CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
CIO CONFERENCE PRESENTATION
THE DANA ON MISSION BAY
NOVEMBER 2, 2012
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Top 5 Questions
• How do I get into CIV2?
• What am I supposed to see once there?
• Where do I send my questions?
• District staff and access to CIV2?
• How soon will you approve my proposals?
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Significant Changes in CIV2
• CIO Determination – College Role and Functions
• 10 Proposal Forms to “Action-Driven” Menu
• MIS Data Elements Course Basic (CB) and Program (SP)
Validation Enforced
• Public Search Tool – All Active College Courses and
Program Files Available
CIV2 AND INTEGRATED DATA
Title 5
Chapter 6. Curriculum and Instruction
Title 5
55000.5 Handbook: Monitoring and Review of Approved Courses
and Programs – Program and Course Approval Handbook (PCAH)
TOP Code
Curriculum Inventory
Version 2
MIS Data
Element
Dictionary
Public Search Tool
Data Mart
Reports
http://curriculum.cccco.edu
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
CURRICULUM INVENTORY VERSION 2 - CIV2
THREE ACCESS POINTS
 http://curriculum.cccco.edu
 CCCCO Website: www.cccco.edu/aad
Select Curriculum & Instruction, Select Curriculum
 CCCCO Website: DATAMART
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
www.cccco.edu
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
District Access to College CI
• Requires a unique user name/email account for each
college site – College CIO grants access.
• Multi-College District: CIV2 curriculum records are
mapped to the college account – so a unique user
name/email is required.
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Change: College Roles & Functions
College
CIO
CI Lead
• CCCCO Alias List Subscriber
• Manage CIV2 college-level access
• Ability to conduct all content creation and
submission functions in CIV2
• Ability to create content and validate in CIV2
CI Writer • No ability to submit content to the CCCCO in CIV2
• Read-only access in CIV2
CI Reader
Upon Launch:
-College CIOs will be able to
grant users “College CIO” level
access
Phased Implementation:
-CI Lead and CI Writer
functions will not be available
when CI launches (9/10/12).
Additional technical support will
be provided when the roles
become available.
LANDING PAGE
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
Public Search Tool
Public Search Tool: Filters
College Sign In
DECISION TREE







Step 1 Action Type: New or Amend
Step 2 Proposal Type: Course or Program
Step 3 Credit Status: Credit or Noncredit
Step 4 MIS Data Elements: CB Course and SP Programs
Step 5 Attachments
Step 6 District Board Approved
Step 7 Regional Consortium Approved (CTE program goal
– programs only)
Amend: Action Definitions
(for programs & courses)
• Correction: An action to correct a value previously reported in error.
This action will not issue a new control number.
• Substantial Change: A new program or course based upon this
proposal. This action will initiate a new control number.
• Nonsubstantial Change: An action to change this program or course
that will not initiate a new control number.
• Active to Inactive: An action to make this program or course inactive.
• Inactive to Active: An action to reactive this program or course which
was previously made inactive.
Amend: Action Definitions
Substantial Change vs. Nonsubstantial Change
•
Substantial Change: A new program or course based upon this proposal. This
action will initiate a new control number.
– Course: Change MIS Course Data Elements CB03, CB04, CB06, CB07, CB08, CB09,
CB21, and/or CB22.
– Program: Addition of new certificate, degree, or major/area of emphasis. Top code
change to a different TOP code discipline.
•
Nonsubstantial Change: An action to change this program or course that will
not initiate a new control number.
– Course: Change MIS Course Data Elements CB01, CB02, CB05, CB10, CB11, CB12,
CB13, CB14, CB15, CB19, CB20, CB23, and/or CB24.
– Program: Title change, TOP code change within the same TOP code discipline,
certificate unit change, degree unit change, or the addition/removal courses from an
existing approved program.
Amend: Action Features
• Drop-down menu with auto-fill for items based upon
selected action
– For example, noncredit course selection results in only noncredit
fields for entry (removing credit course related items)
• Locked cells for proposal items that cannot be changed
based upon the action selected
– For example, substantial changes vs. nonsubstantial changes
• Added MIS Data Element identifiers and coding
– CB and SP codes
• Validation process prior to submission
MIS Data Elements
• Course Basic Records
– CB Codes
– 24 Values
• Program Student Award
– SP Codes
– 4 Values
• Validation – Errors shown in red text – Contact Local MIS
The Chancellor’s Office MIS Database
Telling Our Story Using Data
DSPS
Perkins
Fin.
Aid
Emp.
Assign.
EOPS
Matric.
Student
Demographics
(SB)
Special
Population
Emp.
Demo.
CalWORKs
Enrollments
(SX)
Courses
Assignments
Sessions
Sections
Pgm.
Awds.
Assess.
Calendar
Resources - Access
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
New Feature – Resources Link
CALIFORNIA COMMUNITY COLLEGES CHANCELLOR’S OFFICE
New Program or New Course
Fields change based upon selection
Program Award
New Course: Select Credit Status
Sample: Noncredit course selected
CCCCO Review Process
Roles & Functions
CI Reviewer
-Preliminary Review
(Intake)
CI Reviewer
-Secondary Review
(Content Analysis
&Technical Assistance)
CI Administrator
-Final Review
(Approval & Denial)
• CI Reviewers will continue FIFO review process
• Ongoing top priority given to AA-T & AS-T Degrees
Program and Course Approval Handbook
• September 2012 Release – Posted to website
• Comprehensive Curriculum Topics
• Section 4 – change to reflect current practice
• Feedback Requested – submit to curriculum@cccco.edu
Signature Page