CALIFORNIA COMMUNITY COLLEGES
CHANCELLOR’S OFFICE
Sector Navigator RFA
Bidder’s Conference
February 6, 2013
Robin Harrington, Specialist
Workforce and Economic Development Division
California Community Colleges Chancellor’s Office
http://extranet.cccco.edu/Divisions/WorkforceandEconDev/WEDDRFAs.aspx
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Bidder’s Workshop Overview
Format of Bidder’s Conference
● Muting of Participants
● Overview of RFA Instructions, Terms & Conditions
● Questions & Answers
● Clarification Questions:
Abigail Sifrit
asifrit@cccco.edu
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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B. Program Overview
Mission Statement for SB 1402 (Lieu)
Economic and Workforce Development
Program
 Authorized an additional 5 years
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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C. Categories for Which Funding is Available
Funding Package
● Statewide Sector Consolidated Center grant – $172,500
● Statewide Strategic Initiative Hubs – $50,000
● Knowledge Communities & Advisory Committees – $150,000
RFA Identification:
13-151-001 Advanced Manufacturing Sector
13-151-002 Advanced Transportation & Renewables Sector
13-151-003 Energy (Efficiency) & Utilities Sector
13-151-004 Health Sector
13-151-005 Life Sciences/Biotech Sector
13-151-006 Information & Communication Technologies (ICT)/ Digital Media Sector
13-151-007 Global Trade & Logistics Sector
13-151-008 Agriculture, Water, & Environmental Technologies Sector
13-151-009 Retail/Hospitality/Tourism ‘Learn and Earn’ Sector
13-151-010 Small Business Sector
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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D. Eligibility
● Only California Community College districts
are eligible to apply.
● Only those applicants that have a Sector
Navigator identified may apply.
● In order to be eligible for funding an
application must meet a minimum score of
75 points.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Sector Navigator (Key Talent)
●
Only those applicants that have the Sector Navigator identified may
apply.
●
The Chancellor’s Office reserves the right to review and approve the
Sector Navigator selection within the application.
●
At the discretion of the Chancellor’s Office, an interview may be
required with the key talent prior to final selection.
●
The Sector Navigator role is a key talent role for the system and is
expected to be minimally 80% of a position. However, the RFA gives the
flexibility to fund up to a 100%. For this reason no individual can hold
more than one key talent role for the system.
●
The Chancellor’s Office reserves the right to evaluate the Sector
Navigator by using feedback from Quality of Service Measures using a
CCCCO-provided evaluation instrument.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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E. Performance Period
●
July 1, 2013 to June 30, 2014 is the performance period of this
grant.
●
No extensions will be granted for this funding.
●
Application may be renewed for an additional four years
depending upon successful completion of required outcomes and
availability of funding.
●
Year One of the performance period will be considered a time for
setting up accountability structures by the Chancellor’s Office and
grantees.
●
By the end of Year Two, for those grants renewed, the
Chancellor’s Office reserves the right to offer for competitive bid
those grantees at the bottom quartile (25%) of performers.
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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F. RFA Clarification
If any ambiguity, conflict, discrepancy, omission, or other error in
this RFA is discovered, immediately notify the Chancellor’s Office
of the error and request a written modification or clarification of
the document. A clarifying addendum will be given to all parties
who have obtained the RFA, without divulging the source of the
request. Insofar as practical, the Chancellor’s Office will give such
notice to other interested parties, but the Chancellor’s Office shall
not be responsible for failure to do so.
Contact person for these Instructions and/or RFA Specification is:
Abigail Sifrit
(916) 322-4285
asifrit@cccco.edu
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions
●
Follow the format and sequence instructions (in
order to receive the highest possible score).
●
To avoid being disqualified application format
instructions must be followed, all questions
answered, and all data supplied.
●
●
The RFA Specification and Appendix B forms
will be used as tools.
Computer facsimiles of the forms in Appendix B
may be used, but under no circumstance may
the language on these forms be altered. Any
application using altered language on the forms
may be disqualified.
●
Grant applications are scored based on a
maximum of 100 points as indicated on the
table to the right.
●
A minimum averaged score of 75 points must
be obtained within the reading process in order
to be considered for funding.
Need
10
Response to Need
10
Annual Workplan
30
Application Budget Summary/
Application Budget Detail
Project Management
10
Dissemination
Feasibility of the Project
Total Points
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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5
15
100
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G. Application Format & Instructions (Cont.)
All narrative sections of the application must have 1”
margins, single- or double-spaced, and 12 pt. Arial font. All
narratives have a page limit.
●
●
●
●
●
●
●
Face Sheet
Cover Letter
Contact Page
Application Abstract (One page)
Table of Contents
Need (5 pages, 10 points)
Response to Need (12 pages, 10 points)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions (Cont.)
● Workplan (30 points)
► Objectives
► Activities
► Timelines
► Responsible Persons
► Performance Outcomes
► Funding Source
► Metric Number
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions (Cont.)
● Application Budget Summary/
Application Budget Detail Sheet (10 points)
►
Application Budget Detail Sheets
►
Application Budget Summary
►
Indirect Administrative Costs
►
Travel
►
Sector Navigator Fund Allocation
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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G. Application Format & Instructions (Cont.)
● Project Management Plan (7 pages, 20 points)
● Dissemination (1 page, 5 points)
● Overall Feasibility of the Project (15 points)
● Application Procedures
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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H. Rejection of Application
●
●
●
●
●
●
●
●
●
●
Application is not received by 5 p.m. on Monday, March 18, 2013 at sectornavigator@cccco.edu
Application is sent to wrong e-mail address
Application is sent in multiple e-mails
Application has the wrong RFA Grant Number (anywhere in the application)
Application is missing any of the required components:
►
Cover Letter
►
Contact Page
►
Application Abstract
►
Table of Contents
►
Need
►
Response to Need
►
Annual Workplan
►
Application Budget Summary
►
Application Budget Detail Sheets
►
Out-of-State Travel Request (if applicable)
►
Project Management
►
Dissemination
Key Talent (Sector Navigator) has not been determined
Key Talent (Sector Navigator) does not meet 80% time requirement
Narratives exceed maximum page limit
Application Budget Detail or the Budget Summary Sheet exceed the total allocation
Dollar-for-dollar match is not met ($322, 500 minimum) if all funding is requested since the hub allocation
requires no match
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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I. Calendar of Key & Reporting Dates
Key Dates
January 28, 2013
February 6, 2013
March 18, 2013
April 2, 2013
April 17, 2013
July 1, 2013
RFA Revision Released
Sector Navigator Bidder’s Conference
Deadline for Submitting Application
Notification of Intent to Award
Appeal Deadline
Grant Commencement
Reporting Dates
October 25, 2013
January 25, 2014
April 25, 2014
June 30, 2014
July 25, 2014
August 31, 2014
1st Quarter Year-to-Date Expenditure and Progress Report due
2nd Quarter Year-to-Date Expenditure and Progress Report due
3rd Quarter Year-to-Date Expenditure and Progress Report due
and Last day for workplan amendments
Projects Completed
4th Quarter Year-to-Date Expenditure and Progress Report due
2013-2014 Final Performance Reports and Final Report of
Expenditures due
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Request for Applications Specification
RFA Specification
RFA Title: Sector Navigator Package Grant
Funding Source: SB 1402 – Economic and Workforce Development Program
Funding Period: July 1, 2013 through June 30, 2014
Total Funds Available: $372,500
Statewide Sector Consolidated Center grant – $172,500
Statewide Strategic Initiative Hubs – $50,000
Knowledge Communities and Advisory Committees – $150,000
Required Match: $322,500
Number of Awards: 10 (one per industry sector)
● Background
● Need
● Response to Need
● Objectives
● Project Management Plan
● Reporting Requirements
► Year-to-Date Expenditure and Progress Report
► Accountability Reporting
● Reference Materials
● Terms and Conditions
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Appendix A
Legal Terms and Conditions
●
●
Article I, Program-Specific Legal Terms and Conditions
►
Cost and Payments
►
Budget Changes
►
Application Amendment Requests
►
Reporting
Article II, Standard Legal Terms and Conditions
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Appendix B
Application Forms
● Application Checklist Sector Navigator Package
● Contact Page
● Annual Workplan
● Application Budget Summary
● Application Budget Detail Sheet
● Application Budget Detail Sheet - Match
● Application Budget Detail Sheet (Format Example)
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Appendix C
Guidelines, Definitions and Allowable Expenditures
● Determining Allowable Costs
● Permissive Activities
● Matching Costs
● OMB Circular A-110
● Consolidation of Regional Submission
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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Appendix D
Common Metrics and Accountability Measures
● Background
● ARCDC 2.0 Framework
● Measures
California Community Colleges – Chancellor’s Office | 112 Colleges | 72 Districts | 2.6 Million Students
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