PRIASoft
Panchayati Raj Institutions Accounting Software
Objective
• Facilitate better financial management of
Panchayati Raj Institutions (PRIs) by bringing
about transparency and accountability in the
maintenance of accounts thereby leading to
better credibility and ultimately strengthening
of PRIs
Stakeholders
PRIASoft - Features
• Simplicity
• Simple & Easy to Use
• Focus on Schemes; Account Head details hidden as much
as possible
• Double Entry Accounting concepts hidden from end users
• Panchayats only need to understand the use of four
vouchers; all reports are generated automatically
PRIASoft - Features
• Standardization
• Based on the 4-tier Simplified Model Accounting Format
recommended by C& AG
• Follows Double-Entry, Cash Basis of Accounting
• Central Government Schemes available uniformly across
the country
• State Government Schemes available uniformly across the
State
PRIASoft - Features
• Adaptability
• Can be easily configured to meet State-Specifc Needs
• Can be used in State’s official language
• Security
• Data is passed over a secure network
• Audit logs of all transaction data maintained by the system
• Availability
• Web-based software, available 24X7
• Transparency
• Reports available in public domain
PRIASoft - Features
• Two Stage Data Entry
• Operator
• Administrator
• Alerts on Important Transactions Thru
• SMS
• E-mail
PRIASoft Sections
Master Entry
Transactions

 4 Vouchers
Captures the Master Data (Account
Heads / Bank / Treasury /Post
Office / Scheme / Stock
(Receipt/Payment/Contra/Journal)

Bank / Treasury / Post Office
Reconciliation

Receivables /Payables
Period End Procedures
Reports
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8 Formats prescribed by C & AG
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Additional Accounting Reports
Day Book Closing
Month Book Closing
Year Book Closing
such as Ledger Book, Journal Book
etc.
PRIASoft WorkFlow
CAG
►
►
Define Central
Schemes
Define Head of
Accounts (Major,
Minor and sub-heads
for GoI Schemes)
State AG/PR
►
Define State Schemes
►
Define Sub Heads for
State Govt. Schemes
and Object Heads
Identify Banks
►
Accounting Unit
►
Define District and Sub
Treasury (at District
Level)
►
Define Treasury
Accounts
►
Define Bank Branch
Define Bank Accounts
►
►
►
Define Post Office
Define PO Accounts
►
Issue Cheque Book
(Treasury/Bank/PO)
►
Define Employees
Define Agencies
►
►
►
Define Resident
Budget Estimate
►
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Initial
Revised
Opening Balance
Stock Balance
►
Receipt Voucher
►
Payment Voucher
Contra Voucher
►
►
Journal Voucher
Bank/Treasury/Post
Reconciliation
►
Receivables/payables
►
Stock Issue/Sale
Details
►
Opening Balance
•
Every Panchayat that decides to use PRIASoft should first prepare a Statement
of Affairs and then enter the same in PRIASoft as Opening Balance.
•
Opening Balance can be modified till the first Day Book is closed
•
The System provides provision to enter Opening Balances of amounts available
in Own Fund and Schemes
•
Balances available in Cash in Hand and various accounts in Bank, Treasury and
Post Office under various schemes can be recorded.
•
OB of any advances given to employees and agencies under own funds/schemes
can also be recorded
•
Opening Balance for subsequent years are automatically calculated by the
system
Voucher Entries
• 4 Types of Voucher Entries are possible:
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•
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Receipt Voucher
Payment Voucher
Contra Voucher
Journal Voucher
Receipt Voucher
• A Receipt Voucher would be required by a Panchayat to
record or capture the details of any inflow of funds for the
Panchayat.
• Panchayati Raj Institutions may receive money as
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Direct Receipt
Transfer Receipt (money transferred to them by other PRIs)
Advance given by other panchayats to do deposit work
Refund of Advance
Refund of Excess Payment
Cancellation of Cheques
Payment Voucher
• A Payment Voucher would be required by a Panchayat
employee to record the details of any outflow of funds
from the Panchayat
• The outflow of funds incurred by the Panchayat could be
related to
• Actual Expenditure incurred by the Panchayat
• Transfer of Funds to other Panchayats
• Payment of Advance to other Panchayats, Line Departments,
Agencies or Employees
• PRIASoft also allows cancellation of receipts through
Payment voucher
Payment Voucher
• Payment Voucher can also be used to record
adjustment of
•
•
•
•
Advances recorded in OB
Advances made through Payment Voucher
Stock Advances
Various deductions such as Royalty, VAT etc.
Work/Case Record
• PRIASoft allows the Panchayat to capture the details
of Work
• Expenditure can be booked against a specific work
• Advance can be given by Panchayat to another on a
specific work
• Expenditure on a work can be booked under more
than one source of fund (scheme or own funds), as
specified in the work approval details
Contra Voucher
• A Contra Voucher would be required by the Panchayat to
record any transactions occurring between cash-in-hand
and bank/treasury/post office and vice versa and also
between two bank/treasury/post office accounts.
• Contra voucher can only be used to record the
transactions that occur within a scheme or its components
Journal Voucher
• Journal Voucher would be needed by a Panchayat to
record any book adjustment (from one Account Head
to another Account Head)
• Journal Voucher can be used by Panchayats to do
•
•
•
•
•
Receipt Rectification
Payment Rectification
Advance Rectification
Adjustments
Deductions
Period End Procedures
• Following Period End Procedures can be
carried out through PRIASoft
• Day Book Closing
• Monthly Cash Book Closing
• Annual Closing
Bank/PO/Treasury Reconciliation
• PRIASoft allows the Panchayat to compare its
own Cash Book with Bank/PO/Treasury Pass
Book and generate a reconciliation report
• Reconciliation can be done once in a month
Monthly Reconciliation Statement
Master Entry
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Set Financial Year
Treasury
Treasury Account
Bank Branch
Bank Account
Post Office
Post Office Account
Opening Balance
Cheque Books
Employee
Resident
Agency
Stock
Work/Case Record
PRI-wise Reports
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Day Book
Monthly Cash Book
Scheme- wise Cash Book
Ledger Book
Scheme Wise Journal Book
Scheme Wise Cheque Receipt Details
Scheme Wise Cheque Issued Details
Register of Advances
Register of Receivables and Payables
Annual Receipt and payment Account
Consolidate Abstract Register
Monthly Reconciliation Statement
Stock Register
Closing Balance Report
Head of Accounts
Day Book
Monthly cash Book
Scheme-Wise Cash Book
Ledger Book
Scheme-Wise Journal Book
Register of Advances
Annual Receipt and Payment
Account
Consolidated Abstract Register
Stock Register
Opening Balance Report
Head of Accounts
Consultations & Trainings
• Extensive consultations held with states to
understand the requirements
• Six Regional Workshops held (Mysore, HP,
Lucknow, Assam, Kolkata and Pune)
• Four National Workshops Held
• MoPR working out training strategy by
empanelling agencies for training
Implementation Status
• Extensively tested by Orissa, Andhra Pradesh
and Maharashtra
• Being used by Orissa, Maharashtra with
Orissa leading the pack
• Several states such as Assam, HP, Chhattisgarh
and AP have already issued orders for adoption
• MP has agreed to adopt PRIASoft and the
Model Accounting Formats but formal order
needs to be issued