Florida International University
Faculty Activity Reporting – eFAR
Project Organization
Steering Committee
Provost and Academic Deans (DAC)
Functional and Technical Project Management
Tonja Moore (AA)
Carlos Varona (UTS), Eddie Monteiro (UTS)
Carlos Flores (PSHR)
Marta Perez (OPIR)
Project Organization
Implementation Team
 Determine business and reporting requirements
 Determine accreditation specific requirements and
configuration
 Define and configure college structures and process workflows
 Input on system design
 Facilitate faculty input process and primary contact on data
collection/process for college
 Primary liaison/administrator for system in college after
implementation
Project Organization
Implementation Team
College/Unit
Architecture & the Arts
Representative
IT Support
Adam Drisin
Arts & Sciences
Valerie Johnsen/Maricel Cigales
Amir Moatamedi
Business
Ruth Ann McEwen
Rigoberto Fernandez
Education
Engineering
Honors
Kyle Perkins
Norman Monroe
Jose Rodriguez
Hospitality
Randall Upchurch
Journalism and Mass Communications
Allan Richards
Law
Tawia Ansah
Library
Bryan Cooper
Medicine
Claudia Paz
Nursing and Health Sciences
Helen Cornely
Public Health & Social Work
Mark Williams
Academic Affairs
Priscilla Williams
Human Resources
Gail Hansen
Dale Gomez
Project Organization
Faculty Focus Group
 Review system development
 Provide feedback and suggestions as users or Chairs
 Assist in training development/communications
Shekhar Bhansali
Teresa Ponte
David Chatfield
Ranu Jung
Kinsuk Maitra
Bill Pelham
Jamie Sutton
Paul Warren
Kathleen Wilson
Fall 2014
Project Timeline
 Gather data requirements for CV, Annual Assignments, Activity Reports,
Annual Evaluation
 Determine data sources (updated each term)
 PeopleSoft (HR, Campus Solutions, Grants)
 Legacy systems (ie Sedona, other systems?)
 External systems (SciVal, Academic Analytics)
 Committees
 Direct input
 Determine data set definitions for CV input
 Current CV entered into system by mid Dec by faculty or professional service
 If professional service, need current CV in word or pdf format by Nov 1
 Faculty confirm CV information by start of Spring term
Project Timeline
Fall 2014
 Gather data requirements for CV, Annual Assignments, Activity Reports,
Annual Evaluation
 Determine data sources (updated each term)
 PeopleSoft (HR, Campus Solutions, Grants)
 Legacy systems (ie Sedona, other systems?)
 External systems (SciVal, Academic Analytics)
 Committees
 Direct input
 Determine data set definitions for CV input
 Current CV entered into system by mid Dec by faculty or professional service
 If professional service, need current CV in word or pdf format by Nov 1
 Faculty confirm CV information by start of Spring term
Project Timeline
Fall 2014 cont.
 Determine inclusion of data for adjuncts
 Determine workflows
 Testing/review of developed forms/processes/reports
Project Timeline
Spring 2015
 Faculty update Activities for AY 14/15
 Faculty CVs published as web service
 Faculty submit Activity Reports
 Chairs submit Annual Evaluations
 Chairs provide Annual Assignments
 Gather T&P data/process requirements/workflow
 Gather Third year review requirements
 Gather Sustained performance requirements
Project Timeline
Summer/Fall 2015
 Complete T&P, Third Year Review, Sustained Performance configuration
and testing
Spring 2016
 Implement 16/17 T&P Review, Third Year Review and Sustained
Performance Review processes
TBD
Sabbatical
PDL
Faculty Awards
Data Sources - PeopleSoft
Courses Taught - Campus Solutions
 Course Prefix, Number, Title
 Credit hours
 Section
 Day/Time
 Location
 Course level
 Load/Weight
 Primary Instructor PantherID/Name
 Enrollment/Cap
 Instruction Mode
Data Sources - PeopleSoft
Faculty - Human Resources
 Name
 Panther ID
 Title (ie Assistant Professor)
 Email
 Department ID
 Date hired
 Date in current position title
 Employment status (FT/PT, Inactive, Staff)
 Year started
 Tenure status
 Gender
 Ethnicity
 Faculty Rank
Next Steps
 Units collect CV and Faculty confirm system CV
 Collect additional data, forms or accreditation
requirements
 Determine consistent requirements/common CV
 Determine adjunct requirements
 Determine communication plan with faculty for CV
entry
 Establish weekly project meeting time/date to work on
additional Fall 2014 items
Questions?