Beginner Excel for Data Analysis
June 19 – 22, 2012
Dr. Yuwadee Wongbundhit
Curriculum and Instruction
Topics
Excel Spread Sheet, Simple Formula, Commands,
and Functions (Microsoft Excel 2010)
Overview of FCAT 2.0/EOC Data Elements and
School Grade
Conversion file: an Excel Tool
Using Excel Filter Function
You...
are familiar with the School
Grade System and FCAT 2.0/EOC
have some experience in data
analysis
love, love, love data!!!
3
Listen to
others
Next, set
Engage
your
learning
into action
with the
ideas
presented
Reflect on
relevance
to you
Norms
Ask
questions
4
Http://osi.dadeschools.net/excel
Designed
by
Nelson
Suarez
Microsoft Excel 2010 Application
Student Database
6
2011-2012 Ideal Data File
7
Student Data Sources
8
Folder and File Structure
2012 FCAT
Reading
Math
Science
Grade 3
Grade 3
Grade 4
Grade 4
Grade 5
Grade 5
Grade 5
Excel Introduction
Worksheet
Moving and
Scrolling
Ribbons
Row
1,048,576 Rows
Move one cell
Arrow keys
File
Column: A to XFD
16,384 Cols.
Move to the
beginning of rows/col
Home
Cell – Active Cell
17,179,869,184 Cells
Highlight the area
Insert
Area
Page
Layout
View
10
Excel Spread Sheet
• Go to
http://osi.dadeschools.net/excel
• Download “2012 Reading Grade 5”
• Save the file on the desktop
• Open the file
What is the content in each cell?
K30
H99
G9
F55
L63
E147
Last
cell
J35
L59
Last
Cell
H47
B18
L48
G36
D80
F17
H147
B27
C130
K111
12
Practice Excel 1
1.
2.
Insert two empty rows above Row1
– Highlight Row1 and Row2; right click; select insert; adjust column width
Type header title as follows; adjust column width; wrap text located in the Alignment group under Home menu
Cell
3.
4.
5.
6.
7.
8.
9.
Header Title
Cell
Header Title
A2
Last Name
K2
2011 Achievement Level
B2
First Name
L2
2011 DSS
C2
Student ID
M2
DSS Change
D2
Tested Grade
N2
2012 Raw Score
E2
2012 DSS
O2
2012 % Correct
F2
2012 Achievement Level
P2
% Vocabulary
G2
Vocabulary
Q2
% Reading Application
H2
Reading Application
R2
% Literary Analysis
I2
Literary Analysis
S2
% Informational Text and Research Process
J2
Informational Text and Research Process
T2
2012 L3-5 Performance Points
U2
2012 Learning Gain Points
Cell F1, type “Possible Points”; align text to the right
Cell G1, H1, I1 and J1 type 9, 14, 8, and 14 , respectively
Freeze Panes: at Cell C3; on the View Menu, select “Freeze Panes” and click “Freeze Panes”
Filter Row 2: Highlight Row2. On Data Menu Tab, click Filter
Adjust column width; color column header as per your preference; center alignment column headers
Highlight a1:U149 and do All Borders
Conditional Format Column F and Column K – Color cell in red if less than 3.
13
Understanding FCAT 2.0/EOC
Reports?
Understanding FCAT 2.0 and EOC Reports, Spring 2012
14
FCAT 2.0 Scores Reading/Math
1996 SSS
2007 NGSSS
Base scale of FCAT
Base scale of FCAT 2.0
FCATFCAT
19992001FCAT
2002FCAT
2010
2011
FCAT 2.0
Equivalent
Scores
15
FCAT 2.0 Scores, Reading/math
FCAT 2.0
2014
FCAT 2.0
2013
FCAT 2.0
2011
FCAT 2.0
2012
2010-11 Baseline Year
16
FCAT 2.0 Reading-Math Scores
Raw Score
Content Area Scores
V
Developmental Scale Score (DSS)
(140 to 302 R: G3-10)
(140 to 298 M: G3-8)
IR
Raw
Score
RA
LA
Achievement
Level
(1 to 5)
V:
RA:
LA:
IR:
Vocabulary
Reading Application
Literary Analysis
Informational
Text/Research Process
2012 Grade 9, FCAT 2.0 Reading
Student Name and FL ID
2012
DSS
2012 Ach.
Level
2012 Content
Scores by
Reporting
Category
13
30
25
22
21
14
35
23
28
28
Raw Scores
2011
Scores:
Level,
DSS,
DSS Change
Developmental Scale Score (Reading)
Grade
Level 1
Level 2
Level 3
Level 4
Level 5
3
140-181
182-197
198-209
210-226
227-260
4
154-191
192-207
208-220
221-237
238-269
5
161-199
200-215
216-229
230-245
246-277
6
167-206
207-221
222-236
237-251
252-283
7
171-212
213-227
228-242
243-257
258-289
8
175-217
218-234
235-248
249-263
G10 264-296
9
178-221
222-239
240-252
253-267
268-302
10 Min
Raw
Score
188-227
Max
228-244
245-255
256-270
271-302
140
G3
G6
Developmental Scale Scores
Grade 3
302
Grade 10
Developmental Scale Score (Math)
Grade
Level 1
Level 2
Level 3
Level 4
Level 5
3
140-182
183-197
198-213
214-228
229-260
4
155-196
197-209
210-223
224-239
240-271
5
163-204
205-219
G6220-233
234-246
247-279
6
170-212
213-226
227-239
240-252
253-284
7
179-219
8 Min
187-228
Raw
Score
140
G3
G8
220-233
234-247
248-260
261-292
229-240
Max
241-255
256-267
268-298
Developmental Scale Scores
Grade 3
298
Grade 10
FCAT 2.0/EOC Achievement Level Policy Definitions
5. Demonstrate mastery of the most
challenging content of the NGSSS.
4. Demonstrate an above satisfactory
level of success with the challenging
content of the NGSSS.
3. Demonstrate a satisfactory level of
success with the challenging content of the
NGSSS.
2. Demonstrate a below satisfactory level
of success with the challenging content of
the NGSSS.
1. Demonstrate an inadequate level of
success with the challenging content of the
NGSSS.
FCAT 2.0/EOC Achievement Level Policy Definitions
FCAT
FCAT 2.0 and EOC
Level
1
Student has little success with
the challenging content of the
SSS.
Demonstrate an inadequate level of
success with the challenging content
of the NGSSS.
Level
2
Student has limited success with
the challenging content of the
SSS.
Demonstrate a below satisfactory
level of success with the challenging
content of the NGSSS.
Level
3
Student has partial success with
the challenging content of the
SSS, but performance is
inconsistent.
Demonstrate a satisfactory level of
success with the challenging content
of the NGSSS.
Student has success with the
challenging content of the SSS.
Demonstrate an above satisfactory
level of success with the challenging
content of the NGSSS.
Student has success with the
most challenging content of the
SSS. A student scoring in Level 5
answers most of the test
questions correctly, including the
most challenging questions.
Demonstrate mastery of the most
challenging content of the NGSSS.
Level
4
Level
5
2012 FCAT 2.0 Science
Raw Score
Equivalent Scale
Score
(100 - 500)
Content Scores
C1
C4
Raw
Score
C2
C3
Equivalent
Achievement
Level
(1 to 5)
23
Geometry and Biology EOC Scores
Raw Score
Content Scores
C1
T-Score Scale
(20 to 80)
Raw
Score
C3
Statewide
Comparison by
Thirds
Statewide by
Thirds
T-Score Scale
Range
1
20-45
2
46-54
3
55-80
C2
Scale Score
Test Form
Statewide
Comparison
1
2
Points Earned
by Content
Area
3
Student Name
and ID
25
2012 Geometry EOC Scale Distribution - Statewide
2012 Geometry EOC Distribution
Number of Students
9000
8000
7000
6000
5000
35% of Students at
the bottom third
(MDCPS: 44%)
34% of Students
at the top third
(MDCPS: 27%)
4000
3000
2000
1000
0
20212223242526272829303132333435363738394041424344454647484950515253545556575859606162636465666768697071727374757677787980
EOC Scale Scores
Statewide by Thirds
T-Score Scale Range
1
20-45
2
46-54
3
55-80
26
2012 Algebra 1 EOC Scores
Raw Score
Algebra Content Scores
C1
EOC Scale Score
(325 - 475)
Raw
Score
C3
Achievement Level
(1 to 5)
Level 1
Level 2
C2
Level 3
Level 4
Level 5
325-374
375-398
399-424
(49)
(23)
(25)
Source:
FL DOE/Office of
Assessment
425-436
(11)
437-475
(38)
2012 Content Scores
28
Worksheet 1: Calculate the % correct for each content area.
Total Points
Number of Points Possible
School
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Raw Score
% Corr.
39
100%
Points Earned By Content Area
% Correct By Content Area
7
21
11
100%
100%
100%
Content
1
Content
2
Content
3
% Content
1
% Content
2
% Content
3
6
5
4
4
5
6
4
4
4
5
4
3
4
6
4
5
4
3
4
4
5
5
3
4
5
17
17
12
13
17
18
13
21
10
14
9
10
8
10
11
14
19
9
12
15
13
19
17
5
13
8
9
7
6
9
9
7
7
5
7
4
5
7
7
6
7
7
6
6
6
7
3
9
7
5
29
Worksheet 1: Calculate the % correct for each content area.
Total Points
Number of Points Possible
School
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Points Earned By Content Area
7
21
11
Raw Score
% Corr.
39
100%
Content
1
Content
2
Content
3
31
31
23
23
31
33
24
32
19
26
17
18
19
23
21
26
30
18
22
25
25
27
29
16
23
79
79
59
59
79
85
62
82
49
67
44
46
49
59
54
67
77
46
56
64
64
69
74
41
59
6
5
4
4
5
6
4
4
4
5
4
3
4
6
4
5
4
3
4
4
5
5
3
4
5
17
17
12
13
17
18
13
21
10
14
9
10
8
10
11
14
19
9
12
15
13
19
17
5
13
8
9
7
6
9
9
7
7
5
7
4
5
7
7
6
7
7
6
6
6
7
3
9
7
5
% Correct By Content Area
100%
100%
100%
% Content % Content % Content
1
2
3
86%
81%
73%
71%
81%
82%
57%
57%
64%
57%
62%
55%
71%
81%
82%
86%
86%
82%
57%
62%
64%
57%
100%
64%
57%
48%
45%
71%
67%
64%
57%
43%
36%
43%
48%
45%
57%
38%
64%
86%
48%
64%
57%
52%
55%
71%
67%
64%
57%
90%
64%
43%
43%
55%
57%
57%
55%
57%
71%
55%
71%
62%
64%
71%
90%
27%
43%
81%
82%
57%
24%
64%
71%
62%
45%
Sum Formula and Locking Cell Reference
Total Items
Student
1
2
3
4
5
6
7
9
14
8
14
Total
Reading Literary Informational
%
Vocabulary
Raw
Application Analysis
Text
Correct
Score
6
9
7
8
8
10
6
10
6
11
6
9
6
11
6
13
9
12
7
13
7
9
4
9
8
12
5
12
Worksheet tab: Sum and Fill and Lock the cell and fill
32
Practice Excel 2 – 2012 Reading Grade 5
Calculate 2012 Raw Score and 2012 % Correct
1. Cell N1 type formula “=sum(G1:J1)” press ENTER. Result: 45
2. Cell O1 type formula “=N1/N1” press ENTER. Result : 1. In Cell O1, click on % sign under Number of the Home Menu.
Result: 100%
3. Highlight Cell N1 and select “Copy” command
4. Click on Cell N3 then Right click and select Paste Formula.
5. In Cell O3, type formula “=N3/N$1” press ENTER. Result: 0.66666667. Click on O3 and click on % sign. Result: 67%
Calculate % Reporting Categories
6.
7.
8.
9.
In Cell P3, type formula “=G3/G$1” press ENTER. Result: 0.66666667; Click on O3 and click on % sign. Result: 67%.
Highlight P3 to S3; Fill Right. Result: Cell P3=67%, Cell Q3=64%, Cell R3=88%, and Cell S3=57%
Highlight N3 to S3. Then move the cursor to the bottom right border of Cell S3. The cursor should turn into a plus
sign, then double click. Cell N3 to Cell S149 should be filled with value. Spot check value for accuracy.
Highlight N3 to S149. On the Home menu, select Conditional Formatting, select Highlight Cell Rules, next Less than…
and type 51% when the Window “less Than” appear. Next, click OK. Results: All cells with less than 51% should
33be
in red.
Practice Excel 3 Filter Feature
• Filtered data displays only the rows that meet criteria (criteria: Conditions
you specify to limit which records are included in the result set of a query
or filter.) that you specify and hides rows that you do not want displayed.
After you filter data, you can copy, find, edit, format, chart, and print the
subset of filtered data without rearranging or moving it.
Click on Drop-Down Arrow in Cell F2
Select “Sort Smallest to Largest” and Click OK
Result: the data are sorted by achievement level
Click on Drop-Down Arrow in Cell F2
Select “Sort Largest to Smallest”
Result: the data are sorted by achievement level
Click on Drop-Down Arrow in Cell F2
Select only Level 1 (uncheck others)
Results: Only data for Level 1 display.
34
Practice Excel 4 – Simple Analysis
Finding the % Correct Range by Level
•
Filter Level 1 in Cell F2, what is the range of % Correct in column O, writing it down.
•
Repeat for Level 2, 3, 4 and 5.
Result:
•
Level 1 – 16% to 42%
Level 2 – 44% to 67%
Level 3 – 64% to 80%
Level 4 – 78% to 89%
Level 5 – 91% to 96
Calculating Average Scores
1. In Cell E150, click AutoSum located in the Home menu at the far right under “Editing group”, select AVERAGE, press ENTER.
Result: 215.591837. Decrease decimal to 1 using Decrease Decimal located in the number group under the Home menu.
2. Find the average of Column G to J. Result in Cell G150 to J150
3. Find the average of Column N to S. Result in Cell N150 to S150
Calculating High Performance Point
Determine point for student with L3-5
1. Clear all filter, next do filter by color in Cell K2
2. Compare the results with column F. Who improve 2012 level?
3. Filter column F with levels 3, 4, 5
4. Next, in Column S, first empty cell, type 1 and highlight the cell to end in column S and fill-down.
5. Filter column F with levels 1, 2
6. Next, in Column S, first empty cell, type 0 and highlight the cell to end in column S and fill-down.
7. Clear all filter
Calculate % of student meeting high performance
1. In Cell S150, click AutoSum located in the Home menu at the far right under “Editing group” press ENTER. Result: 79
2. In Cell S151, click AutoSum and change T150 to T149. press ENTER. Result: 147
3. In Cell S152, type “=T150/T151” press ENTER. Result: .53741487. On the Home menu, click % sign.
35
Lunch
Break
Please be back on time at 12:30 p.m.
Thank you!
Conversion of
2012 FCAT/EOC PDF Student Data
Report File to Excel File
Instructions for Conversion PDF File
Step 1
Export PDF File to
Text
Step 2
Import Text to
Template file
Step 3
Verify Data
Step 4
Review the Results
Step 5
Save as the file
•
•
•
•
Open PDF file. On the File menu, select Save As- Text
Name the file and save into the appropriate folder
Wait until the export process is completed
Close the PDF file
• Open the 2012 Action Data Template
• Click on “Import Data”
• Locate the appropriate text file and click Open
• Wait until the import process is completed
• Under “Check your data!”, click on the hyper text
“inputDataReading”
• Spot check data from beginning to end
• On worksheet “Direction”, click Reading Data Button
• On worksheet “Direction”, click Raw Score Distribution
Button
•
•
•
•
On File menu, select Save As
File name: use appropriate name
Save as type: “select Excel workbook”
Click Save
Update on School Grade
Florida School Accountability
School •Performance Status
•Annual
Learning
Gains
Grade
AYP
• Performance Status
• Performance by subgroups
%Proficiency Targets
Year
Reading
Math
2009-10
65
68
2009-10
72
74
2010-11
79
80
2011-12
86
86
2012-13
93
93
2013-14
100
100
41
AYP 39 Components Criteria (NA, No, Yes)
Group
Participation Met
(Tested 95%)
Proficiency Met
Other AYP
Criteria
Reading
Math
Reading
Math
TOTAL
1
1
1
1
WHITE
2
2
2
2
BLACK
3
3
3
3
HISP.
4
4
4
4
ASIAN
5
5
5
5
Am. Ind.
6
6
6
6
ED
7
7
7
7
ELL
8
8
8
8
School Grade
SWD
9
9
9
9
Total Group
Writing
Total Group
Graduation
Total Group
42
Annual Measurable Objectives
AYP is gone.
AMO is here.
Annual Measurable Objectives
ESEA Flexibility Waivers
http://www.fldoe.org/esea/
Ambitious & Achievable Goal
43
Elem. & Combination Schools up to grade 7
School Grade of 800 Points
% of students performing at or
above satisfactory level of
success
Reading – 100
% of student making
annual learning gains
Reading - 200
• Overall - 100
• Low 25% - 100
Math – 100
Science – 100
Math - 200
• Overall - 100
• Low 25% - 100
Writing – 100
F: 0-394; D: 395-434; C: 435-494; B: 495-524, A: 525-800
2011-12 through 2013-14 School Grade:
Middle School (900 Points)
% of students performing at or
above satisfactory level of
success
Reading – 100
% of student making
annual learning gains
Reading - 200
• Overall - 100
• Low 25% - 100
Math – 100
Science – 100
Writing – 100
Math - 200
• Overall - 100
• Low 25% - 100
Algebra EOC – 100
• Participation - 50
• Performance - 50
F: 0-444; D: 445-489; C: 490-559; B: 560-589, A: 590-900
2011-12 High School Grade
FCAT Component (800 points)
Non-FCAT (800 points)
Meeting High Standards
Graduation
• Reading (100 Points)
• Math (100 Points)
• Writing (100 Points)
• Overall (200 points)
• At Risk (100 points)
Making Learning Gains
• Reading (200 Points)
• Math (200 Points)
Acceleration Courses
• Participation (150 Points)
• Performance (150 Points)
FCAT Retake Bonus Point (10 Points)
Readiness (200 Points)
• Reading
• Math
• Reading (100 Points)
• Math (100 Points)
F: 0-789; D: 790-869; C: 870-989; B: 990-1049, A: 1050-1600
Annual Learning Gains
Annual Learning Gains
Performance
Performance
2011
FCAT
Baseline
.
Fall Interim
Assessment
School Year
Winter Interim
Assessment
2012 Current
FCAT
3-Ways to Make Annual Learning Gains
1. Improve
achievement
level
2. Maintain
Achievement
Level
3. Demonstrate a
year’s growth for
students remain with
low proficient levels
FCAT 2.0
Achievement
Level
FCAT 2.0 L3-5
(3-3, 4-4, 5-5)
FCAT 2.0:
1-1, 2-2
EOC Assessment
Achievement
Level
EOC L3-5
(3-3, 4-4, 5-5)
EOC: 1-1, 2-2
FAA
Performance
Level
FAA – L 4-9
(4-4, 5-5, 6-6,
7-7, 8-8, 9-9)
FAA: 1-1, 2-2,
3-3
49
Draft-Annual Learning Gains for FCAT 2.0
Start
Additional Weight for DSS Gains
1.0 Points
1.1 Points
Example: A 4th grader scoring at level 1 in prior-year would
need to increase score by at least 16 DSS points to qualify
for 1.1. (12+ 33% more than 12 = 16)
Draft-Annual Learning Gains for EOC
Start
Draft-Annual Learning Gains for FAA
Start
Reading Learning Gains
2011 FCAT
Tested
Grade
2012 FCAT
Tested
Grade
2011 FCAT
2.0 Level
2012 FCAT
2.0 Level
DSS
Change
2012 LG
?
3
4
Level 5
Level 5
-2
Y?
6
7
Level 4
Level 3
5
N?
9
10
Level 3
Level 3
-8
Y?
3
3
Level 1
Level 1
11
N?
10
10
Level 2
Level 2
5
N
?
Worksheet 2: Learning Gains – FCAT 2.0 Reading
Student
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2011
Tested
Grade
10
9
9
3
7
9
3
6
4
10
5
4
8
6
3
7
10
5
7
8
8
5
4
6
2012
Tested
Grade
10
10
9
4
8
10
4
7
5
10
6
5
9
7
3
8
10
6
8
9
9
6
4
7
2011 FCAT 2012 FCAT 2011 FCAT 2012 FCAT
DSS Change
2.0 DSS
2.0 DSS
2.0 Level
2.0 level
215
221
231
225
250
185
238
230
240
210
221
241
225
145
250
225
205
175
245
269
162
179
200
219
245
235
221
230
256
210
240
247
244
217
227
224
260
158
249
228
237
181
242
256
170
190
215
1
1
2
4
NM
3
2
4
4
2
2
4
3
3
1
4
1
2
1
3
5
1
1
1
1
3
2
4
2
4
3
3
5
2
2
3
2
5
1
4
2
4
1
3
4
1
1
2
4
24
4
-4
NA
6
25
2
17
4
7
6
-17
35
13
-1
3
32
6
-3
-13
8
11
15
2012 LG
Points
2012 PF
Point
Worksheet 2: Learning Gains – FCAT 2.0 Reading
Student
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
2011
Tested
Grade
10
9
9
3
7
9
3
6
4
10
5
4
8
6
3
7
10
5
7
8
8
5
4
6
2012
Tested
Grade
10
10
9
4
8
10
4
7
5
10
6
5
9
7
3
8
10
6
8
9
9
6
4
7
2011 FCAT 2012 FCAT 2011 FCAT 2012 FCAT
DSS Change
2.0 DSS
2.0 DSS
2.0 Level
2.0 level
215
221
231
225
250
185
238
230
240
210
221
241
225
145
250
225
205
175
245
269
162
179
200
219
245
235
221
230
256
210
240
247
244
217
227
224
260
158
249
228
237
181
242
256
170
190
215
1
1
2
4
NM
3
2
4
4
2
2
4
3
3
1
4
1
2
1
3
5
1
1
1
1
3
2
4
2
4
3
3
5
2
2
3
2
5
1
4
2
4
1
3
4
1
1
2
4
24
4
-4
NA
6
25
2
17
4
7
6
-17
35
13
-1
3
32
6
-3
-13
8
11
15
2012 LG
Points
2012 PF
Points
0
1.1
0
1
NA
1.1
1.1
0
1.2
0
0
0
0
1.2
1
1
1
1.1
0
1
0
0
0
1.1
0
1
0
1
0
1
1
1
1
0
0
1
0
1
0
1
0
1
0
1
1
0
0
0
57