Google Docs and Forms
Collaborative on-line documents
Connect session, March 2012
Google Docs
 For documents, spreadsheets, presentations, on-line forms
 In simplest form, a place to upload or create personal
documents that reside on-line
 Use for backup
 Use from any computer if you are away from your desktop
 By enabling “sharing” options, they become collaborative
documents
 Present presentation via Google Docs
 Post on-line form via Google Docs
 Data captured in on-line Excel sheet
Google Docs Formats and
Limitations
 Supported formats:
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Supports all Microsoft Office (including Office 07), and PDF
Supports most image formats (.jpg, .gif, .png, .psd)
Supports most video (though they don’t tell you that)
If you don’t choose Convert option, you can upload any doc
 File size limits
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Documents: 2 mg
Presentations 10 mg (200 slides)
Spreadsheets: 20 mg
Unconverted document: 10 mg
Overall storage: 1 gb
Creating Documents
 Click Create
 Choose a doc type
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Document (Word)
Presentation (Ppoint)
Spreadsheet (Excel)
Form (web form; writes to
Excel)
 Drawing (Paint)
 Table (from Excel, .cvs)
 Collection (folder)
Uploading Documents
 Upload icon>Choose file, click Upload
 For online editing or collaboration, choose Convert to
Google Docs format
 For unsupported file types (sound, video), don’t
convert
 Folder upload available w/Chrome
Sharing
 Share button ay upper right
 Default is Private
 Can still invite others via email
 Click Change to change share
option
 Three options:
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Public
Anyone with the link
Private (needs invite and sign-in)
All 3 can set share as View, Edit,
or Comment
Presenting
 For Powerpoint
 Click Start
Presentation
 Send URL at
top of page
 You’ll need a
phone line as
well
Google Docs Forms
 THE SINGLE COOLEST THING ABOUT GOOGLE DOCS!
 Prior to Google Docs Forms, having a web-based form
write to a database has always been difficult
 Front end form, Back end database, a language for them
to communicate in (Cold Fusion, SQL, PHP)
 With Google, just build the front end form
 Automatically writes to a Google Doc Excel sheet
 **SHOW LIVE FORM NOW**
Creating a Form
 Create>Form
 Type in Form title, intro text
 Type in question text, help text
(if needed), type of question
(text, multiple choice, scales,
grids, etc.)
 After first 2 questions, go to
Add Item at top left to add
questions
Fine tuning the Form 1
 Add skip patterns
using page breaks and
answer-based routing
 Add a confirmation by
going to More
Actions> Edit
confirmation
Fine tuning the Form 2
 Use Form menu of
spreadsheet to:
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Edit form
Get URL to send
Embed code
See summary
Start up/Shut down
form