National Institute of Food and
Agriculture – NIFA
OBLIGATE
RECONCILE
PMS
AUTHORIZE
ASAP
Financial Operations Branch
(FOB)
The Financial Operations Branch (FOB)
• serves as the focal point for the agency’s financial management
activities
• plans, directs, coordinates, and manages programs of payments for
formula funds, grants, cooperative agreements, special projects,
and other Federal assistance instruments administered by NIFA
• coordinates the financial assistance activities with Department of
Health & Human Services –Payment Management System (DHHS –
PMS) and the Automated Standard Application for Payments
(ASAP.)
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Structure of FOB
Tonya Johnson
Chief, Financial Operations Branch
Financial Operations Officer
Vacant
Marc Gott
FMS 1 – Section Leader
FMS 2 – Section Leader
Supervisory Accountant
Supervisory Accountant
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FOB- Funds Management Section 1
(FMS 1)
(FMS1) – consists of two separate teams the
Payment and Operations Team (POT) and the
Recipient Reporting Team (RRT).
POT – daily operations consists of :
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verifying awards for recommendations
obligating and authorizing funds in CREEMS,
allocating funds in the Payment Management System (PMS)
allocating funds in the Automated Standard Application for
Payments (ASAP)
preparing reports to our Budget office
creation of FDC codes which identify the specific program
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FOB-Funds Management Section 1
(FMS 1 )
RRT – daily operations consist of :
 grant close out-process (10,000+ grants)
 receipt of all SF-269s 2006 and prior
 problems associated with accessing the PMS
 tracking all grants from 1996 to present ensuring close out
 identifying new grants that are eligible for close out
 notifying all grantees with canceling funds at the beginning of the fiscal
year that funds will be de-obligate at 09/30/20xx.
 enforcing status reports required within the 90 days expiration date of the
grant
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FOB-Funds Management Section 2
(FMS 2 )
(FMS2) is conspired of two separate teams. Cash
Reconciliation Team (CRT 1 and CRT 2).
• CRT 1 and CRT 2 - reconciles the cash (1010 account) and other ledger
accounts with reports from Treasury.
Specifically CRT 1 and CRT 2 are responsible for:
 monthly Fund Balance with Treasury (FBWT) reconciliation
 reconcile 61 Treasury Symbols monthly which identify the year of appropriation
 reconcile and resolve any un liquidated obligations
 reconcile and resolve any abnormal balances on the financial statements
 establish inter-agency agreements
 process government to government payments (IPAC)
 serves as the audit liaison for the agency
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FOB – Points of Contacts
• Tonya Johnson – FOB Branch Chief tjohnson@nifa.usda.gov
Main Number: 202 401-4527
Fax Number : 202 690-2239
FMS 1 – Section Leader (VACANT) contact branch chief
 Jameal Clark (POT-team leader) jaclark@nifa.usda.gov
 Sophia Wilson (RRT-team leader) swilson@nifa.usda.gov
FMS 2 – Marc Gott- Section Leader mgott@nifa.usda.gov
 Jeffrey Sweet (CRT 1 –team leader) jsweet@nifa.usda.gov
 Linda Ning (CRT2 – team leader) lning@nifa.usda.gov
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