Pre-Bid Conference
Purchase of Surface Applied
Truncated Dome Tile
Invitation for Bid/Contract Number – IFB
FQ13092/ER
September 3, 2013 - 3:00 PM
JGB 4B-01
Washington Metropolitan Area Transit Authority (WMATA)
Opening Remarks
Silence all Cell phones and pagers
This presentation and attendee log will be
provided on WMATA.com website
Safety Tip: “STAIRS: Avoid distractions. Talking
to someone, using your cellphone, reading, looking somewhere
else, etc. increases your risks of falling down the stairs. Save
these activities for later when you are no longer using the stairs.
You protect yourself from accident”
•
•
•
•
•
•
•
Introduction of WMATA
Personnel
James Perkowski, PRMT – Contracting Officer
Guzel Gufranova, PRMT – Contract Administrator
Patel Hiten, CENI PRGM – Program Management
Chen Zhou, CENI PRGM – Program Management
Delan Johnson, DBE – DBE Compliance Specialist
Anthony (Don) Gilmour – SAFETY – Safety Officer
Jim Hamilton – RISK - Insurance
CENI – Chief Infrastructure Service
PRGM – Program Management
DBE – Disadvantage Business Enterprise
PRMT – Office of Procurement and Materials
SAFE – System Safety & Environmental Management
Purpose
• The purpose of the conference will be to provide and
overview of the project, technical and contractual
requirements, answer questions regarding the solicitation
documents.
• After today’s conference, if you have additional questions,
they must be received via electronic mail no later than 1 P.M.,
September 6, 2013 (p.15). Email your questions to Contract
Administrator eroper@wmata.com
Purpose
• To promote a common understanding of:
– Authority’s requirements in IFB FQ13092/ER
– Solicitation Instructions
• To provide answers to questions regarding
the IFB
Disclaimer Regarding Changes
to the Solicitation
The Pre-Bid Conference is for information purposes only.
It may answer some Bidders’ questions. Statements or
representations made during the Conference are not
legally binding. Changes resulting from this Conference
are official only if issued through an Amendment to the
IFB.
WMATA.com
All Contractors must register with
WMATA at www.wmata.com “New
Vendor Registration. Questions on
Vendor Registration – contact Phillip
Barrett Jr on 202-962-2292
WMATA solicitations are
publicized at www.wmata.com
BIDDING MATERIAL (p.6 of the IFB)
1 Original Copy of the following:
 Solicitation, Offer & Award Form p.11
 Unit Price Schedule (Continuation of
Solicitation, Offer & Award Form) p.12
 Acknowledgement of Amendments Form p.13
 Representations and Certifications pp. 24-31
 Appendix B: Disadvantaged Business
Enterprise (DBE) Forms. B-1 Form (Schedule of
DBE participation), B-2 Form (Letter of Intent),
B-3 Form (DBE unavailability certification - only
if applicable!).
BASIS FOR AWARD (p.20): The Authority will award a contract to the lowest
responsive and responsible bidder whose bid conforms to this Invitation for
Bids.
Proposals may be received prior to, but no later than
2:00 PM, September 11, 2013
Important to note
• Notice to bidders on p.8.
Please carefully review the
Notice to Bidders of the IFB.
The
Notice
to
Bidders
addresses common problems
found in previous bids that may
cause bid rejection.
• No exceptions: Bidders are
cautioned to not take
exceptions or qualify their bid.
Any questions regarding the
solicitation should be made in
writing to the Contracting
Officer no later than five (5)
business days prior to the bid
opening.
• ENVELOPES: Must be sent to
the address as found on p.13.
Pg.16-Offers shall be enclosed
in sealed envelopes. The
Offeror shall show the hour
and date specified in the
solicitation for receipt (2:00
P.M. September 11, 2013), the
solicitation
number
(IFB
FQ13092/ER), and the full
legal name and address of the
Offeror on the face of the
envelope. The outside of the
envelope containing the offer
shall also be marked to show
the amendments received.
PRE-AWARD INFORMATION:
- Shall not be submitted with the bid. After the bid opening, only
the apparent lowest bidder will be requested to submit Pre-Award
Information. Review pp.19-20 of the IFB for list of pre-award
documents required. Unloading of the tiles is NOT REQUIRED for
this IFB. The apparent lowest responsive bidder shall be ready to
submit the pre-award information within five (5) calendar days
after and if requested by the Authority.
- Insurance. P. 80-81 Contractor shall furnish evidence of all
required insurance prior to the start of any work on Authority
property.
Disadvantaged Business Enterprises
It is the policy of WMATA, the Federal
Transit Administration (FTA) and the U.S.
Department of Transportation (US DOT)
that Disadvantaged Business Enterprises
(DBE’s) shall have an equal opportunity to
receive and participate in performing
federally -assisted contracts, including
contractors and subcontractors at any tier.
AWARD
Apparent Low
Bidder submits PreAward Information
within 5 days after
Bid Opening
WMATA will have 90
calendar days from
latest revised date to
award the Contract
p.18
Period of Performance
• a) Two (2) shipments are required under the Contract as
follows:
• Shipment 1: 8000 SF, Delivery Date: Award + sixty (60)
calendar days
• Shipment 2: 7000 SF, Delivery Date: Award + ninety (90)
calendar days
• The Contractor shall be fully responsible for delivering
the material at the designated area specified below
under Delivery location.
Schedule
SCHEDULE EVENT
DATE
IFB Release
August 23, 2013
Pre-Bid Conference
September 3, 2013
Bidders’ Questions final date
September 6, 2013 1:00PM
Deadline for Bid Submission
September 11, 2013 @ 2PM
Contract Execution
October 1-13, 2013
Dates Subject to Change
Questions
Thank you!