HR LIAISON NETWORK MEETINGS
Kick-Off Meeting, November 1, 2011
Teaching Academy
MEETING PURPOSE
•
Provide a forum for communication between HR Staff and the HR Liaisons for
continuous improvement in HR programs, services, and best practices for the UCF
community
•
Build partnerships with colleges/departments
MEETING GOALS
•
find out about dates and deadlines for events (performance reviews, benefits open
enrollment, payroll processing, etc.);
•
bring problems or concerns from departments to be discussed with HR staff;
•
share ideas, solutions or obstacles in their positions with other HR liaisons;
•
take back information to their own departments;
•
act as a point person within a department for HR to contact with questions or to relay
information;
•
occasionally attend round table sessions with HR to help generate ideas, address
concerns, and work with other liaisons.
UPCOMING DATES
•
January 17, 2012, 9:00 – 11 a.m., Garden Key Room 221
•
April 10, 2012, 9:00 – 11:00 a.m., Garden Key Room 221
•
July 10, 2012, 2:30 – 4:30 p.m. in the HR Training Room
•
October 30, 2012, 9:00 – 11:00 a.m., Garden Key Room 221
Bridge the Gap
the process of building and
maintaining relationships and
communication between two
parties
Integrity
Make your written and verbal communications direct and honest
Scholarship
Cite your reference when answering questions (e.g., HR
website, Employee Handbook, UCF policy, General Counsel
Ethics Listing, etc.)
Community
Sincerely say “Thank You” whenever possible
Creativity
Share your ideas through available networks, such as the HR
Liaison Network
Excellence
Put it in writing and keep updating procedures and policies
regularly. Set a date to do this on your calendar.
Building Success
YOUR STRATEGIES & SUGGESTIONS
Use one of your index cards for inputting a tip or strategy you
would like to share with your fellow HR Liaisons
LEAVE OF ABSENCE
AND
WORKERS’ COMPENSATION
Deborah Evans, HR Coordinator
deborah.evans@ucf.edu
UCF Human Resources – Leave of Absence & Workers’ Comp
Workers’ Compensation Update
 Senate Bill 2132 required the University to
establish and maintain a Return-To-Work
Program for injured employees effective July
1, 2011.
 HR along with the employee’s department will
determine if an alternative duty assignment is
appropriate and meets business needs.
UCF Human Resources – Leave of Absence & Workers’ Comp
LEAVE OF ABSENCE
RECENT UPDATES
New Military Leave Procedures
Provides useful information to assist Reservist and
Departments on what to do when an employees is
called to military service for either active duty or
training.
Provides Employee and Employer Rights and
Responsibilities.
Military Leave of Absence when absent more than
10 days.
UCF Human Resources – Leave of Absence & Workers’ Comp
Leave of Absence Forms
 Recently Updated all Leave Request Forms and Checklist
•
•
•
•
Medical Leave Request Form
Parental Leave Request Form
Certification of Health Care Provider Form
Intent to Return to Work and Medical Release Form
UCF Human Resources – Leave of Absence & Workers’ Comp
Leave of Absence :
 When an employee is out for more than 10 days for
medical reasons the employee must request a
medical leave even if they have accrued leave.
 Required Forms
•
•
•
Medical Leave Request Form
Certification of Health Care Provider Form .
Medical Release signed by the employee’s doctor is required before we
can allow an employee to return to work.
UCF Human Resources – Leave of Absence & Workers’ Comp
Family Medical Leave Act
(FMLA)
 Entitles an employee up to 12 weeks of job
protected unpaid leave
 For the birth of a child, adoption or foster
care
 Serious Health Condition for the employee,
spouse, son, daughter or parents
 Employee must have been employed for 1
year and worked 1250 hours
UCF Human Resources – Leave of Absence & Workers’ Comp
FMLA DEADLINES
 There are two mandatory federal deadlines required for
employers to meet regarding FMLA Processing:
 1. The “Notice” - 5 days
• FMLA Notification of Eligibility
 2. The “Request” - 5 days
• Approval or Denial of Leave Request
UCF Human Resources – Leave of Absence & Workers’ Comp
SEMINARS
 FMLA Seminar
•
•
(TWO HOUR SEMINAR) FOR SUPERVISORS AND
PROCESSORS
(ONE HOUR SEMINAR FOR MANAGERS)
 Parental Leave Seminar
(December 8, 2011)
UCF Human Resources – Leave of Absence & Workers’ Comp
Recruitment
David Amaro, HR Coordinator
david.amaro@ucf.edu
UCF Human Resources – Leave of Absence & Workers’ Comp
HR LIAISON MEETING
Question?
Why does it sometimes take longer to process certain
hiring packets and not others?
TOP ERRORS ON HIRING PACKETS
1. Updated Application
2. Reference Checks
3. Online Portion of the Hiring Packet Not Submitted
4. Missing College Transcripts
5. Interview Rationales
6. Missing Hiring Documents/Online Forms
7. Applicant Pool Not Diverse
A&P CHECKLIST
USPS CHECKLIST
Benefits
Nancy Gayton, Benefits Manager
Nancy.gayton@ucf.edu
UCF Human Resources – Leave of Absence & Workers’ Comp
Benefits Open Enrollment
The Annual Benefits Open Enrollment begins at 8:00am on
Monday, November 7, 2011
and continues through 6:00pm on
Friday, November 18, 2011
Open Enrollment Information
Employees must make enrollment changes with People First!
• Online at https://peoplefirst.myflorida.com (available 24 hours / 7 days a week)
• Via phone at 1-866-663-4735 (available Mon-Fri 8:00am – 6:00pm)
• Check your password today with People First (expires after 90 days
•See the UCF Benefits Website for more information at www.hr.ucf.edu
What’s New for 2012 Open Enrollment?
• HMO options are changing
• MEDCO will be the Prescription Administrator for
all health plans
• Dental rates are increasing
• Health Savings Accounts (H.S.A.’s) contribution
limits are increasing
• Alta Health & Life is now Cigna Health & Life
HMO Changes:
• United Healthcare (UHC) no longer available in most counties January 1
• Aetna HMO available to Brevard County
• AvMed HMO available to remaining UCF employee counties
Defaults:
• Currently in UHC HMO = Default to AvMed HMO
• Currently in BCBS PPO = Stay in BCBS PPO
*Exception: live and work in two different counties = default to PPO
Medco Prescription Provider
• Applies to all health insurance plan members
• Current plan provisions generally remain the same
• PPO members will still be required to use mail-order for maintenance medications
after 3 retail pharmacy visits
• Existing mail-order customers: Medco will work with your current provider to transfer
eligible prescriptions. Some may require new prescriptions from your doctor.
• Medco’s preferred drug list may vary from your current provider, so copays may differ
• New Medco Prescription ID cards mailed in December
• Questions? Contact Medco at www.medco.com/sofrxplan or 1-877-531-4793
Employee Assistance Program
• Horizon Health is provider (Aetna)
• 3 free sessions per issue with unlimited
issues
• Monthly webinars and instructor-led
workshops
• Horizoncarelink.com User ID and
Password is UCF
Pegasus Perks
• Employee Discount Program
• abenity.com/UCF
• Tuesday email featuring discounts
• Travel, Restaurants, Insurance, and more
Employee
Relations
101
Human Resources Liaison
Michelle Brooks
Assistant Director, Employee Relations
UCF Human Resources – Employee Relations
407-823-2771
Michelle.Brooks@ucf.edu
Performance Appraisals are due by February 15, 2012……..
As we approach the end of this year, please keep in mind performance
appraisals will be due right around the corner as we launch into the new
year. Annual performance appraisals will be due into Human Resources by
February 15, 2012. We encourage and invite all supervisors and
department heads to join us for training. The performance appraisals
training sessions will provide tools, tips, and insight into the university
appraisal process for USPS and A&P employees. This is an excellent
training course for those who are new to completing a review or for those
who need a refresher.
UCF Human Resources – Employee Relations
HR Liaison Network
UCF Human Resources – Leave of Absence & Workers’ Comp