Track & Field
Meet Manager Notes
Why Use T & F Meet Manager?
The ability to run any Track & Field
Meet from school to International
levels
Transfer information between Meets
with ease
Produce reports in various formatsentries, start lists, programs, results
Setting up the Meet
Once the Program has been loaded this is a fairly
easy procedure
Meet Set Up
Meet Set Up
Preferences
Preferences
Preferences - Seeding
In this sample the yellow just indicates that the
meet is set up for 9 and 10 lanes
Preferences - Reports
Preferences - Reports
Preferences
Reports
Punctuation… Footer if you have a
sponsor… Printer options and # of copies
Preferences – Entry Scoring
Add the number you wish to score points..if you want to limit this
Check out the other options but it is unlikely you will want to change
these for athletics
Regions
Divisions set up in same way
as Regions
Language
Translation of Keywords
Change from US spelling to Australian or
change to whatever you wish – e.g. Men could
be changed to Boys
Also the number of characters you wish to allow
Similarly you can do this for Phrases and Event
Names
Enter Events
Select Add to enter events
Enter Events
Select Add
Enter Events
Make your selections
Multi Age Groups
To combine
ages but
receive results
per age section
select Multi Age
then set up as
shown
Individual Entries – Method 1
Firstly Add Teams – Houses, Schools
etc.
Individual Entries – Method 1
Secondly – Add Individuals – this could be
hundreds or thousands. Do this for 6 students
You will be able to select Team from drop down menu and enter
times if you need to do so for seeding in Entry Mark
Method 2
Hopefully this will make you feel
more like
this
than
this
Importing Names
1. Set up a spreadsheet in Excel
2. Change the date of birth format to US from Aus
3. Copy file to Word
4. Change from table to text
5. Save as Text File
6. It is now ready to import into MM through comma
delimited entries
Set up Spreadsheet
Note : These are not the correct school codes –
used an old file for example
Highlight the date of Birth
Column (not the header)
Change the DOB Format
US Format
Copy Columns A-I to MS Word
Do not copy headers
Open Word & Paste in Word
Select Table
Then select convert to text
Change from Table to Text
Select other and add a semicolon then OK
The result should look like this
Save as a Text File
Save as a Text File
When this box comes up just select OK
Open
Track & Field Meet
Manager Program
Import Athletes to T & F MM
Find the Import File
Hopefully you will get the message
on the right!!!!!
Click Yes to both boxes as they come up one after the other
Go to the Athletes menu and you should see your Athletes have been
imported. Note the change of DOB to AUS format
Entering Athletes in Events
Enter time/distance without stops
e.g. 1754 not 17.54. It will automatically covert it.
Competitors
Numbers Choose how
you would
like this
eg. Team
order start
number
Competitors Numbers
OR
Alphabetically by
Athlete with
higher starting
number
Competitors Numbers
Select OK and
you will receive
a message
similar to this
depending on
your choice
Relays
Make sure you have a relay event in Events
Select
Relays
Highlight
Relay to
add
names
Select
School
double
click- OK
Drag appropriate
names across to
enter them into the
event
(or double click)
You can change
order by dragging
or remove from
event by double
click
Seeding
Track Event
Go to Athletes menu and select
Enter 18 eligible students in
an event
..to help with this use the age filter just enter any
times (remember don’t use full stops)
Seeding
Select the Seeding Menu then select the
event in which you entered students and start
Seeding (top left)
Seeding- Track Event
Seeding- Track Event
Seeding - Field Event
Rather than making another 18
entries here is a way of
copying/moving entries from one
event to another
Copying from one Event to another
Select the 2nd option in this case so the
source event retains the names
Copying from for in this example Event
29 (200m) to 41 (Shot Put)
Copying from Event 29 to 41
Tick the boxes to ensure students
will be copied across
Copying from Event 29 to 41
Once boxes are ticked click save
& the entrants are copied
to 41 but remain in 29
When seeding Field
Select NO to break
points
&
Make sure number of
athletes per flight is
greater than your
entries – if not you
need to go back to
events double click
the event and edit
the number allowed
as below
Seeded Field Event – alphabetical- this choice can be
made when setting up the event- this is easier for
recorders when compiling the result
Scratching Athletes
Go back to any event you have set up – you may decide you only want a timed final so
you are going to remove 9 students Select the event then the Scratch Pad from the menu
click on time to sort Fast to Slow- remove 7 students leaving 2 alternates
You must then re-seed the event
Setting Up Sessions
Go to Events – then select Sessions
Setting Up Sessions
Placing events in Sessions – possibly you may
only want one session or you may want to put
Track in session 1 and Field in session 2 or other
options as suggested in next slide
Select a session then double click events to add them to a session
Setting Up Sessions
You can set up a number of sessions
Generally this a heats/ finals breakdown on
a single day
but each morning and afternoon would be a
a new session over a 2 day carnival
This keeps the data of a reasonable size to
handle without slowing the system right
down.
Records
To set these up go to Events – select Records- choose the folder to
edit the tag then select the record and complete the detail
You can then print the records and also export them to another file
Backing Up
This is used for safety and as a
means of sending data to others
From file select BACK UP not save
Choose where you want to save it
A ZIP FILE is then saved which can
be imported to TF MM
To import it you select RESTORE and
select the option you want
Purge Information
Occasionally you wish to remove some dataparticularly useful when setting up a new year from the previous
year, say CIS Primary 2013 to CIS Primary 2014 Firstly to prevent
losing data from the 2013 in case you wish to refer to it at some later
date Select File and save the 2013 as CIS Primary 2014 . Then select
purge and Remove data selectively ……
Purge Information
Make the
choices as
shown and you
will be left with
the events
and records
already in
place for your
new event
Restore
From File select Restore
This is to
obtain data
from a zip file
that your next
level may send
to you for your
entries – e.g.
CSSA may
send you this
at your school
so you can
enter your
students
To avoid
overwriting
anything
choose option
4 unless you
are certain you
are happy to
copy over a
file
Export
This may be used to send your entries to your Association
Once the export file is created you can email it to whoever
1
2
3
4
Advancers
This is used to forward selected Athletes from
one meet to the next level
Reports
You can produce various information for checking
and running your meet
Administrative – gives you a summary of entries
Events – Event list
Teams – Team list
Athlete Roster
Entries list
Meet Program – after you have entered and
seeded events
You can even print out finish line sheets
(probably best in UK format) and Field events
sheets – Horizontal and vertical jumps
Reports- Saving
Once the report shows choose the way you want to save or print it To
save – for example in Word-select the little envelope paper icon beside the
printer in top left corner
Then scroll to format you
want and save in folder of
your choice down to
select Word
Print Report
Select printer on left – make choices and OK
Maintain the program
Check for updates- choose install updates
which will download and install but often
you get an error using this method so……..
Alternately go to the Hy-Tek site –
http://www.hy-tekltd.com/downloads.html
Select the update and download to your
desktop
From File select install update – you will
receive the following message – choose
No and install from the file on your
desktop
Install update from Desktop
T & F MM Versions
T & F MM Version 4.0 released in 2013
Pro Option allows for Live Results but is
more expensive
Last update 4.0Bn as at 4 August 2014
Contacts for program
SDS Ron Jordan & Helen Wood
Ron – 0408677422
Helen - 0418430762