New Hire Orientation

Facilitated by:
Eric Brunner, Assistant Vice President, HR Learning &
Joanne Zeas, Director, HR Employment Services
Sharlita Brown, Senior HR Generalist
Sunaina Soares, Senior HR Generalist
Coordinated by: Kimberly Sakil, HR Training Coordinator
New Hire Orientation
10 Reasons to Attend Orientation
10. Your office computer, phone, email were not
fully operational
9. The best free lunch on Temple’s Main
8. See and hear about Temple’s impressive
7. Learn about the University’s past and
present as well as policies, resources,
services, and programs
6. Know how to stay safe at Temple University
New Hire Orientation
10 Reasons to Attend Orientation
Impress people at cocktail parties with
“essential” information about Temple
Become aware of the University's antiharassment training requirement
for all new faculty and staff
Win a fabulous prize
Participate in a program with people
from across the University
You have no choice - it’s required
New Hire Orientation
Conwellian Legacy
Access to Excellence
Research, Education, Service
Introduce yourself to the person next to
• How do you think your new position at
Temple relates to the mission?
New Hire Orientation
Temple Today
• Temple University is the 29th largest university in
the United States
• Temple is a Comprehensive Research University,
which has approximately 40,000 students
• 2013 incoming class represents one of the largest,
most academically distinguished and culturally
diverse classes in Temple history, with students
ranging in age from 16 to 64 and hailing from 53
countries, 43 states and 56 countries on six
• 4,304 full time employees and 1,951 full time
• Temple is the largest provider of professional
education (law, dentistry, medicine, pharmacy, and
podiatric medicine) in PA.
New Hire Orientation
Temple Today
Temple University consists of:
17 schools and colleges, including schools of Law,
Medicine, Pharmacy, Podiatry, and Dentistry, and a
renowned Health Sciences Center
6 architecturally barrier-free Pennsylvania campuses
Main Campus
Health Sciences Campus (HSC)
Temple University Center City (TUCC)
Temple University Ambler (TUA), PA
Podiatric Campus
Temple Harrisburg (TUH)
Temple also has campuses in Tokyo, Japan & Rome, Italy and
educational programs in China, Israel, Greece, Great Britain and
New Hire Orientation
Temple’s 10th President
Dr. Neil Theobald
New Hire Orientation
University Officers
• Hai-Lung Dai, Provost
• Ken Kaiser, Interim CFO and Treasurer
• Larry Kaiser, Senior Executive VP for Health
• James Creedon, Senior VP for Construction,
Facilities and Operations
• George Moore, Sr. VP, University Counsel
• Kenneth Lawrence, Sr. VP Gvt., Community
and Public Affairs
New Hire Orientation
University Officers
• William T. Bergman, Vice President and
Special Assistant to the President
• Timothy O’Rourke, Vice President for
Computer and Financial Services and Chief
Information Officer
• Theresa A. Powell, Ph.D., Vice President for
Student Affairs
• Karen B. Clarke, Vice President for Strategic
Marketing and Communications
New Hire Orientation
Join Temple’s
Sustainability Movement
• Take Temple’s Sustainability Pledge
• Recycle your mixed paper, cardboard, and glass,
plastic and aluminum beverage containers
• Participate in one of Temple’s sustainable
commute options (Wageworks, Zimride, Biking,
Walking, Carshare)
• Conserve energy on campus and at home
• Use a reusable mug and water bottle
For more green tips and information on Temple’s sustainability initiatives,
contact the Office of Sustainability
Coordinator: Kathleen Grady (1-1715) Email:
[email protected]
Email: [email protected]
New Hire Orientation
Resources and Services
Parking -
Pre-Tax Payroll deduction
Public Transportation and Non-Temple
Parking Lot Program
Payroll deduction plan through
Direct Deposit
Travel Information/Policies
New Hire Orientation
PNC Bank Temple’s Workplace
Banking Partner
Free Checking with Direct Deposit
(no minimum balance)
Free first order of checks
Free PNC Visa Check Card
Free Online Banking
Preferred Rates on Loans
Full Service branches on Main Campus
and HSC
New Hire Orientation
Temple University employees who are not Temple
University alumni, are considered "auxiliary members"
of the Temple University Alumni Association (TUAA) and
as such, are eligible for a number of great benefits that
offer group discounts to alumni.
For a complete listing of TUAA benefits please visit:
New Hire Orientation
Faculty and Staff Philanthropy at TU
Did you know…
• Tuition and fees only cover
about 67% of the cost to
educate students, and state
appropriation cannot be used
towards financial aid!
• Private support can be
designated to any area of the
university and goes to work
“I made a donation to Temple for
‘Visionary Voices’. Their voices
need to be heard and I felt this
was an excellent avenue to help
the public understand what
people with disabilities have
been through and what is
needed to continue to support
“I give to Temple because I believe in
the university and appreciate what
Temple has given me. My work
experiences at Temple have made me a
better person, a better leader, and for
that I am very thankful – so giving a
little back is an easy way to show my
Jason Levy, Senior Director of
Student Services
Utilize the payroll deduction
program by completing the form
found in your orientation packet,
or visit:
Carol Csaniz,
Administrative Specialist at
the College of Education
Disabilities Center
New Hire Orientation
Kronos Time & Attendance System
• Kronos is an automated time, attendance and leave management
• All employees that are paid on a bi-weekly schedule will use Kronos.
How will Kronos record my time?
• By punching in and out at a Kronos time clock.
• By punching in and out by use of the Kronos web based employee
• By reporting leave activity to a timekeeper (for employees not
eligible to receive overtime).
Questions? Click on the Kronos link on the HR website.
New Hire Orientation
Campus Recreation
• Independence Blue Cross Center (IBC), 15th
Street and Cecil B. Moore Avenue
• Temple University Fitness(TUF) Broad Street
and Cecil B. Moore Ave., on the second floor of Avenue
• Pearson/McGonigle Hall, Broad Street between
Montgomery and Norris
• HSC Fitness Center, lower level, Student Faculty
• Ambler Fitness Center, Red Barn building
• TASB Building, 2450 W. Hunting Park Avenue, 1st floor
New Hire Orientation
Campus Recreation
• Term Payment Plan
• Valid Temple ID
• $55/semester
• $30 Summer Session
I & II
• $120 annually
• Pay at Bursar’s office
or Campus Recreation
main office
McGonigle Hall, 102
Payroll Deduction Plan
Valid Temple ID
One year term
Complete enrollment
forms at Campus
Recreation main office,
1800 N. Broad Street,
Suite 303
New Hire Orientation
• About Your Employee Manual
• Policies and procedures apply to all faculty and
staff (including student workers, temporary
employees, TA’s & RA’s, and Post Doctoral
• Applicable Collective Bargaining Agreements
(CBA) supersede any inconsistent provision
• Employees are required to learn procedures in
manual and abide by them
• The University may make changes periodically in
the policies
• The official copy of the manual can be found @ and all TU policies are
New Hire Orientation
Do Employees Have to
Join the Union?
– Closed Shops: 835 (20) BUE (10)
• Union membership is a condition of employment
– Agency Fee Shops: 1199c Clerical (50, 51, 5C) 511
(30,33), PASNAP (15,16)
• Employees are not required to become full dues
paying members
• Non dues paying members must pay a fee which
is a large percentage of the annual dues
• Agency fee members (employees who do not
pay full dues) do not have the right to vote
New Hire Orientation
Do Employees Have to
Join the Union?
Open Shops: TAUP (60,65, 67,68), AFSCME (45-49),
Law Professors & 1199c -PTEA (95, 96, 9C), 835A
• Employees may choose whether or not to pay
• No fee assessed to non dues paying members,
but positions are still covered by the provisions
of the CBA
• TAUP & TUGSA CBAs allow for the collection of
an agency fee if membership reaches a certain
New Hire Orientation
Paying Dues
• Once a membership card is signed, it will be submitted
to Payroll Management and dues are automatically
deducted from your pay.
• Dues vary by union - flat rate or 1.4 -3.12% of salary
• In most cases, union membership withdrawal is
permitted ONLY within the 15 day period prior to the
expiration of the contract.
• TAUP CBA allows for an annual withdrawal period
within the first 15 days of October.
• Whether or not you choose to be a dues paying
member, all of the contract provisions apply, including
pay increases and benefits.
For additional questions, please contact Labor Relations at 215-926-2290
New Hire Orientation
12.1 Expectations for Work
Related Behavior
• All employees must conform to certain basic standards of
• Abide by all University and departmental policies and
• Meet established expectations of job performance;
• Comply with attendance policies;
• Respect personal and property rights
• Observe all safety policies, regulations & procedures;
• Maintain a courteous and professional demeanor; and
Rules of Conduct is a guide that outlines violations
of expected work related behavior
New Hire Orientation
Employee Manual:
Your Responsibilities
• Read it
• Understand provisions that apply to you
and your position
• Review annually and when changes occur
– All manual/policy changes are documented on HR
• Refer to HR website for the official copy
of the manual
• Call HR with any questions
New Hire Orientation
11.0 University & Employment Standards
• 11.3 Disability – Reasonable Accommodation
– TU must engage in an interactive process if
employee asks for a reasonable accommodation
– To discuss reasonable accommodation requests,
please contact Employee Relations at 215-9262290
• 11.15 HIV/Aids Non-Discrimination
• 11.7 Conflict of Interest – Faculty
– Must avoid any conflict or appearance of conflict
in dealing with organizations or individuals having
business relationships with the University.
– Disclosure to chair and/or Dean
New Hire Orientation
11.0 University & Employment Standards
• 11.5 Conflict of Interest – Employees
– Disclosure to supervisor/manager of any
potential conflict of interest
– Whistleblowers protected from retaliation
– Gifts and Conflict of Interest
– Disclose gifts > $50 (lunches, concerts, gift
certificates, sporting events)
– Special limitation on sponsorships of dept.
programs – prohibited if dept/unit has decision
making authority over vendor
selection/business relationship
– See University policy on Gifts and Conflict of
Interest at
New Hire Orientation
11.0 University & Employment Standards
• 11.8 Drug Free Workplace
• 11.9 Drug & Alcohol Abuse
• 11.10 Drug & Alcohol Testing
– Pre-employment
– Reasonable suspicion/after an accident
• 11.11 Gambling in the Workplace
• 11.12 Political Activities
– May not use position or university connection in any way.
– If elected, duties cannot interfere with work
• 11.14 Safety
– Employees must follow all safety regulations promulgated
by Environmental Health & Radiation Safety (EHRS)
– Employees responsible for reviewing EHRS website
New Hire Orientation
12.0 Employment Conduct
• 12.2 Weapons on Campus
– Prohibited except for Temple
Police/Campus Safety
• 12.3 Violence in the Workplace
– Threatening or violent behavior toward
anyone is prohibited
– Physical, written, oral, expressions,
behavior, email, telephone, stalking
– Reporting of such behavior is required
New Hire Orientation
You can be Temple’s Safety Net
– Please be vigilant about warning signs of
problematic behavior exhibited by students,
faculty or staff.
– Civility on Campus– a practical guide and stepby-step process for dealing with incivility on
campus or in the classroom. (CARE Team, p. 7)
– Referral Guide for Faculty & Staff
New Hire Orientation
11.0 University & Employment Standards
• 11.6 Conflict of Interest -Employment of
Relatives (“Nepotism”) and Consensual Romantic
– Prohibited within reporting relationships –
nepotism and voluntary relationships
– Including relationships between
administrators and students where reporting
relationship exists
Faculty and Student Relationships
– Including academic advisors
– prohibited
New Hire Orientation
12.0 Employment Conduct
• 12.5 Confidential Information
– Everyone must obey the law and abide
by policy
– Every Temple employee must sign a
Confidentiality Form
– Failure to sign/abide – termination
• Specific guidelines for compliance with policies and law:
New Hire Orientation
Temple’s Social Security Number
Usage Policy, 11.16
•Only to be used when required by law or practical necessity
in order to conduct university business.
•Access and usage must be approved by the Provost or
cognizant vice president, and VP for CIS
•Forms must be revised to omit SSN where possible.
•Must be stored securely and encrypted on systems using
methods approved by Office of Information Security.
•Not to appear visually on computer screens or reports
unless approved.
•TUIDs are not confidential.
Any questions contact Leonard Nelson, University Privacy
Officer at [email protected]
New Hire Orientation
12.0 Employment Conduct
• 12.6 Workplace Surveillance and Searches
– Employees on notice that Temple may
for search for safety related concerns or
investigations of misconduct
• 12.7 Use of Communication Systems
– For lawful TU purposes only
– TU has right to investigate concerns
regarding unlawful use
New Hire Orientation
12.0 Employment Conduct
• 12.8 Monitoring and/or Recording of Telephone
– For business purposes
– Employees will be notified if department
– Employees must consent
• 12.9 Voicemail and E-mail
– Notice to employees that Temple has right to
review for business purposes including
investigation of inappropriate use.
New Hire Orientation
12.0 Employment Conduct
• 12.12 Outside Activities or Employment
– Consulting
– Approval needed for administrators and
– Faculty – up to 1 day per week
• 12.13 Smoking in the Workplace –
Prohibited 25 ft from any entrance
• 12.14 Solicitations and distribution of
New Hire Orientation
12.0 Employment Conduct
• 12.15 Emergency Closings
– If classes are canceled, all admin/staff
expected to report
– If Temple is open and an employee does
not come to work – vacation/personal
time must be used unless CBA states
– Employee is responsible for checking
status of Temple
– TU Alert notification registration
New Hire Orientation
12.0 Employment Conduct
• 12.15 Emergency Closings, continued
– Policy pertains to closure of University
for extreme conditions
– Does not pertain to cancellation of
– All staff in designated “essential areas”
must report in a closure
New Hire Orientation
Minor Visitors on Campus Policy
• Temple University welcomes the presence of minors who
come to the University for limited periods of time to visit
the University and to participate in programs and
activities on campus.
• Temple University has an obligation to its students,
faculty, staff, and visitors, including minors, to conduct its
operations and maintain its facilities in a reasonably safe
manner consistent with its mission.
• New policy defines roles related to activities that could
include minors on campus
• Outlines process for proposing a program and
information that must be provided to Risk Management
prior to program implementation
New Hire Orientation
Tom Johnston
Director, HR
Oluratimi (Tim) Oyekanmi
Senior Tech Support Specialist
New Hire Orientation
What is Workers
A state mandated law called “The Act”
which defines the liability of an employer
to pay medical and indemnity (wages)
benefits for work related injuries.
New Hire Orientation
Elements of Workers
100% Employer Sponsored
No-Fault System
Employee’s sole remedy is WC
Rates are locked in on the day of
• Fringe benefits continue for 6
• Seniority continues for 1 year
New Hire Orientation
Employee Rights &
• To notify your supervisor when you are injured
even if you do not require medical treatment
• To proper medical care - treat with the posted
panel of physicians for 90 days
• Switch medical providers
• Second opinion for surgical procedures
• Notify your supervisor/employer of any changes
in your medical or employment status.
• Fraud provisions for non-compliance
New Hire Orientation
Slips, Trips, and Falls
in the Office
• Are the number one (1) cause of office
injuries – 50% on average
• Nationally, 10% of all injuries are slips
trips and falls
New Hire Orientation
Common Causes of Slips, Trips,
and Falls & How to Prevent
Obstructed views/carrying objects
Lighting – lack of/change in
Clutter/obstructions left in pathways
Improper footwear
Steps – poor lighting – not using
• Running/rushing
New Hire Orientation
Common Causes of Slips,
Trips, and Falls & How to
Prevent Them
Surfaces – uneven, wet, slippery
Distractions – talking on cell phones,
reading text messages and
listening to iPods
Falls from ladders, stools, desks,
chairs and other objects.
Trips over open desk drawers and file
cabinet drawers
New Hire Orientation
Prevention of Other
Workplace Injuries
• Ergonomics and Posture
• Awareness of Work Environment
• Be considerate to your back
New Hire Orientation
Other Workers
Compensation Issues
• Student workers and volunteers are
covered while performing work-related
• Employees exposed to bloodborne
pathogens must follow the Hep B
New Hire Orientation
Important Contact
To report any and all unsafe conditions,
safety related problems, or to give safety
related tips or suggestions send an email to:
[email protected]
For Workers’ Compensation questions or
claims, contact the Workers’ Compensation
department @ 215.926.2286 or 7-2286 or:
[email protected]
New Hire Orientation
Family & Medical Act (FMLA)
• Federal Law which provides up to 12
weeks of unpaid leave (26 weeks to
care for wounded military personnel).
• FMLA grants employment and benefit
protection for associated absences.
• Employers may require utilization of paid
leave programs concurrently with
New Hire Orientation
FMLA Eligibility
• Worked 1,250 hours
in the past 12 months
• 1 Year of service in
the past 7 years
New Hire Orientation
FMLA Leaves may be
granted to care for…
• Spouse
• Domestic Partner (if certified
under the University’s
domestic partnership policy)
• Son or daughter
• Parent
May be used continuously
and intermittently
New Hire Orientation
Serious Health Conditions
Covered under FMLA
1. Pregnancy, care of a newborn,
or placement of an adopted or
foster child.
2. In-patient care – overnight stay in a
hospital, hospice or residential medical
care facility.
3. Absence plus treatment – Incapacity
of more than 3 consecutive calendar days
that involves 2 treatments or 1 treatment
resulting in a “regiment of continuing
New Hire Orientation
Serious Health Conditions
Covered under FMLA
4. Chronic conditions – Those that require
periodic visits, continue over extended
periods or cause episodic incapacity (e.g.
asthma, diabetes, epilepsy.
5. Permanent/long-term conditions –
Those where treatment may not be
effective but an individual needs medical
supervision (e.g. Alzheimer’s, stroke,
terminal stages of a disease).
6. Multiple treatments for non-chronic
conditions – (e.g. cancer, arthritis,
kidney disease).
New Hire Orientation
University Leaves
of Absence
• Medical
• Personal
• Military
New Hire Orientation
Leave Questions
Phone: 215-926-2282
Email: [email protected]
New Hire Orientation
Campus Safety Services
Donna Gray, Project Coordinator
New Hire Orientation
Federal law mandated by the US Department of Education.
Colleges and universities must inform parents, students and
employees about campus security and crimes on and around the
Clery reportable incidents include criminal offenses, hate crimes,
drug, alcohol and weapons violations.
ASFSR will be released annually by October 1st.
View our daily crime log at
Campus Security Authority (CSA) are employees who have specific
responsibilities for students and campus activities.”
Responsibilities of CSAs include:
• reporting incidents for inclusion in ASFSR
• contacting Temple Police: 215-204-1234
New Hire Orientation
University Sexual Assault Policy
Policy # 04.82.02, August 2013 Revision
Student Conduct Code
violation #4 - Violation of the University Policy on Sexual Assault
(a) Any intentional, unconsented touching, or threat or attempt
(b) Unwanted, inappropriate disrobing of another person or
purposeful exposure of one's genitals to another without the
other's consent.
(c) Forcing, or attempting to force, any other person to engage
in sexual activity of any kind without her or his consent.
Tips for talking with a student who experienced an incident:
Believe the story
Follow protocols
Escort to the referral source
Offer support
New Hire Orientation
Interpersonal Violence Includes:
•Domestic Abuse: crimes of violence committed by a current or former
spouse of the victim, a person who shares a child with the victim, or a
person cohabiting with the victim as a spouse or similar situation.
•Dating Violence: violence committed by a person who is or has been in a
romantic or intimate relationship with the victim.
•Stalking:engaging in a course of conduct directed at a specific person that
would case a reasonable person to (1) fear for his or her safety or the
safety of others or (2) suffer substantial emotional distress.
•Sexual Assault: a forcible or non-forcible sex offense.
New Hire Orientation
Responding to Reports
•If a student reports an incident of interpersonal violence to you:
•Encourage the student to contact Campus Safety Services with you, assist as
•Contact Campus Safety with all available information (specifically date, time,
location, and type of incident)
•Inform the student of the importance to preserve evidence in the immediate aftermath
of an incident. If possible, ask them to not shower or launder clothing until they have
been checked out at the hospital and/or Campus Safety Services, as that may aid in the
•Counseling and support is available for free for any Temple student through Tuttleman
Counseling Services, Wellness Resource Center, Student Health Services, and Campus
Safety Services.
•Work with other Temple departments to assist in facilitating any necessary changes in
academic and living situations whenever reasonably possible.
•Inform student that, while you must report the incident to Campus Safety, reports are
managed confidentially.
New Hire Orientation
You Have a Right to Know
New Hire Orientation
Fast facts about the
Institutional Review Board (IRB)
• Human subjects research does not require
interaction with humans, but can be merely data
• The research must not begin until you receive the
IRB approval letter.
• The determination of a study’s exemption is made by
the IRB, not the investigator.
• All changes to a research study must be approved by
the IRB before implementation.
New Hire Orientation
Fire Marshal’s Office
• Inspects all buildings
• Conducts fire drills
• Provides fire and occupational site- specific
safety training
• Annually certifies of all fixed fire protection
In event of fire, call 215-204-1234 or 1-1234
New Hire Orientation
Welcome to Computer Services
New Hire Orientation
10.0 Your Career at
Temple University
• 9.6 Performance Development System (PDS)
-Non-faculty administration and staff who
work 20 hours or more
-Both Union and non-union positions
- All new employees’ PDPs should be started
during the first month of their
introductory/probationary period.
•Please review the PDS Tutorial or register for
Speak Up: Taking an Active Role in Your PDP
New Hire Orientation
What is Performance
Development at Temple?
• An on-going structured process for communicating
about performance and helping people achieve
excellence in their jobs
• Designed to be more than the traditional, annual,
end-of-the- year performance appraisal/evaluation
• Supervisors and employees are encouraged to
actively engage in performance management
throughout the year
• Process involves goal setting, development
planning, feedback, coaching, and evaluation
New Hire Orientation
Performance Development System
End of FY
New Hire Orientation
Valuing Diversity &
Preventing Harassment at
Temple University
New Hire Orientation
Definition of
Organizational Diversity
The combinations of ways in which each of
us is…
like all others,
like some others,
and like no other.
Source: Kluckhohn and Murray
New Hire Orientation
Dimensions of Diversity
Sexual or Gender
• Disability
• Social Style/
• Ethnicity/Nationality
• Class/Socioeconomic
• Appearance
• Educational
• Work Experiences
• Language Differences
• Religion/Spirituality
• …and many more
New Hire Orientation
New Hire Orientation
Policy on Preventing and
Addressing Discrimination and
• The University is committed to providing a
workplace and educational environment,
programs, and activities, free of unlawful
discrimination and harassment. This policy
does not allow curtailment or censorship
of constitutionally protected expression.
Policy Number: 04.81.11
New Hire Orientation
13.1 Non Discrimination Policy
“Temple University is committed to a policy of equal
opportunity for all in every aspect of its operations.”
- In employment, any program or activity offered
or sponsored by the University
- Discrimination is unlawful on the basis of:
Sexual orientation
National Origin or Ancestry
Marital status
Veteran status or
Gender Identity
Genetic Information
New Hire Orientation
13.2 Anti-Harassment, Including
Sexual Harassment
• Temple University is committed to creating and
maintaining an academic and work environment
free of all forms of harassment.
• Harassment is a form of discrimination and is
based on the same protected classes as Temple’s
non-discrimination statement.
New Hire Orientation
Managers and Supervisors are
responsible for…
• Knowing , understanding, explaining and
enforcing this policy;
• Being receptive to concerns and complaints
• Taking appropriate action (including
consultation with EOC and/or EO
• Following up with a complainant
New Hire Orientation
Online Anti-Harassment Training
• Online training required within the first
month of employment and periodically as
determined by the President
• TUID used to login
• Look for an email from
[email protected] that includes link
to training
New Hire Orientation
Office of Equal Opportunity
Sullivan Hall, 200M
1330 West Berks Mall
Philadelphia, PA 19122
Phone 215.204.8890
Fax 215.204.8897
Sandra Foehl, Director
Tracey Hamilton, Assistant Director
New Hire Orientation
Temple Systems
TUportal – a single sign-on to…
Self Service Banner
Organizational Hierarchy
Performance Development System
Human Resources
Learning & Development Course Registration
Office of the Provost
New Hire Orientation
Offices to Contact for:
Office of Equal Opportunity & Compliance
Employee misconduct/Union issues/Inappropriate supervisor conduct
Human Resources
Faculty misconduct/Conflict of interest/Academic fraud
Provost’s Office
Student academic misconduct
Student Affairs
Criminal activity/Threats of risk
Campus Safety Services
Misuse of university computer and network systems
VP Computer Services
Data privacy issue
Information security and privacy officer
New Hire Orientation
Please Complete
Workers’ Comp. Form – retain pink copy
Confidentiality Form
Receipt of Employee Manual and Rules of
Thank you for your future contributions to
New Hire Orientation
It’s Break Time
New Hire Orientation
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