Onsite Personnel Management
System
Overview
2013
Contents
 Company Overview
 OPMS Database
 Database Structure
 Personnel Information
 Roster Functions
 Payroll Functions
 Site Rosters
 Travel Functions
 Flight Logistics Management Module
 Accommodation Function
 Training Functions
 Search Functions
 Website Interface
 System Requirements
 Our Services
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Company Overview –
Online Personnel Management Systems
 Founded in 2003 to support the growing demand for site rostering
solutions in resources industry.
 Head office in Bassendean, Western Australia.
 OPMS (Onsite Personnel Management System) quickly became our most
popular product.
 Our current clients include:
Offshore Marine Services
SKILLED Offshore
Tidewater Marine Services
PTTEP Australasia
Australian Offshore Solutions
BHP Billiton Petroleum
ProSafe Personnel
PB Towage
P&O Maritime Services
Swire Pacific Ship Management
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Company Overview Cont.…
Key Characteristics
Customer Service Excellence
 We assist all our clients in customizing OPMS
database to their requirements.
 We provide on-going system support.
Innovation
 OPMS presents unique functions which you will
not see in any other personnel management
database.
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OPMS Database Structure
Company
Capability to have multiple
companies on one server
Allows controlled data sharing
Areas
Unlimited number of areas
Access controlled by user access
levels
Sites
Unlimited number of sites
allocated to areas
Sites controlled by user access
levels
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OPMS Database Structure Cont.…. “Sites”
 A “Site” can be anything from a Supply Boat to a Rig, to a Vessel, or Mine
Site, Office etc.
 Sites can be added to or moved between “Areas”.
 Sites are set up to contain all important information associated with the
site e.g. contact numbers, crew change port, parameters, positions used
at the site, training matrixes, personnel allocated to the site, travel details
etc.
 Users can ascertain minimum competency and manning level
requirements for each site.
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Personnel Information
• Personnel details screen
captures a wide range of
information.
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Personnel Information Cont.…Reporting
Personnel Details are associated with reports for
any occasion. Some examples include:
 Individuals’ personal details (PDF);
 CV report (PDF & Excel);
 Personal and/or NOK details of those at a site,
area or database (Excel);
 Emergency Response reports (PDF);
 Letters of Engagement (Word).
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Navigation Pane
Rostering Functions
 Each site has a set of color-coded work activities,
which can be used for rostering at that site.
 The main roster screen displays the person’s name,
and a roster cell for each day of the date bar.
 The date bar can be easily navigated to view a certain
date range, whether in the past or future
Names Positions
Rosters
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Rostering Functions Cont…
Using Roster Data
 Roster information is stored and used for a
number of purposes, such as:
 Work history & sea service reports;




POB reports (past & present);
Crew change bulletins;
Work activity reports for management;
Payroll reports etc.
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Payroll Functions
 OPMS rosters can effectively be used to provide data for payroll via two main
avenues:
 Payroll reports in Excel format, detailing all the roster entries for the
selected period;
 Interface between OPMS and a payroll system – automated link between
the two, which skips the timesheet entry phase in payroll system.
• OPMS has existing interfaces with the below payroll databases:
 Chris 21
 ADP
 Agresso
 In addition, OPMS has functions, such as tracking EBAT days & leave
balances, recording various allowances e.g. PAB, shorthand, shared
accommodation, hard lying etc.
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Site rosters
Similarly to personnel, work rosters
can also be created for sites using
user customized work types.
Each site has a profile and a work
history screen.
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Travel Functions
• OPMS allows easy online access to all travel bookings.
 Bookings can be entered into OPMS via:
 Import (e.g. file from a travel company);
 Manually;
 Same booking (s) copied to all or selected staff.

Some travel reports available in the system, include:
 Crew change reports (with or without personal details);
 Individual travel itineraries;
 Manifests.

Interface with flight logistics for helicopter transfers to and
from sites.
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Travel Functions Cont.…Travel Itineraries
 OPMS Travel Itineraries along with automated SMS function, has
become the preferred method of distributing travel details of our
clients
Individual’s Personal & Site Details
Detailed travel information
After Hours & Emergency Contacts
Additional info entered by the user
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Accommodation Function
 Accommodation function allows users allocate
rooms at site.
Training Functions
 Each employee has their certificates and qualifications
uploaded in their profile (PDF attachments).
 Each site in the system has a unique training matrix.
 OPMS compares individuals’ competencies vs. training
matrix requirements to identify any gaps
Compliance
data
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Training Functions Cont.…
 Training matrix requirement have three different levels,
which are associated with rostering restrictions.
 Equivalents structure allows people with higher certificates
to work in lower positions.
 Training bookings & training letters can be generated from
OPMS.
 Various reports at individual, site, area & system level are
available to measure compliance and forward plan work.
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Search Functions
 OPMS search functions are extremely flexible and allow users to
find candidates from the database based on a specified criteria:
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Website Interface for Recruitment
 OPMS website interface gives an option to import applicants from a company’s
website directly into OPMS.
 The interface screen in OPMS allows users to search for candidates, vet and/or
amend details (including certificates) and contact the candidates via e-mail or SMS.
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System requirements
OPMS resource requirements are very small.
The computer specifications stated in
Terminal Services or Citrix documentation will
suffice.
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Our Services
 OPMS Database
 An independent application, no background database requirement.
 A Windows based application which operates on a web based published
application environment.
 Database training
 Face to face training sessions
 Training for new functions
 One-on-one training for new starters
 Customized functions
 Website interface for recruitment
 Payroll system interface
 Interface with a travel provider
 Other customized functions & reports as required
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Please contact us for a system
presentation!
Tiiu Tiisaar
Service Delivery Coordinator
Ph. +61 (8) 61629113
Mob. +61 4205 986 95
Email: tiiutiisaar@hotmail.com
Colin Briede
Managing Director
Ph 618 6162 9113
Mob 0414 964 281
Email:
Colin.Briede@OPMS.com.au
Thank You!
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