Explore the Proven Power of
QAD Enterprise Financials
René Bergkamp, - Vice-President of R&D, Financials - QAD
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Explore the Proven Power of QAD Enterprise Financials
Safe Harbor Statement
The following is intended to outline QAD’s general
product direction. It is intended for information
purposes only, and may not be incorporated into
any contract. It is not a commitment to deliver
any material, code, functional capabilities, and
should not be relied upon in making purchasing
decisions. The development, release, and timing
of any features or functional capabilities
described for QAD’s products remains at the sole
discretion of QAD.
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Explore the Proven Power of QAD Enterprise Financials
Agenda
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Enterprise Financials
New in 2013
QAD Internationalization update
Demo Financial Shared Services
What is being worked on
Questions
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Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials
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Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials
Financial Analytics
Consolidations
Enterprise
Financials
General
Ledger
Fixed
Assets
Management
Reporting
Allocations
Multi
Currency
Multi-GAAP
Financial Shared
Services
Accounts
Receivable
Internationalization
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Accounts
Payable
Enhanced
Controls
Budgeting
Governance,
Risk & Compliance
Credit
Management
Banking/Cash
Management
Vertex Sales and
Use Tax Interface
Tax
Management
Cost
Management
Logistics
Accounting
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Explore the Proven Power of QAD Enterprise Financials
Enterprise Financials
■ Key capabilities
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Multi GAAP/COA/Currency reporting
Shared services support
International regulatory compliance
Internal controls
■ Examples of effective enterprise metrics
affected:
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Closing Time
Days Sales Outstanding
Days Payables Outstanding
Operating Cash Flow / Sales Ratio
Segregation of Duties Violations
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Explore the Proven Power of QAD Enterprise Financials
Enterprise Edition is now Mainstream
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Explore the Proven Power of QAD Enterprise Financials
Live Implementations March 2013
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Explore the Proven Power of QAD Enterprise Financials
Planned 2013
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Explore the Proven Power of QAD Enterprise Financials
Upgrading to Enterprise Edition
■ Multiple options




Technical
Re-alignment
Hybrid
Re-implementation
■ Session “Debunking the Upgrade Myth: It’s
Easier than You Think” (watch recording)
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Explore the Proven Power of QAD Enterprise Financials
New in Enterprise Financials 2013
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Explore the Proven Power of QAD Enterprise Financials
What’s New in 2013?
■ Enhancements to Financial Report Writer
■ Payment deductions in AR
■ Avatax Connector
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Explore the Proven Power of QAD Enterprise Financials
Financial Report Writer (FRW)
enhancements
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Explore the Proven Power of QAD Enterprise Financials
FRW : Released in QAD 2012 EE Release
Create financial reports :
■ With total flexibility in
report setup and hierarchy
■ Locally and globally
(even if multiple COA,
currencies, and GAAP)
■ With drill down to source
transactions
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Explore the Proven Power of QAD Enterprise Financials
FRW Enhancements in QAD 2013 EE Release
■ Include Budgets and Forecasts
 Using the existing Enterprise Financials Budgets
■ Interactive drill-down
 Dynamically explore reports : expand/collapse
the level of detail to be presented in the report
hierarchy
■ Streamlined screens for setup
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Eg. Income Statement Compared With
Previous Quarter, Incl. Budget Comparison
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Explore the Proven Power of QAD Enterprise Financials
Eg. Interactive Income Statement With
Drill-down
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Explore the Proven Power of QAD Enterprise Financials
Payment Deductions in AR
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Deductions
■ Handling of customer short payments
■ Allows creation of deductions that can be
separately approved/rejected and further
processed
■ Two kinds of deductions
 Trade promotion related (linked to TPM module)
 Standard deductions
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Explore the Proven Power of QAD Enterprise Financials
Processing a Deduction at Payment
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Deduction Review
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Deduction Processing Flow
Deduction
Creation at
payment
processing
Deduction
Category
Standard
Deductions
Deduction Review
Promotion
TPM
Processing
Approved for Credit
Deductions
Add/Delete/Modify
Details
Normal
Customer
Invoices
Reject
Deduction
write off on
expense
account
Approved Write-Off
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Open Item
Adjustment
Deductions
balanced
with other
open items
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Avatax Connector
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Avatax Connector
■ Avalare Avatax Connector
to calculate US/Canadian
taxes
■ Available for EE and SE
■ AvaTax Calc:
■ Cloud based sales tax
service
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Explore the Proven Power of QAD Enterprise Financials
Avatax Connector
■ Avatax Calc:
 Validates and corrects the address—including ZIP
code +4
 Identifies product taxability
 Applies the most current, up-to-date tax rules and
regulations
 Verifies tax holiday status
 Applies sourcing rules (where taxable)
 Automatically assigns correct jurisdiction
 Provides sales tax calculation for the transaction
■ Avatax Certs: Exemption management
■ Avatax Returns: File Forms
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Avatax Connector
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Explore the Proven Power of QAD Enterprise Financials
Avatax
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Explore the Proven Power of QAD Enterprise Financials
QAD Internationalization Update
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Explore the Proven Power of QAD Enterprise Financials
Traditional Banking
1
Customer
Supplier
3
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Explore the Proven Power of QAD Enterprise Financials
Advanced Banking
1
3
2
Cash
Collection
Supplier
5
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Customer
4
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Explore the Proven Power of QAD Enterprise Financials
Currency Enhancements
■ More support for statutory currency
 More access and visibility of SC
− SC stored in Operational AR invoices
− Tax amounts in SC on Customer & Supplier Invoice tax
tab
 Exchange rate control
− User control of SC exchange rates in Supplier Invoice
− Defaulting from invoice date or invoice posting date
(AP)
− Based on fulfilment date (tax point date) or invoice
posting date (AR)
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Legal Documents Integration
■ Legal document
 Nota Fiscal (Brazil), Remito (Argentina), Guia de
Despacho (Chile), Irsaliye (Turkey), Dokumenty
Magazynowe (Poland),“Stock Card” (Thailand)
■ Additional enhancements
 Fiscal Account Control of Legal Documents
 Electronic Legal Document Inbound/Outbound
■ Also integrated with


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Logistics accounting inbound
Periodic costing
Trailer Expenses in Receiving Flow
ERS
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Country specific features
■ Portugal
 Portuguese Decree 363 (2010): All customer invoices
require a digital signature
 New requirement (2012): Digital signatures are also
required on shipping documents
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Country specific features
■ Brazil
 Interfacing
− Fiscal interface SPED
− Accounting interface SPED/FCONT
 Mod 3 and Mod 7 legal reports
 Taxes
− New Tax Methods
− Tax ID Federal , state and usage validations
■ Argentina
 Withholding Tax (retenciones)
− New calculation algorithms/legal Withholding Tax certificate prints
 Interfaces
− Fiscal data Interfaces : multiple electronic declarations
− Electronic invoicing : export to third party application that handles the
declaration to the fiscal authorities
 Various legal reports in sales and purchasing
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Country specific features
■ Colombia
 Legal reporting
 Withholding tax certificates
 Additional tax setup and validations
■ Spain
 Modelo 340, also called the “Book of invoices”
− Electronic declaration
− Periodically provide the tax office with a detailed list of all
the invoices issued and received
 Modelo 349
− Electronic declaration
− A VAT statement listing every transaction related to
movements of goods within the EU (European Union),
either supply of goods from Spain or purchase of goods
from an EU country
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Explore the Proven Power of QAD Enterprise Financials
Country specific features
■ France
 Déclaration des Echanges de Service (DES)
− All European companies subject to VAT declarations
have to declare the services delivered to companies in
other member states of the European Community
− In France this type of declaration has to be delivered in
XML format
■ Hungary
 Electronic declaration of Intrastat according to
the legally required CSV or XLS format
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Explore the Proven Power of QAD Enterprise Financials
Country specific features
■ Italy
 Black List report: Lists transactions involving “black-listed”
countries
 Withholding Tax report and Withholding Tax Certificate report
 Libro Giornale: GL transactions using a single numbering
sequence
 Spesometro audit extract: Reporting of all transactions over
25,000 Euros
 Codice Identificativo Gara/Codice Unico Progetto
(CIG/CUP): Use of a dedicated bank account for every
financial transaction relating to certain government
procurements
■ Germany
 GDPdU: Auditor can request access as a user of the
application, on paper and electronically
 E-Bilanz: Send Balance Sheet and Profit & Loss to the tax
authorities in digital form in a prescribed XBRL format
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Certification for Germany
■ IDW Auditing Standard 880 (IDW AuS 880)
QAD EE
2012
GoB
Testat
IDW PS 880
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Demonstration Shared Services
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Explore the Proven Power of QAD Enterprise Financials
What Is Being Worked On
(under development, subject to change)
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Explore the Proven Power of QAD Enterprise Financials
Closing Masks and Entity Groups
(under development, subject to change)
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Explore the Proven Power of QAD Enterprise Financials
Streamlining the Closing Process
■ Allowing a more granular closing process
that is preconfigured
 Closing masks define what daybooks to close
■ Quickly going through closing stages for
multiple entities
 Entity groups defining which sets of entities go
through a joint closing process
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Daybook Closing Masks
■ Extension of the current process for closing
entity GL periods in the application
■ Prevent postings using certain groups of
daybooks or daybook groups
■ Daybook Closing Mask is assigned to an
entity GL Period
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Daybook Closing Masks
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Example Closing Process AR
■ Definition of following daybook masks
 Mask AR-001: customer invoices, credit notes, invoice
corrections and credit note corrections
 Mask AR-002: AR-001 PLUS customer adjustments
 Mask AR-003: AR-002 PLUS banking entry/cash entry
■ The accounting manager applies Daybook
Lock by Entity and GL Period
 Last day of the GL period: mask code AR-001
 First day of the new GL period: mask code AR-002
 Second day of the new GL period: mask code AR-003
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Daybook Lock by Entity and GL Period
■ Choose the closing mask to apply
■ Transactions belonging to daybooks
referenced in closing mask will be blocked
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Entity Groups
■ List of entities for which a closing activity is to
be performed
 A single entity can belong to multiple entity
groups
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Multi-entity Example
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Multi-entity Closing Function List
■ Run closing activities for a specific group of
entities
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Revaluation simulate
Revaluation post
Daybook lock by entity and GL
Entity GL period lock
Entity GL period report
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Monitoring the closing status
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Explore the Proven Power of QAD Enterprise Financials
Multi Currency Support In Fixed Assets
(under development, subject to change)
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Explore the Proven Power of QAD Enterprise Financials
Objective
■ Enhance QAD Fixed Assets to allow
valuations and depreciations in multiple
currencies
 Support of multiple GAAP’s for the same asset
 Use of historical rates for asset acquisition in a
different currency
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Solution
■ Define a currency for each fixed asset book
■ Support use of historical rates for asset
acquisition in a different currency
■ Define salvage value by asset book
■ Display book currency values
■ Reports to show amounts on transaction
currency, base currency and statutory
currency
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Book Currency
■ Associate a book currency with each asset
book
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Other enhancements
(under development, subject to change)
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Explore the Proven Power of QAD Enterprise Financials
Multi Company Journal Entry
■ Enhanced Excel integration allowing posting
of journal entries to multiple entities from a
single function
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Financial Report Writer
Enhancements
■ Further layout enhancements based on
usage feedback
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Receiver Matching API
■ Receiver matching on existing invoices
■ Accept tax details
■ Extra posting lines
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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AP Bank Charges: Japan
■ Facilitate agreement on bank charges
■ Charges dependent on
 Amount
 Bank
 Branches
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Billing– Japan & Thailand
■ Detailed Statement
of grouped AR
Invoices
■ Periodically based
on a predefined
schedule
■ Unique ID and due
date
Automatic selection based on billing schedule
Invoice
Invoice
Cred.Note
Invoice
Prepay.
Billing
Period 1
Invoice
Invoice
Customer Bill 1
•Invoice
•Invoice
•Cred.Note
•Invoice
•Prepay.
•Invoice
•Invoice
Prepay.
Invoice
Invoice
Invoice
Cred.Note
Invoice
Invoice
…
Billing
Period 2
Customer Bill 2
•Prepay.
•Invoice
•Invoice
•Invoice
•Cred.Note
•Invoice
•Invoice
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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SEPA (TSM, SDD, SCT)
■ Existing national euro credit transfer and
direct debit schemes will be replaced by
SEPA Credit Transfer (SCT) and SEPA Direct
Debit (SDD)
■ Extending capabilities in AR and AP area of
core financials
“Roadmap Subject to change without notice.
The above is intended for information purposes and should not be incorporated into a contract”
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Financial Overview and Next Steps
Summary
■
■
■
■
■
Enterprise Financials
New in 2013
Internationalization update
Demo Financial Shared Services
What is being worked on
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Explore the Proven Power of QAD Enterprise Financials
Next Steps
■ Attend these related sessions:
 Drive Your Financial Reporting with QAD
Enterprise Financials (Breakout Session V)
 Debunking the Upgrade Myth: It’s Easier than
You Think (Breakout Session III, watch recording)
 From Data to Intelligence (Breakout Session I,
watch recording)
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Questions & Answers
■ René Bergkamp: rbe@qad.com
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www.qad.com
©QAD Inc. 2013
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