Popcorn Kernel 101
The 6 simple steps
to Manage your Popcorn Sale
The Crash Course for New Popcorn Kernels
Popcorn Kernel 101
Skills to Manage Your Popcorn Sale:
1. Have Good Organizational Skills
2. Have Good Record-Keeping Skills
If you feel you don’t possess these skills,
recruit others to help you!
Popcorn Kernel 101
The 6 simple steps
to Manage your Popcorn Sale:
1. Decide on Sales Goal per Scout.
2. Decide which components of the Popcorn Sale
your Pack/Troop/Crew wish to do.
3. Decide who/where “Popcorn Central” is for your
Pack/Troop/crew
4. Order & Pick Up your popcorn.
5. Sell!
6. Document Sales & Track Inventory
Decide on Sales Goal per Scout
Take into consideration the following issues:
1. This Year’s Budget
2. This Year’s Roster of Members (vs. last year’s roster)
3. Which components of the Sale your
Pack/Troop/crew is going to do (vs. last year)
a) Take Order
b) Show –N- Deliver
c) Show –N- Sell
d) Online Sales
4. Last Year’s Total Sales (in dollars)
Decide which components of the
Popcorn Sale your P/T/C will do.
Which components of the Sale your Pack/Troop/crew is
going to do this year
a) Take Order
b) Show –N- Deliver
c) Show –N- Sell
d) Online Sales
Decide who/where “Popcorn Central”
is for your Pack/Troop/crew
.
“Popcorn Central” is the location where all the popcorn
is stored by your P/T/C during the Sale.
A system must be set up which tracks the inventory that
goes out and the money & inventory that comes back.
This is necessary for the following two components of the
Sale:
a) Show –N- Deliver
b) Show –N- Sell
Tracking the Cash Box
A system must be set up which tracks the money that
goes out and the money that comes back.
Tracking the Inventory for the Sale
A system must be set up which tracks the inventory that
goes out and the inventory that comes back.
Scout
Date of
Checkout
Date of
Return
2010 Popcorn Sales
Symbol
Checkout Quantity
Returned Quantity
$/ea
Singles
Singles
1
$ 30
1
30.00
-
-
8
$ 18
2
36.00
-
-
8
$ 18
2
36.00
-
-
12
$ 10
2
20.00
-
-
6
$ 10
2
20.00
-
-
Items/
case
$/ea
Singles
18-Pack Kettle Corn
6
$ 25
2
50.00
-
-
18-Pack Unbelievable
Butter
6
$ 17
3
51.00
-
-
18-Pack Butter Light
6
$ 17
3
51.00
-
-
Popcorn Tins
Items/
case
Cheese Lover's Tin
26 oz. Chocolately
Caramel Crunch
26 oz. Gourmet
Caramel Corn
11 oz. Caramel Corn
w/peanuts
3 lb. Popcorn Bucket
Symbol Microwave Popcorn
TOTAL Checkout
TOTAL Returned
$ Value
$ Value
$
$
294
-
-
$ Value
$ Value
$
$
$294
NET SALES
Money Collected
Total Checks
Total Cash
Total Donations
TOTAL COLLECTED
Check No. From
$
-
$
-
294
-
Amount
Distributor Initials
Total
$
-
Sean Sweeney
Distributor
Date of Checkout
2010 Popcorn Sales
Symbol
Name
Items/
case
$/ea
QTY
on Hand
Three-way Tin with
Chocolate
1
$ 50
0
Cheese Lover's Tin
1
$ 30
16
Popcorn Tins
20 oz. Trail's End Mix
26 oz. Chocolately
Caramel Crunch
26 oz. Gourmet
Caramel Corn
20 oz. Caramel Corn
Light
11 oz. Caramel Corn
w/peanuts
$-
0
$ Value
$0
$480
$0
9/24
9/24
STOCK IN
Distributor A
IN
OUT
QTY
QTY
0
24
-8
0
8
$ 18
64
$1,152
96
-32
8
$ 18
96
$1,728
144
-48
8
$ 18
0
12
$ 10
384
$3,840
576
-192
6
$ 10
16
$160
24
-8
Items/
case
$/ea
QTY
on Hand
18-Pack Kettle Corn
6
$ 25
16
$400
24
-8
18-Pack Unbelievable
Butter
6
$ 17
96
$1,632
144
-48
18-Pack Butter Light
6
$ 17
96
$1,632
144
-48
3 lb. Popcorn Bucket
Symbol Microwave Popcorn
$0
$ Value
Proceeds in Cash
Checks
TOTAL VALUE On Hand
0
$11,024
QTY
QTY
QTY
QTY
Order & Pick Up your popcorn
.
a)
Find out how much popcorn your P/T/C sold last
year. Request a copy of the invoicing.
The invoice is generally broken down into 2 orders,
the first one in Sept & the 2nd one in late October.
Order & Pick Up your popcorn
.
a) Fill out this
year’s order
form
b) Your order is
due on Sept
2nd via the
Trail’s End
Website.
c) Include PreSale Take
Orders
Order & Pick Up your popcorn
.
a) Pick up your P/T/C popcorn at the warehouse on
Friday, September 19, 2014.
b) You must have vehicle(s) larger enough.
c) Volunteer to sort & you get to take your popcorn first.
Order & Pick Up your popcorn
.
1. Popcorn that is picked up on Friday, September 19,
2014 can be used for the following:
a) Pre-Sales (Take Orders from August through early
September)
b) Show –N- Sells
c) Show –N- Deliver
2. Any popcorn that is not sold before the end of
October, can be used to full fill the Take Orders that
are completed by the end of October.
3. Do anything you can to minimize returns – it can cost
your unit $!
Sell, Sell, Sell
1. In August, call stores and parishes to set up Show –
N- Sell days and times.
2. Have a Unit Popcorn Kick-Off Meeting
3. Have Sign-up Sheets available at the Kick-Off
Meeting
a) designate Opening and Closing Captains for
each sale.
or…
b) Have each scout sell from inventory they
checked out
4. Be sure to set up good lines of communication with
your various parent volunteers.
Document Sales & Track Inventory
1. Document Show –N- Sells
2. Collect Take Orders
3. Re-Collect /Document Show –N- Deliver Sales
Other Important Items
1. Saturday, October 25th is the Show –N- Deliver
product return day. Any extra popcorn not needed
to fill your Unit’s Take Order may be returned for
credit. See Policies and Guidelines. 8:30-11 am at
the Warehouse locations.
2. Monday, October 27th is when the Show & Deliver
Account Settlements are due. Unit Take Orders are
due to the Dan Beard Council via Trail’s End website.
3. Friday, November 14th: Pick up your remaining
popcorn at the warehouse.
4. Monday, December 8th: all popcorn payments are
due to the Dan beard Council.