MIS General Training
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Chancellor’s Office (CO) Resources
Chancellor’s Office Website
LBCC PeopleSoft Processing
Questions
Chancellor’s Office (CO) Resources
 What kind of data are collected?
What?
 When are the data collected?
When?
 How are the data used?
How?
 Where to find the data?
Where?
Why?
What?
 Student Data
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What kind of
data are
collected?
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Demographic
Enrollments
Categorical Programs
Matriculation, EOPS, DSPS, CalWORKs
Special Populations
CTE/Perkins
Financial Aid
Assessment
Program Awards (Degrees & Certificates)
 Courses
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Sections, Sessions, Instructional Assignments
 Employee
 College Calendar
The Chancellor’s Office Database
DSPS
Perkins
Fin.
Aid
Emp.
Assign.
EOPS
Matric.
Student
Demographics
(SB)
Special
Population
Emp.
Demo.
CalWORKs
Assess.
Enrollments
(SX)
Calendar
Sessions
Sections
Pgm.
Awds.
Courses
Assignments
1
Data Entered Into System
MIS Dept
College/District
Data Source
3
2
4
District Database
(Local Data Mart
and
Reports)
CCCCO MIS Database
Local Reconciliation Process is Critical to Data Quality
Why?
When?
When are the
data
collected?
Term . . . . 30 days after end of term
Calendar . . . 30 days after end of spring term
Program Award . . . Due September 1st
Financial Aid . . . . . Due October 1st
Assessment . . . . . . Due October 1st
Employee Data . . . Opens November 1st
Due by January 15th
Completeness
Validity
& Accuracy
Data
Quality
Timeliness
Consistency
Why?
How?
How are the
data used?
 Matriculation Justification/Funding
 EOPS /DSPS / CalWORKs
Funding/Justification
 Perkins / CTE
 Perkins IV Core Indicator Reports
 Perkins Allocations
 BOGW Administrative Funding
 Federal Integrated Postsecondary
Education Data System (IPEDS)
Reporting
 CCC Data Mart
 ARCC – Focus on Results:
Accountability Reporting for the
Community Colleges
Why?
How?
Research Questions
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How are the
data used?
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Legislative Analyst Office
Department of Finance
California Postsecondary Education
Commission
California Student Aid Commission
Public Policy Institute
UC/CSU
Legislature – Committees and individual
members
Community College Organizations
Newspapers
Labor Unions
Ad hoc ad infinitum
Recommendations for Administrators
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Familiarize yourself with the Data Element Dictionary
Know the data elements collected for your program
Determine where data resides in your system
Review any new data elements to be reported
Prepare early for required data changes
Collaborate with your IT staff
Coordinate with other departments
Review preliminary reports
Make corrections
Run periodic queries throughout the year
Know the reporting timelines/deadlines
Know your funding formula
AND Communication!
Why?
Where?
Where to find
the data?
 Term Reports
 Annual Headcount Reports
 Annual Review Data
 CCC Data Mart
 Data on Demand
 SSARCC
Chancellor’s Office Website
Main CO Management Information Systems Page:
http://www.cccco.edu/ChancellorsOffice/Divisions/TechResearchInfo/MIS/ta
bid/1275/Default.aspx
Management Information Systems: Data Submission (tab)
Management Information Systems: SRTK (tab)
Management Information Systems: Memos (tab)
Management Information Systems: Presentations (tab)
Management Information Systems: IPEDS (tab)
Management Information Systems:
Data Element Dictionary & Data Submission Timeline
(Right-hand Nav button)
Management Information Systems:
Data Element Dictionary
(Right-hand Nav button)
Management Information Systems:
Data Element Dictionary:
Student Basic Elements
Management Information Systems:
Data Element Dictionary:
Student Basic Elements: SB Domain and Format
Management Information Systems:
Data Element Dictionary:
Student Basic Elements: SB Student Basic Data Elements (All)
Management Information Systems:
Data Element Dictionary:
Student Basic Elements: SB11 Student Education Status
Management Information Systems:
MIS Data Submission Timelines
LBCC PeopleSoft Processing
LBCC PeopleSoft Processing: Menu Structure
LBCC PeopleSoft Processing:
MIS Reporting: Process
LBCC PeopleSoft Processing:
MIS Reporting: Term End Reports
LBCC PeopleSoft Processing:
MIS Reporting: Warehouse
LBCC PeopleSoft Processing:
MIS Reporting: Warehouse: SB
Questions
Happy Holidays