Slides - Demand Solutions Group

DSG Value Maximizer
Webinar Series
NetSuite Release 2014.1
February 26, 2014
Value Maximizer
 Minimize the “Value Gap”
 Offerings to help
• Partnerships – Concur, Adaptive Planning,, Avalara, B2B
Gateway, Dell Boomi
• Solutions – DSG Powered (CRM Collaborator, Installed Base, Resource
Plan & Monitor, Google Locator)
• Offerings – Realize, Optimize, Revitalize
 Continuing customer education, awareness
and knowledge
• Value Maximizer Webinar Series
 Future subjects
• Release reviews
Value Maximizer Webinar 2014.1
NetSuite 2014.1
Agenda - Discussion with screen shots
 Trial Balance & Balance Sheet Enhancements
 Multi-Book Accounting
 Statistical Accounts
 Batch Processing for Rev Rec Journal Entries
 Enhanced Deferred Rev Rec Reports
 Collapse/Expand VSOE Column on Sales Transactions
 Purchase Requisitions
 File Drag & Drop BETA
 StickyNotes BETA
 Maximum Report size changes
 Expense Account sign changes in Saved Searches
Value Maximizer Webinar 2014.1
Trial Balance & Balance
Sheet Enhancements
NetSuite Release 2014.1
February 26, 2014
Trial Balance now has Alternate Period
Value Maximizer Webinar 2014.1
New Settings for Cumulative Value
Value Maximizer Webinar 2014.1
Amounts in Debit and Credit
Value Maximizer Webinar 2014.1
Report Results
Value Maximizer Webinar 2014.1
Multi-Book Accounting
NetSuite Release 2014.1
February 26, 2014
Purpose of Multi-Book Accounting
 Purpose for Multi-Book Accounting
• Deliver different financial reports to serve
different purposes
• Provide detailed transaction-based reports
for each accounting book
• Automate posting to multiple accounting
books according to pre-defined accounting
Value Maximizer Webinar 2014.1
Features of Multi-Book Accounting
 Adjust financial results on a per-book
 Ensure data integrity across multiple
accounting books
 Enable customization to leverage the
Multi-Book Accounting context
Value Maximizer Webinar 2014.1
2014.1 Release
 To be released in Phases
• Phase 1 Features under Enable Features
 Up to 5 Active Books (including Primary book)
Value Maximizer Webinar 2014.1
Mapping to Books
 COA will be mapped using a mapping
• Primary book always covers all subs, other
books can be a subset of subsidiaries
• Table will use mapping rules
• Table can be manually setup or imported
using csv import
Value Maximizer Webinar 2014.1
 On the Accounting tab of a transaction an
additional attribute will be added to
select the accounting Book
Value Maximizer Webinar 2014.1
Using Multi-Books Overview
 Dashboards will have a Level Book Selector
 Set Preferences will have a KPI setting for
preferred Book
 Report will have an additional filter for Book
Value Maximizer Webinar 2014.1
Functional Overview
Similar to Inter-Company transactions, it
will handle Intra-Subsidiary per book
Value Maximizer Webinar 2014.1
Items Included in Multi-Book Function
 Revenue Recognition by book will be
 Expense Amortizations by Book
 COGS and Inventory Valuation
 Fixed Asset Depreciation by Book
Value Maximizer Webinar 2014.1
Backward Compatible
 Whatever works today, will also work
with Multi-Book
Value Maximizer Webinar 2014.1
Statistical Accounts
NetSuite Release 2014.1
February 26, 2014
Purpose of Statistical Accounts
 Statistical Accounting feature allows
Financial users and Corporate
management to enter non-monetary data
in order to run cost and revenue
Allocations dynamically and enhance
Financial Statements with Financial Ratios
 Supports costing methods as activity
based costing, profit and cost centers to
better track company performance
Value Maximizer Webinar 2014.1
 New Capabilities
• Uses Units of Measure (formerly part of
Advanced Inventory)
• Dynamic Allocations (Usage Base Allocation)
• Financial Statements with Ratios
• Allocation Batch
Value Maximizer Webinar 2014.1
Methods to Use Statistical Accounts
 Creating Statistical Account balances
• Manual JE
• JE from a Saved Search : Example headcount
from employee list
Value Maximizer Webinar 2014.1
Adding amounts manually
NetSuite Release 2014.1
February 26, 2014
Statistical Account Setup
Value Maximizer Webinar 2014.1
New Menu items
New Menu options under Transactions >> Financial
Value Maximizer Webinar 2014.1
Setting up Values in Statistical Accounts
Acct 9010
Value Maximizer Webinar 2014.1
Amount is the Sq. Ft Value by Department
Allocation Schedules
Lists >> Accounting >> Allocation Schedule
Associate the Acct 9010 pulls in the allocation Weight from the Stored Value
Value Maximizer Webinar 2014.1
Adding amounts dynamically
NetSuite Release 2014.1
February 26, 2014
Dynamic Allocations using the Stat Accts
Setup another Statistical Account for Headcount
Value Maximizer Webinar 2014.1
Saved Search to calculate variables
Use Saved Search to derive the Headcount Value
Employee Search
Count employees
Grouped by Dept.
And Sub (if OneWorld)
Value Maximizer Webinar 2014.1
Setup Another Schedule tied to the Saved Search
Add Frequency of Schedule
Value Maximizer Webinar 2014.1
From here the process is the same as before
- Click “Create Journal Entry”
Value Maximizer Webinar 2014.1
1st JE from Dynamic settings
JE Detail will show Previous Value, Current Value
and Difference
Value Maximizer Webinar 2014.1
Follow up JE after Stats changed
When Headcount Changes the stored value
also changes
Value Maximizer Webinar 2014.1
Statistical Accounts and
Financials (Earnings Per Share)
NetSuite Release 2014.1
February 26, 2014
Use Statistical Accounts to enter
Number of Shares
Create a Formula to calculate EPS
Value Maximizer Webinar 2014.1
Batch Processing for Rev Rec.
JE & Enhanced Reporting
NetSuite Release 2014.1
February 26, 2014
Batch Processing for Rev. Rec. JE
 Version 2014 Release 1 introduces the
following improvements:
• The 10,000 batch limit has been removed.
• When one batch finishes, the next
automatically begins.
• Up to five batches can run concurrently to
complete processing more quickly.
Value Maximizer Webinar 2014.1
Enhanced Rev. Rec. Reporting
 The four additional fields in the Transaction
Dimension group are:
• Source Document Number – The transaction
number of the original source
• Source Document Type – The transaction type
of the original source
• Source Rev. Rec. Start Date – The revenue start
date in the source document
• Source Rev. Rec. End Date – The revenue end
date in the source document
Value Maximizer Webinar 2014.1
Reporting Disclaimer
 If you have high volume of Revenue
Recognition schedules, reports will not
work – Fix is scheduled for 2014.2
 If you have a low volume, these
enhancements are part of 2014.1
Value Maximizer Webinar 2014.1
Reports included for Enhancements
 The reports that are enhanced by this
addition are:
Deferred Revenue By Customer
Deferred Revenue by Item
Deferred Revenue By State
Revenue by Customer
Revenue By Item
Revenue By State
Deferred Revenue Reclassification Activity
Deferred Revenue Reclassification
Value Maximizer Webinar 2014.1
Collapse/Expand VSOE Field
NetSuite Release 2014.1
February 26, 2014
Collapse/Expand VSOE Field
 In a new transaction or in edit mode, the
VSOE column includes an edit button. Click
the button to open an allocation popup
window and enter or change the parameters.
 In view mode, the lines in the VSOE column
are collapsed by default. Click more… to
expand the lines and display all of the
parameters. Click less… to collapse the lines
Value Maximizer Webinar 2014.1
 Requisitions
 File Drag & Drop BETA
 StickyNotes BETA
 Maximum Report size changes
 Expense Account sign changes in Saved
Value Maximizer Webinar 2014.1
NetSuite Release 2014.1
February 26, 2014
Requisitions - Overview
 Advanced Procurement Module
• Managed Bundle
• This is the only feature currently available in
the Module.
 More coming in 2014.2 release
 Full Bundle pricing is not set
 If you want this feature now, let us know and we
can get you the details on pricing
Value Maximizer Webinar 2014.1
What are Requisitions?
Simpler version of a Purchase Request
Don’t need to assign a Vendor
Don’t need to deal with prices
Can make on behalf of others
• Ex: An Admin can make a Requisition on
behalf of several buyers
 Allows optimization of resulting Purchase
Value Maximizer Webinar 2014.1
Purchase Requisitions workflow
 Provides a tool to consolidate and aggregate
purchase requests and results in Purchase Orders
Value Maximizer Webinar 2014.1
Requisitions Administration
 Similar to current Purchase Requests
• Requisitions that are approved result in a Purchase
• Access through Employee Center is recommended
 Can be associated to an internal Role, but there are
implications to the Approval path
• Approval Routing tools are the same as other records
• Can add Expenses or Items
 Can use both Requisitions and Purchase
Requests concurrently if desired
Value Maximizer Webinar 2014.1
Requisitions Highlights
 Items must already exist in the system
• Expect to be allowed to create Items in the future
• Preferred Vendor and/or Purchase Price from Item record will flow to
Requisition, regardless of user entry
 Requisitions are available to be consolidated onto Purchase
Orders per vendor, with reference to Requisition record
• No automated line-level consolidation
• 10 lines requested = 10 lines on the PO
 Requisitions are single-subsidiary only
• Users whose Roles access multiple Subsidiaries will need to choose one
on the Requisition
Value Maximizer Webinar 2014.1
Screenshot - Requisition form
Value Maximizer Webinar 2014.1
Screenshot - Order Requisitions
Select Requisitions to be
consolidated onto Purchase Order
for the Vendor
Value Maximizer Webinar 2014.1
File Drag & Drop (DAD) BETA
NetSuite Release 2014.1
February 26, 2014
File Drag & Drop (DAD)
 Free managed Bundle/SuiteApp
• Bundle ID: 40319
• BETA – Available on upgrade
 Chrome and Firefox only as of today
 Once installed it adds a “drop zone” to the
header of records
Value Maximizer Webinar 2014.1
DAD File Administration
 Upload must finish without page refresh, but can
work on other fields on same record
 Can be set to Automatically create a subfolder for
each record type
• Best practice will be to constitute a root folder by record
type to support this, where record specific folders are
Can repoint destination folder for each round of
DAD files on the fly
Can upload to:
Record header
Editable Text fields (inline and on the fly)
Sublist Line items
Value Maximizer Webinar 2014.1
DAD Highlights
 Maximum single file size: 5MB
 Maximum concurrent files loading: 5
 Drop Zone available when in Edit mode
• Not available in View mode this release
 User must have ‘attach files to records’
 Available to Custom and Standard records
• Administrator can select records to
include/exclude easily
Value Maximizer Webinar 2014.1
Screenshot – DAD upload progress bar
Value Maximizer Webinar 2014.1
Screenshot – DAD to Text field
Typing in “new Details”
field and wish to add an
image of a Screenshot.
Drag to field. Field turns
green when file is pointed
to it.
Value Maximizer Webinar 2014.1
Screenshot – DAD to text field results
Example result of adding files on-the-fly to editable text field
File #1
File #2
Value Maximizer Webinar 2014.1
Screenshot – File to line item
Drag file over line item
Destination DAD field/line will turn green when selected
Value Maximizer Webinar 2014.1
Screenshot - DAD Files attached (record view)
Value Maximizer Webinar 2014.1
DAD – Files attached (File Cabinet view)
Set up a “root folder”
by Record Type
Set SuiteApp to create
subfolder for each
individual record
This will help greatly
with organization
Value Maximizer Webinar 2014.1
StickyNotes BETA
NetSuite Release 2014.1
February 26, 2014
 Free Managed Bundle/SuiteApp
 BETA – Available in March
 Adds a StickyNote toolbar beside the action menu
 Enables a myriad of collaborative options
Value Maximizer Webinar 2014.1
StickyNotes Administration
Administrator can configure what records are eligible for StickyNotes
StickyNotes can be Public (visible to all), Private (visible only to the author), set
to a particular Recipient, or with Recipients AND Public.
Recipients set on StickyNotes get an email; Public StickyNotes are visible to
anyone who can access the Record.
Notion of a StickyNotes ‘thread’
Notion of a StickyNotes User ‘Board’
View all StickyNotes where user is recipient or StickyNote is public.
Filters to help view by Record type, Priority, Owner, Date, etc.
List or Grid view
Reply to threads from here or the note itself
User level preferences for things like colors for priorities, but cannot be printed
No System Notes within the record (not auditable against the record).
• Logged on a separate Custom record
• Deletions are full deletions (no trace)
Value Maximizer Webinar 2014.1
StickyNotes Highlights
 Can be private (for me only), to specific users, or public to
anyone viewing the record.
Place anywhere on the record, move around
Only appears on the record where it’s created
Only the owner/creator can fully delete
Can create a StickyNote whether in Edit or View mode
Record can be set to Hide All/Show All by default, per user
StickyNotes are local to the record they are ‘stuck’ to only.
(No pass-through the record sequence i.e. Sales Order >
Fulfillment > Invoice)
 Will be able to share file attachments to recipients (wave 2)
Value Maximizer Webinar 2014.1
Screenshot - Add new StickyNote
Value Maximizer Webinar 2014.1
Screenshot – “Thread”
Value Maximizer Webinar 2014.1
Screenshot – Multiple StickyNotes
Value Maximizer Webinar 2014.1
Screenshot – StickyNote User ‘Board’
Value Maximizer Webinar 2014.1
Report Size and Sign Change for
Expense Account Saved Search
NetSuite Release 2014.1
February 26, 2014
Maximum Supported Report Size
 Before this release, the maximum number of
rows that could be retrieved for a report was
either 25,000 or 75,000 rows, but it depended
on the kind of report
 As of this release, the limits for retrieved rows
per report are:
• 100,000 rows — for a report executed on demand
• 500,000 rows — for a report executed in the
background (scheduled, emailed or exported reports)
Value Maximizer Webinar 2014.1
Change of Sign for Expense Account
Amounts in Saved Searches
 Until now, Transaction saved searches displayed positive
amounts for credit posting transactions and negative
amounts for debit posting transactions
• Note that this behavior impacted only saved searches; it did not
impact reports or accounting processes
 As of Version 2014 Release 1, Transaction saved searches
“correctly” handle expense accounts as debit accounts.
• positive amounts for debit posting transactions and
• negative amounts for credit posting transactions
 This change ensures that expense accounts are consistently
displayed throughout NetSuite.
Value Maximizer Webinar 2014.1
Change of Sign for Expense Account
Amounts in Saved Searches
 Best practice is to review your Saved
Searches in your Preview account before the
upgrade happens
 There are ways to retain the ‘old’ format if it
is mission critical for your business.
 If you see behavior you don’t understand,
contact us and we can help
Value Maximizer Webinar 2014.1
Release Dates and What’s
NetSuite Release 2014.1
February 26, 2014
NetSuite 2014.1 Release Dates
 Release Dates
• 01/24/14 – Early Adopters – DSG
• 02/21/14 – 12% of DSG Customers
• 03/07/14 – 14% of DSG Customers
• 04/11/14 – 74% of DSG Customers
Value Maximizer Webinar 2014.1
NetSuite 2014.1
 Make sure to check out the release notes
Value Maximizer Webinar 2014.1
What’s Next?
 Know your preview availability and upgrade dates.
 Work with your DSG Account Manager to test existing
functionality and implement new features.
 Review release notes/NetSuite training videos to
learn about many of the other new features.
 Need assistance? Ask us, we can help!
Value Maximizer Webinar 2014.1
Thank you
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