1
Online Performance
Management System
Overview:
BTU Employees
November 2013
BALTIMORE CITY
PUBLIC SCHOOLS
Session Objectives
2
By the end of the session participants will:
 Understand
the OPMS evaluation system
 Identify key dates in the PBES Evaluation Process
 Examine the plans and evaluation forms for SY 13-14
BALTIMORE CITY
PUBLIC SCHOOLS
What is OPMS?
3
 The Online Performance Management
System (OPMS) is an electronic platform that
allows school leaders and teachers to engage in
the performance evaluation process.
 OPMS will facilitate electronic
correspondence between school leaders and
their staff members, and create intentional
connections between performance evaluations
and professional growth.
 BTU employees are evaluated in the OPMS
system. The employees’ job title determines
which plan their will receive.
 OPMS can be accessed through Employee Self
Service
 https://www.baltimorecityschools.org/domain
/147 .
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Tasks and Plans
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 Each BTU employee will have an
evaluation plan.

Plan- A collection of tasks that must be
completed.
 Each plan has a set number of tasks
that must be completed.

Task- An evaluation form.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Cycle- Classroom Teacher
5
 Based on the Teacher
Pre-Observation
Conference
Effectiveness Evaluation,
there are two plans for
classroom teachers.
Annual Effectiveness
1st Formal
Observation
Midyear
Performance
Review Report
Evaluation


BTU Classroom Teacher
Plan SY 13-14
BTU Professional
Expectations SY 13-14
BALTIMORE CITY
Professional
Responsibilities
Pre-Observation
Conference
2nd Formal
Observation
PUBLIC SCHOOLS
Evaluation Cycle- Teacher Level Staff and
Other BTU Groups
6
 Based on the Performance
Based Evaluation System
(PBES), there are two
evaluation cycles each year:


Cycle 1 August-January 15th
Cycle 2 January 16th – One
week before the teacher’s last
day of work.
BALTIMORE CITY
Annual Evaluation
1st Formal
Observation/
Input Form
2nd Formal
Observation/Input
Performance/MidYear Review
PUBLIC SCHOOLS
Evaluation Task Status
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• Throughout the evaluation cycle the task status will change
depending on where the evaluation is in the system.
 Planned
 The evaluation is in the supervisor’s queue. The supervisor
must take action.
 The evaluation has not been initiated. All tasks begin as “planned”.
 Transferred to Appraisee
 The evaluation is in the employee’s queue. The employee
must take action.
 The task has been completed by the supervisor. It has been sent to
the employee to be reviewed, commented on, and returned to the
supervisor.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Task Status
8


On-going with Main Appraiser
 The evaluation is in the supervisor’s queue. The
supervisor must take action.
 The evaluation has been opened by the supervisor but is not
finished.
 The evaluation has been reviewed by the employee and has been
sent back to the supervisor’s queue. It is ready to be completed.
Completed
 The evaluation is saved in the system. Both the
supervisor and employee can see the completed form in
the task section of the dashboard.
 The task has been closed.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Timeline
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SY 2013-14 BTU Evaluation Dates
Staff Review of
Evaluation Process
Initial Planning
Conference
1st Formal Observation
By September 30th
By October 15th
By December 2nd
** Note: On page 10 of the PBES Handbook, it states that "If any
due date falls on a non-work day, the due date is the next day."
Midyear Performance Review
2nd Formal Observation
Professional Responsibilities
*Classroom teachers only
Not Effective/ Unsatisfactory
Annual Evaluation Notice
Annual Evaluation
BALTIMORE CITY
By January 15th
By April 1st
By April 1st
By May 1st
*Not Effective rating applies to classroom teachers only
By one week before teacher’s last day of work
PUBLIC SCHOOLS
BTU Evaluation Handbooks
10
OPMS Plan
Guidebook
BTU: Classroom Teachers Plan SY 13-14
Teacher
Effectiveness
Evaluation
PBES Cycle 1: Other Teacher Level Staff SY 13-14
Performance
Based
Evaluation
System (PBES)
PBES Cycle 1: Other Teacher Level Staff SY 13-14
(not active)
PBES Cycle 1: Related Service Providers SY 13-14
PBES Cycle 1: Related Service Providers SY 13-14
(not active)
BALTIMORE CITY
PUBLIC SCHOOLS
Performance
Based
Evaluation
System (PBES)
Evaluation Document OverviewTeachers
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Evaluation Task
Form
Location
Initial Planning Conference
PBES Initial Planning Conference
PBES Individual Development Plan (IDP)
Hard copy
1st Formal Observation
1.
2.
OPMS
Midyear Performance Review
Report
2nd Formal Observation
NA
Professional Expectations
Professional Expectations
OPMS (not active)
3rd Formal Observation
(Optional)
1.
2.
OPMS (not active)
Teacher Effectiveness Annual
Evaluation Report
NA
1.
2.
PBES Pre-observation Conference
Formal Observation - Instructional
Framework
OPMS (not active)
PBES Pre-observation Conference
Formal Observation - Instructional
Framework
PBES Pre-observation Conference
Formal Observation - Instructional
Framework
BALTIMORE CITY
OPMS
OPMS (not active)
PUBLIC SCHOOLS
OPMS- Classroom Teacher Dashboard
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NOTE: All classroom teacher formal
observation are grouped together.
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Document OverviewOther Teachers Level Staff
13
Evaluation Task
Form
Location
Initial Planning
Conference
1st Formal
Observation
PBES Initial Planning Conference
PBES Individual Development Plan (IDP)
Hard copy
Formal Observation Report- Teacher Level Staff
BTU Full Time Mentors Input
BTU Guidance Counselors Input
BTU IEP Instructional Associates Input
OPMS
Midyear
Performance
Review
Performance Review – Teacher Level Staff
Performance Review Full Time Mentors
Performance Review - Guidance Counselors
Performance Review - IEP Instructional
Associates
Formal Observation Report- Teacher Level Staff
BTU Full Time Mentors Input
BTU Guidance Counselors Input
BTU IEP Instructional Associates Input
OPMS
Annual Evaluation Report
OPMS (not active)
2nd Formal
Observation
Annual Evaluation
BALTIMORE CITY
PUBLIC SCHOOLS
OPMS (not active)
OPMS- Other Teacher Level Staff
Dashboard
14
Ed. Associate 10/12 month
Facilitator (BTU)
Teacher Mentor 10/12 month
Teacher- Staff Developer
Librarians
BALTIMORE CITY
PUBLIC SCHOOLS
Evaluation Document OverviewRelated Service Providers
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Evaluation
Task
Form
Location
Initial Planning
Conference
1st Formal
Observation
PBES Individual Development Plan (IDP)
Hard copy
BTU Clinical Service Providers Input
OPMS
Midyear
Performance
Review
Performance Review – Social Workers
Performance Review- Clinical Service
Providers
OPMS
2nd Formal
Observation
BTU Clinical Service Providers Input
OPMS
(not active)
Annual
Evaluation
Annual Evaluation Report
OPMS
(not active)
**NOTE: THE RSP PLAN ONLY APPEARS FOR CENTRAL OFFICE
SUPERVISORS.
BALTIMORE CITY
PUBLIC SCHOOLS
OPMS- Related Service Providers
Dashboard
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 The related service provider plan will only appear for
their Central office supervisors.
 If school leaders would like to provide input the
Central office supervisor can transfer the document
to the school leader or email a soft copy of the input
form.

Input forms found in PBES.
BALTIMORE CITY
PUBLIC SCHOOLS
Next Steps….
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Visit the Human Capital Evaluations webpage

http://www.baltimorecityschools.org/Page/22504
 Review the Instructional Framework
 http://www.baltimorecityschools.org/Page/18774
 Review the Effectiveness website (Classroom Teachers)
 http://www.baltimorecityschools.org/domain/7955


Access OPMS via the Employee Resource Portal (ERP)


https://www.baltimorecityschools.org/domain/147
Questions? Contact the Office of Human Capital
 Phone 410-396-8885
 Email opms@bcps.k12.md.us
BALTIMORE CITY
PUBLIC SCHOOLS