Budget Allocation
By Hunter Malasky , Budget Committee Chair

Spring 2015 Budget Committee
Hunter Malasky (Chair)
Kevin Jia
Bradford Orr
Lisa Gosine
Christopher Dijs
Luke Summerlin
Gad Choir
Maaz Ahmad
Haoshu Xu
Mari Earhart-Price
Iliana Ragnone
Reuven Shechter
Luke Summerlin
Travis Parr
Julien Reiman
Vikram Biswas

Today
Treasurer’s
Training
Budget Allocation Process
Feb.10-22 Friday, Feb. 9 Midnight
Submit Budget on SU Finance website
Budget Interview
Feb. 23-March 4
Budget
Allocation
Submit Appeal on
SU Finance website
Group decides to Appeal
No deadline
Groups receive
Allocation
~March 19
Treasury
Approves
Allocation
March 17

Budget Submission

Thanks Kenneth for making this!
Step 1: Go to SUFinance.wustl.edu

Now it’s
January 31, 2015
1 to 3pm
Simon 113!!!
Step 2: Click on your Group

Step 3: Click on Add New Event

Step 4: Enter Information and Click Save

Frequently Asked Questions
Q1. Do I have to have the exact dates?
No, but you have put an realistic approximate date !
Q2. What’s the difference between WU
Students and Guests?
WU Students refers to the expected number of Wash U undergraduates.
Guests refers to the expected number of non-Wash U undergraduates.

Different Event Types
Budget Committee has different rules for different types of events!
Do not choose the wrong Event Type!
(When in doubt, check with me or your BAT leader)

Fundraising Events
Fundraising Events will not be funded by
Budget Committee!
VP Finance will provide groups with loans to hold Fundraising events!
Budget Committee will fund Revenue events.

Step 5: Enter Individual Expenses

Please be as SPECIFIC as possible when filling out your budgets!

For Example...

Good Example 1

Good Example 2

Good Example 3

Bad Example...


Bad Example

Yes, Bad Example

Step 6: Click Review This Budget

Step 7: Click Submit This Budget

Budget Interviews
Category I groups will need to attend a face-to-face interview.
Category II groups will receive an email interview from your BAT leader.
Be prepared and give as much information as possible! Your BAT leaders will need the information to help you get more funding!
Interviews will take place Feb 10-22
BAT LEADERS ARE ON YOUR SIDE!
*BAT stands for Budget Allocation Team

Budget Allocation
BAT leaders will present the budgets from each BAT to the rest of Budget
Committee.
Budget Committee will go into discussion and ask BAT leaders any questions regarding the budget! (That’s why they need the answers from you!)
Budget Committee then vote to approve an allocation amount.
The process repeats for the next student group.

Budget Allocation
After allocation has been done for all 200-300 student groups, VP Finance will look at the total approved amount and the amount of funds available. Thereafter, he will decide on a funding percentage.
For example: Budget Committee approves $1,000,000, but SU Treasury only has
$900,000. VP Finance will apply a 90% funding percentage across all student groups.

Budget Allocation
For example:
Budget Committee approves $1,000,000, but SU Treasury only has $900,000.
VP Finance will apply a 90% funding percentage across all student groups.
If BC approves $1,000 of Group A’s requests, after applying 90% funding percentage, Group A will be allocated $900.

Budget Allocation
Note: Only Category I groups are subjected to funding percentage. Category II will always receive 100% of what is approved!
Note: If you indicate that a particular expense item is an equipment, it will also not be subjected to funding percentage.

Treasury Approves Budget
After VP Finance decides on the funding percentage, Budget Committee Chair will go before Student Union Treasury and present the final allocation to the representatives.
Treasury will then vote to approve the Budget Committee Chair’s final allocation.

Group Receives Allocation
Budget Committee Chair will then send out an email to all Treasurers and
Presidents informing them that allocation results are out!

Appeal
If student groups would like to appeal for more funding, they can submit an appeal through the SU Finance website.
If the appeal amount is less than $1,000, VP Finance will be the person who decides.
If the appeal amount is more than $1,000, the student group will have to make a presentation to Treasury and the Treasury representatives will vote to fund the appeal.

Frequently Asked Questions (FAQs)
• What ’s the best advice you can give for improving your budget?
o Be as specific as possible when describing your line items.
•
What do I do if my group wasn’t allocated an item?
o Appeal direclty to VP Finance is <$1000 or appeal to treasury if >$1000
• Who should I contact if I need help filling out my budget?
o You can contact anyone on Treasury! Especially your BAT leader, me, or
Speaker of the Treasury, Kenneth Sng

Important Dates
By Feb 3: Introduction Email from BAT Leaders
Feb. 9 th , Midnight: Budget Submission Deadline
Feb 10th – 22: Budget Interviews conducted by BAT Leaders
March 17th: Treasury approves Budget Allocation