DC eTranscripts
software overview and
intended use
1
• Initiative Overview
• Parchment Overview
• Parchment Send Benefits
• Student Request Process
• Parchment Send Process
• Steps to Getting Your School Live
• Contact information
Initiative Overview
• 3 year software and service agreement with Parchment
• Easy to implement service, all school costs subsidized
by OSSE
• Student-initiated transcript request portal avail 24x7 at
parchment.com
• All request fees are subsidized for the duration of the
software and service agreement
• Requests to paper destinations (student choice) are
$2.00 and international/overnight avail.
• Dedicated Parchment resource for training and student
outreach
• Administrator support line staffed Eastern Hours
Software Solution
 All colleges nationwide now receive transcripts from
Parchment, including all Common Application Members
 Over 10,000 schools use one of Parchment’s services
 Parchment has delivered millions of secure documents
to tens of thousands of destinations globally
 In use across 90+ unique student information systems
 Provides the largest network of senders and
receivers in the world!
Parchment Experience
State Initiatives
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Indiana
Minnesota
South Carolina
Wisconsin
Michigan
Kansas
Illinois
Ohio
Pennsylvania
Kentucky
Awarded 10/2005
Awarded 06/2007
Awarded 06/2008
Awarded 06/2009
Awarded 07/2009
Awarded 09/2009
Awarded 12/2010
Awarded 05/2011
Awarded 02/2012
Awarded 01/2013
Key Relationships
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Midwestern Higher Education Compact (MHEC)
Association of Private Sector Colleges
NCAA
Common Application
Naviance
Infinite Campus
Parchment Send
Features
Online tracking
Preferred delivery format (PDF, Data,
Paper)
Handle Bulk Requests
Automate Paper Processes
Send
eCommerce Options
Eliminate Postage
Save on labor
Automated delivery with exception
processing
Reporting and Tracking Dashboards
PCI Certified Network
Support Green Initiatives
User Benefits
“Parchment is saving us thousands each year and countless clerical hours while creating a quality,
time effective transcript transmission process for both student and schools.
I am a long-term (2002), very satisfied customer! ”
Dr. Randall Peterson, Principal,
Eastview High School, MN
Benefitting:
 Students &
Parents
 High School Staff
 Receiving
Institutions
 Other Receivers
(Employers,
NCAA, etc)
Customer Service
Fast, friendly,
knowledgeable, efficient
Efficiencies
Streamline processes,
Automate
administrative items
Save Money
Paper,
postage, staff
resources
Data Management
Stewards of Student
information
Sustainability
Support green
initiatives
Cost Benefits
 According to the U.S.
Department of Education, it
costs $6.30 to print and mail
a transcript for the average
high school
 How many transcripts do you
process annually?
 Now, Let’s do the math!
Send
Case Study: Verona High School
Verona High School, Verona WI
300 Seniors
1000 transcripts annually
Transcript Request Process
•
Student completed a transcript request form and turned into
Student Services Office along with “Counselor’s Report” form
from completed application
•
Student Services secretaries printed a transcript and senior
schedule and forwarded documents to counselor
•
Counselor signed “Counselor’s Report” and mailed documents
to college
•
Counselors tagged information on Power School, including the
date & receiving post-secondary institution
1-5
days from request to
mailbox
10-15 minutes
per transcript
Time Saved with Parchment
1000 transcripts
per year
x 10 minutes
10,000 minutes
166 hours
10,000
minutes
166 hours
4 weeks
* Does not include time spent on phone calls checking
to see if transcripts had been sent by school and
received college/university.
STUDENT WORKFLOW /
INTERFACES
Student Request Process
Student Registration Process
Transcript Authorization Form
Student Signature
Michael Miller
Student Name
Search For Colleges
Review Destinations
Delivery Method
Electronic
US Mail
Current Transcript
Next Grading Period
Hold for Degree
Student Communication
Order Confirmation Order Approval
Transcript Received
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HIGH SCHOOL WORKFLOW/
INTERFACES
Transcript Processing
Print Driver Technology
Upload Additional Documents
Tracking and Reporting
Receiver Services
GETTING STARTED
Registration!
 Go to: https://exchange.parchment.com/d/schoolreg/DCETI
 Find your school. Follow the step by step instructions to confirm
that the school information is correct and provide primary contacts
for each school.
 Select your phase. OSSE recommends that High Schools start
immediately and PK-8 in early 2014 but Parchment will
accommodate whatever phase each school selects.
 Parchment steps in. Your registration will be reviewed and
validated by a parchment staff member and the contacts you
identified will be contacted to do final set up and turn the software to
live.
Typical Implementation
Complete
Registration &
Launch Call
Install Print
Driver
&
Upload
Student Roster
Verify Data
&
Upload
Transcript Files
Configure
Administrator
Preferences
Set up
complete!
Questions?
REGISTRATION LINK
https://exchange.parchment.com/d/schoolreg/DCETI
Case Fritz, Parchment Project Manager
cfritz@parchment.com
480-719-1646 x1035
Emily Persons, OSSE Project Manager
emily.persons@dc.gov
For
Additional
Information