Pre-Proposal Conference
AF TRACK CIRCUIT
REPLACEMENT
Route Segments: C, E, F, G & K
Request for Proposal – FQ12204/WJG
Contract Number – FQ12204
August 12, 2013 - 9:00 AM
Washington Metropolitan Area Transit Authority (WMATA)
Opening Remarks
• Silence all cell phones and pagers
• No recording devices
• This presentation and attendee list will be
posted on the WMATA.com website
• Safety Tip: Along with reflective clothing, use
warning signs to alert people to unexpected
conditions that may not be apparent.
Introduction of WMATA Personnel
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William J. Geroux, PRMT – Contract Administration
Tammy Paige-Sterling, PRMT – DBE Administration
Douglas L. Simkins, TIES CENI – Program Management
James A. Christian, TIES CENI – Program Management
Shakuwra Camphor, TIES CENI – Construction Engineer, ATC
Yonathan Weldegebriel, TIES CENI – Construction Engineer, ATC
CENI – Chief Infrastructure Services
DBE – Disadvantage Business Enterprise
PRMT – Office of Procurement and Materials
TIES – Transit Infrastructure and Engineering Services
Purpose
• The purpose of the Conference is to answer
questions or requests for clarification
regarding the Solicitation documents
• After today’s Conference, if you have
additional questions, they must be received
via electronic mail, no later than close of
business, August 30, 2013. Email your
questions to wgeroux@wmata.com
Purpose
• To promote a common understanding of:
– Authority’s requirements
– The AF Track Circuit Replacement Program
– Proposal Instructions
• To provide answers to questions regarding the
RFP
• Networking opportunity
Disclaimer Regarding Changes to the Solicitation
• The Pre-Proposal Conference is for
information purposes only
• It may answer some Offeror questions
• Statements or representations made during
the Conference are not legally binding
• Changes resulting from this Conference are
official only if issued through an Amendment
to the Solicitation
WMATA.com
All Contractors must register with
WMATA at www.wmata.com “New
Vendor Registration.
WMATA solicitations are
publicized at www.wmata.com
Scope of Work
Contractor to design, furnish, install, test and
place in services, a complete fully operational
state-of-the-art Automatic Train Protection
(ATP) Track Circuit System within Train Control
Rooms (TCR)s at locations identified herein
and the requirements for a design proposal
for the installation of the new ATP modules
and associated equipment in a TCR at a
representative location.
Scope of Work
The new ATP Track Circuit System shall provide
transmission of ATP train detection, cab and
train to wayside communications (TWC)
signals and reception of ATP train detection,
Door Commands and TWC signals and shall
include, but not be limited to, new ATP Track
Circuit Modules, impedance bonds, two (2)
foot mini-loops, four (4) foot loops, single turn
speed command loops and bridging receivers
Scope of Work
This work shall also include, but not limited to,
all required mounting hardware and
accessories, bond to rail connections, bond to
bus connections, bond to traction power
return mole connections, bus bar to rail
connections, local cable between the
impedance bond or loop and the associated
junction box and all internal wiring.
Period of Performance
Upon issuance of the Notice-toProceed, the Contract time will
start. The Period of Performance
is 1,440 days from the date of the
Notice-to-Proceed.
Volume I – Cost/Pricing – One (1) original AND One (1)
electronic copy of Volume I submitted on Universal Serial Bus
(USB) Drive. All information relating to cost or pricing must be
included in this Volume. Under no circumstances shall cost or
pricing data be included elsewhere in the Offeror’s proposal.
Volume II – Technical – One (1) original AND Five (5)
electronic copy of Volume II submitted on Universal Serial Bus
(USB) Drive. Technical proposal shall not include cost or
pricing information.
Volume III – Contractual – One (1) original AND Five (5)
electronic copy of Volume III submitted on Universal Serial
Bus (USB) Drive shall contain completed and signed
Solicitation documents to include Representations,
Certifications, Pre-Award Data, Certificate of Insurance, DBE
requirements and Amendments, if any.
Proposals may be received prior to, but no later than September 23,
2013.
Proposal Preparation Considerations
•
Structure your proposal in accordance with the
Proposal Instructions
•
Can an evaluator quickly find what he/she
needs?
Is it clear?
•
Drawings & diagrams complement narrative,
but don’t replace it
•
Substantiate, don’t simply make claims
Give us a reason to believe you;
Provide information to allow an
independent assessment
Typical Proposal Shortfalls
•
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•
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Proposal Instructions not followed
Information not provided as requested
Statements in the proposal are not well supported
Proposals are not well organized
Does not follow Proposal Instructions
structure and makes the evaluator hunt for
the information
Deficiencies – preclude award
Information provided does not support claims
of compliance
Proposal is non-compliant to the
requirements
Not signing Proposal
Proposal Evaluation
• Technical Proposal will be reviewed and evaluated
individually by the Authority in accordance with
Procurement policy and procedures.
• Price offers will be evaluated only for those proposers
whose technical offers have been determined to be
technically acceptable. The Authority will evaluate the
proposal for its completeness, clarity, conciseness,
realism and responsiveness to the RFP-requested
information.
Award
• Awarding without discussion…
– Award based on initial proposals can happen if the
Authority receives an offer that conforms with the
Solicitation and provides the greatest overall
benefit to the Authority, all factors considered
– Don’t assume you can improve your position
during discussions, there may not be discussions
• However,…
…the Authority Reserves the Right to
Conduct Discussions
Technical Proposal and Cost Proposal for the work
described herein shall be submitted separately by the
Offeror as to be received at the Office of Procurement,
Washington Metropolitan Area Transit Authority, Room
3C-02, 600 Fifth Street, NW Washington, DC 20001
Telegraphic offers will not be considered unless authorized by the
solicitation; however, offers may be modified or withdrawn by written,
electronic or telegraphic notice, provided such notice is received prior to
the hour and date specified for receipt.
The separately sealed Technical and Cost Proposals must be marked
with offer under Solicitation RFP No. FQ12204/WJG; amendment(s)
must be acknowledged on the Technical Proposal Form and Price
Proposal Form.
WMATA requires a minimum acceptance period of 120 calendar
days.
Disadvantaged Business Enterprises
It is the policy of WMATA, the Federal
Transit Administration (FTA) and the U.S.
Department of Transportation (US DOT)
that Disadvantaged Business Enterprises
(DBE’s) shall have an equal opportunity to
receive and participate in performing
federally assisted contracts, including
contractors and subcontractors at any tier.
Schedule
Event
RFP Release
Pre-Proposal Conference
Site Visit
Deadline for Proposer Questions
WMATA Response to Questions
Proposal Submission
Contract Execution
Notice to Proceed
Systems Acceptance
Date
July 22, 2013
August 12, 2013
August 13 – 19, 2013
August 30, 2013
September 6, 2013
September 23, 2013
January 9, 2014
January 21, 2014
NTP + 1,440 Days
Site Visit Schedule
Station No.
K05
K06
K07
K08
C12
C13
C14
C15
G01
G02
G03
F03
F02
Station Name
East Falls Church
West Falls Church
Dunn Loring
Vienna
Braddock Road
King Street
Eisenhower Ave.
Huntington
Benning Road
Capitol Heights
Addison Road
L’Enfant Plaza
Archives
Date of Visit
8/13/2013
8/13/2013
8/13/2013
8/13/2013
8/14/2013
8/14/2013
8/14/2013
8/14/2013
8/15/2013
8/15/2013
8/15/2013
8/15/2013
8/16/2013
Site Visit Schedule
Station No.
F04
F05
F06
C11
C97
C98
E01
E02
E03
F01
Station Name
Waterfront
Navy Yard
Anacostia
Potomac Yard
Duke Street
Telegraph Road
Mt. Vernon Square
Shaw-Howard
U Street-Cardoza
Gallery Place
Date of Visit
8/16/2013
8/16/2013
8/16/2013
8/17/2013
8/17/2013
8/19/2013
8/19/2013
8/19/2013
8/19/2013
8/19/2013
QUESTIONS
THANK YOU!