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IT Project Management
Prince 2 Framework
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Objectives of Module 6
To present and provide basic concepts and
techniques of IT Project Management
using PRINCE 2 Framework
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IT Project Management Prince 2 Process Model
Pre Project
Initiation
Stage
Subsequent
Stages
Final Stage
Directing a Project P3
Directing
Start Up
P1
Managing
Delivering
Managing a
Stage
Boundary P6
Managing a
Stage
Boundary P6
Closing a
Project P7
Initiating a
Project P2
Controlling a
Stage P4
Controlling a
Stage P4
Manage
Product
Delivery P 5
Manage
Product
Delivery P 5
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PRINCE 2 PROJECT
MANAGEMENT Themes
Th1: Business Case (why)
Th2: Organization (who)
Th3: Planning (where, how, when and how much)
Th4: Progress Assessment
Th5: Risk Management (what if )
Th6: Quality
Th7: Change Management
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The PRINCE2 principles
Pr1: Business Case
Pr2: Continuous learning
Pr3: Roles and responsibilities
Pr4: Manage by stages
Pr5: Management by Exception
Pr6: Product-based focus
Pr7: Tailor
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PRINCE 2: Project Documents
D1: Mandate
D2: Business Case
D3: Project Brief
D4: Project Initiation Document (PID)
D5: Work Package
D6: Status Report (or Project Board Report)
D7: Project End Report (closure document)
D8: Exceptions Report
D9: Lessons Report
D10: Issue Register
D11: Risk Register
D12: Lessons Learned Register
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PROJECT MANAGER SKILLS
• leadership skills;
• to be open to conviction;
• to be able to deal with conflict;
• negotiation skills;
• ability to motivate;
• ability to solve problems
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Relationship between PRINCE2 themes
and building blocks
Themes
No.
Related Building Blocks
Business Case
Organisation
Planning
Progress Assessment
Th1
Th2
Th3
Th4
Th5
Th6
Th7
B2, B3, B4, B5, B6
B1, B2, B12, B15, B22, B24
B13, B22
B5, B6, B16, B22, B23, B25
Risk Management
Quality in projects
Change Management
B2, B5, B14, B22, B25, B30, B31
B11, B17, B21, B22
B1, B22, B23, B30, B31
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PROJECT MANAGEMENT TECHNIQUES
Product-Based Planning (T1)
Product Breakdown (B10) analyses the products in terms
of product parts. If you then determine the quality
requirements for these products, you have the basis for
the planning. A plan that is based on the Product
Breakdown shows the sequence of the project activities
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PROJECT MANAGEMENT TECHNIQUES
Other Project Planning Techniques
PERT: Project Evaluation and Review Techniques
CPM: Critical Path Method
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Other Techniques
•Quality Check (T2)
•Configuration Management (T3)
•Lessons Learned and Customer Satisfaction (T4)
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Project and portfolio management
systems
CA Clarity
Oracle
SAP
HP PPM
Plan View
Primavera Systems
Compuware
Microsoft Project
Planisware
Ability to
Execute
Daptiv
Serena Software
Power Steering
Instantis
Sciforma
EPK Group
Atlantic Global
Solutions
Innotas
Cardinis
ITM Software
Augeo Software
Completeness of Vision
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Document Management (B1)
•Revision History
•Approvals
•Distribution
This building block shows the versions of a document
and the most important changes in successive
versions. In ‘Revision History’ the ‘status’ field
provides the opportunity to indicate the stages that
the document has passed through
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Mandate - <number> <project name> (B2)
•Reasons for acting
•Objectives/benefits
•Most important results
•Scope
•Limitations
•Relations with Other Projects
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Project background <project name> B3
Context of project
<<why is it needed, what is the preceding history,
how does it fit into the programme?
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Scope - <project name> (B4)
•Geography
•Customer
•Processes Involved
•System Involved
•Departments Involves
•Products Involved
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Business Case risk analysis <project name> (B5)
•Corporate risk
• Operational risk …
• Infrastructural risk …
• Supplier risk
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Cost benefit cash flow - <project name>(B6)
• Budget
• Profit and Loss Statement
• NPV
• Pay Back Period
• Internal Rate of Return
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Project Approach- <project name> (B7)
•In house Development
•Based on Specific Technology
•Big Bang Implementation
•Step by Step Alternatives A, B, C
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Resources - <project name> (B12)
•Resource Name
•Input Product Name
•Tasks
•Indicative Time frame
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Planning <date> - <project name> (B13)
•Product name
•Activities
•Start Date
•Completion Date
•Planned Vs Actual
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Project Evaluation and Review
Technique PERT / CPM
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