Teacher Roster Verification

Based on Survey Feedback from LEAs
 Copy Rosters for a Teacher:
◦ Able to copy over a teacher’s entire roster to another subject area
Update All Percentages:
◦ Able to update all percentages in a data column at once for a better starting
◦ % student teacher enrollment
◦ % full/partial instruction
Claiming Report:
◦ Overclaiming and Underclaiming for a student is available in one report
showing how the student in claimed in all subjects and grades
NEW collection for the pre-population of PVAAS rosters:
◦ PIMS Staff - Student – Subtest Collection
NOT using PIMS Course/HQT for PVAAS RV pre-population
LEAs determine alignment of local courses to State assessments
as this is handled uniquely across LEAs
Student Staff Subtest collection is open now!
◦ Submission deadline: March 25, 2015 at 11:59 pm. Be sure to submit before the
◦ Run Cognos Reports!!!
◦ PVAAS RV will mirror Staff -Student-Subtest Collection
Jan 21 DQN Meeting:
◦ Brian Truesdale and Kristen Lewald will discuss this collection
◦ PIMS Admin and Admin Responsible for Program Side of RV
LEA Preview Phase, by School
April 27- May 3, 2015 (1 week)
Teacher Verification Phase
May 4-17, 2015 (2 weeks)
School Administrator Verification Phase
May 18-31, 2015 (2 weeks)
LEA Verification Phase
June 1-14, 2015 (2 weeks)
Part 1 of the updated VLM has been available
since November 2014
Part 2 of the updated VLM will be released by
the end of February 2015!
◦ Email will be sent statewide to notify LEAs
Sections in Part 1
Welcome (including sections by role)
What is Roster Verification?
Roster Verification overview
Instructional Responsibility
Sections in Part 2
Teacher actions
School Administrator actions
LEA/District Admin actions
PVAAS Account Management: Preparing for Roster Verification
◦ Tuesday, January 27, 2015, 3:00-4:00 pm
◦ Wednesday, January 28, 2015, 9:00-10:00 am
◦ Thursday, January 29, 2015, 3:00-4:00 pm
PVAAS Roster Verification Training
Thursday, February 5, 2015, 12:30-3:30 pm
Wednesday, February 11, 2015, 8:30-11:30 am
Tuesday, February 17, 2015, 12:30-3:30 pm
Monday, February 23, 2015, 8:30-11:30 am
Sessions will be archived/recorded!
Find more information on the sessions and how to join in the PVAAS Professional
Development Opportunities Booklet or the Roster Verification Training & Resources
document, both available on on the PVAAS login page!
No formal presentation will be shared; simply
time set aside for questions
Tuesday Afternoons, 2:30-4:00 p.m.
April 28 through June 9, 2015
Thursday Mornings, 7:30-9:00 a.m.
April 30 through June 11, 2015
Go to http://www.joinwebinar.com and
enter webinar ID 483-783-506 to join!
Go to http://www.joinwebinar.com and
enter webinar ID 340-846-666 to join!
Information on how to join is included in the PVAAS Professional Development
Opportunities Booklet or the Roster Verification Training & Resources
document, both available on the PVAAS login page!
Guide to Implementation: RV & Account
RV Quick Start Guide
Sample Scenarios document
RV Checklist – All Roles
Available on the PVAAS Login page!
Manage Your Data
Make Use of All Resources Available
Be Proactive: Use the Time Wisely
Collaborate with Other Administrators
Work Closely with Your Teachers
◦ Track information throughout the year; Make sure information in SIS is accurate; Work closely with
your PIMS Administrator; Create a tracking system for enrollment and withdrawal dates
◦ Use all resources and supports; Attend/participate in trainings; View RV Virtual Learning Module
◦ Solve as many issues as possible during Preview phase; Designate a Roster Verifier to assist you;
Start early in the process and set aside uninterrupted time; Keep detailed notes of why changes
were made on rosters
◦ Have a District Admin who is “go to” person; Work with District Admins, Principals, and PIMS
Administrator to ensure consistency across schools
◦ Train all teachers in the process early on; Allow sufficient time for teachers to meet and
collaborate together; Meet with teachers as grade-level or department-level teams to do
verification together; Meet with teachers individually for questions; Keep teachers informed of the
“Be patient, take your time, and pace yourself throughout the process!”
Prepare Your Data
Prepare Your Staff
Work Together
Use the Resources
◦ Ensure SIS is accurately capturing all data needed; Make sure data is complete and
accurate in PIMS; Prepare ahead of time and do as much work as possible in Preview
phase; Start early in each verification phase
◦ Provide professional development to all staff involved in RV; Attend trainings held by
PVAAS Statewide Team for PDE
◦ Meet as District Admin team first then with each School Admin individually; Work
through details and determinations as team to provide consistency across district;
Provide work sessions for School Admins to work together; Make time to meet with
teachers and School Admins during their respective RV phases
◦ Make full use of resources and trainings; View the RV Virtual Learning Module; Use “SAS
EVAAS” help desk via PVAAS website; Follow checklists provided by PVAAS Statewide
Team for PDE
“There are 4 keys to this process: Communication, Collaboration, Coordination,
and Consistency!”