Effective Meetings - Grant and Research Development

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Region VI/VII Spring Meeting 2010
EFFECTIVE MEETINGS:
Producing Results
Rosemary Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
Christine Pacheco
Sr. Contract & Grant Administrator
University of New Mexico
School of Medicine

YouTube - Meaningless Meetings

Develop a purpose

Determine attendance

Conduct the meeting

Follow up with action items

Monitor action items
Conduct a good meeting?

What is the purpose of the meeting?

What outcomes are needed?

Is the meeting really necessary?

What key points should be addressed?

Are supporting documents needed?

Identify meeting place and time.
Create Your Roadmap - Agenda

Invite key players

Attendees should contribute

Prior to meeting:
◦ Notify attendees of purpose and desired
outcomes
◦ Set expectations with presenters
◦ Identify the note taker
Attendees – Who to Invite?

Start (and end) on time

Welcome and introduce participants

Ground rules

Review agenda and set priorities

Encourage discussion/feedback

Minutes will include results and action items only

Saturday Night Live - Meeting
Conducting the Meeting



Stay on topic and place other items in a
“parking lot”
Reach consensus and reiterate issues
Outline action items
◦ Deadlines and lead person

Debrief meeting
◦ Next meeting and topics?
◦ Meeting evaluation

Thank all participants and volunteers
Conducting the Meeting Continued

Distribute Meeting Minutes
◦ Within 2-3 days
◦ Include action items assignments

Follow up on Action Items
◦ Recognize timely progress
◦ Unfinished business

Meeting Evaluation
◦ Periodic review
Follow Up Items

California State University Fullerton, Dean of Students Office, “Running an Effective
Meeting”, 2008.

American Management Association International, “How to Identify Your Organization’s
Training Needs”, Chapter 12, p. 191-202, 2008.

Nonprofit World, “How to Be a Good Facilitator”, p. 26, Society for Nonprofit Organization,
Volume 26, Number 6.

“Effective Meeting Checklist”, Association Works, http://www.associationworks.com.

Leading Effective Meetings, “Meeting Leader Checklist”, ©1998 QuicKnowledge, Inc.

Board Meeting Evaluation Tools, Leadership Team Services, “Meeting Evaluation 1-4”,
©2007 Texas Association of School Boards.

CubeNews Video – Meaningless Meetings, http://www.youtube.com/watch?v=7cLa-9i4kQs

Saturday Night Live Video – Meetings, http://www.youtube.com/watch?v=32WjO7IiHpI

Internal Medicine – Office of Research, http://hsc.unm.edu/som/medicine/research/
References
Rosemary
Madnick
Assistant VP, Research Administration
Los Angeles Biomedical Research Institute
Research Administration Office
301-222-3621
[email protected]
http://www.labiomed.org
Christine
Pacheco
Sr. Contract & Grant Administrator
UNM Department of Internal Medicine
Office of Research
505-272-6330
[email protected]
http://hsc.unm.edu/som/medicine/research/
Thank you!
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