Student Employment
Student Employment
 Training objectives
 Student employment workflow
 Review set up forms
 Review processing forms
 Review reports and processes
 Exercises
Student Employment Training Objectives
At the completion of the training you will be able to:
 Create student employment records
 Create referrals and authorizations
 Monitor student earnings
 Track student employment history
 Define employment default rules
Student Employment Workflow
Award work funds to a student.
Review earnings report.
RPAAWRD, RPAAPMT, ROARMAN
RJRSEEC report
Assign positions,authorize work.
Report earnings to departments
RJASERF, RJASEAR
RJRDPPR report
Identify new authorizations, send
to payroll office for payroll
creation.
Adjust student payroll amounts as
needed
RJASEME
RJRAUTH report
Enter payroll information
with HR: RJRLOAD process
Identify any students paid but not
authorized to work.
w/o HR: RJASEME manual entry
RJRPAYE report
Student Employment Set Up Forms
 RFRBASE
 RFRMGMT
 RTVAUST
 RTVRFST
 RTVJOBT
 RJRJREQ
 RJRPLBD
 RJRPLRL
 RJRPAYL
 RJRSEDR
set up employment funds
place money in funds
create authorization statuses
create referral origin codes
enter job titles, pay ranges, pay amounts
list skills needed for each job title
enter placement location / supervisor information
enter position numbers, allocate funds
associate HR payrolls with aid years *
default rules for pay dates and statuses
* Banner HR must be installed
Student Employment Processing forms
 RJASERF
 RJASEAR
 RJASEME
 RJISEWH
employment referral form (optional)
employment authorization form
enter / adjust payroll amounts via mass entry
review individual work histories
Student Employment Reports and Processes
 RJRAUTH authorization report lists all students with current work
authorizations for a given aid year
 RJRDPPR departmental pay period report lists earnings for all
student payroll locations
 RJRLOAD loads payroll earnings information from HR system
and produces a report listing updates to Financial Aid*
 RJRPAYE
exception report lists all work study recipients who
have been paid but have not been authorized
 RJRSEEC earnings control report lists hours worked per pay
period
* Banner HR must be installed
Student Employment Exercises
 Establish authorization statuses
 Establish a referral status
 Create placement information - job location, job titles, pay ranges,
required job skills
 Establish placement rules
 Create payroll load codes (Banner HR must be installed)
 Define default authorization rules
 Authorize a student to work (with and without a referral)
 Enter and adjust a student’s earnings
 Review payroll history for a student
 Review fund budget activity for the work study fund