Economic Disadvantage Code
Reporting Guidance for 2014-15
Region One Education Service Center
October 16, 2014
©2014 Region One Education Service Center
Background
To Administrator Addressed - Sept 2, 2014
Implementation of the Community Eligibility
Program (CEP) by the Texas Department of
Agriculture(TDA) Child Nutrition Program (CNP)
has prompted TEA to:
• Restate the PEIMS reporting requirements
for economically disadvantaged students
©2014 Region One Education Service Center
Community Eligibility Provision - CEP
Identified Student Percentage (ISP)
Identified Student % =
# of Identified students
Total # of enrolled students with
access to NSLP/SBP
X 100
Identified Student/Direct Certified
Any student certified without an application and therefore not subject to
verification
©2014 Region One Education Service Center
Child Nutrition Funding
CEP
Provision 2
No Lunch
Applications
No Lunch
Applications
Identified Student
Percentage x 1.6 =
CEP% Free
Base Year % of Free
& Reduced
Example –
Example –
La Villa 62.5 X 1.6 =
100% paid at Free
rate
La Villa 88.74%
Paid at Free &
Reduce Rate
©2014 Region One Education Service Center
School Districts CEP% Vs Current %
 School Districts List
©2014 Region One Education Service Center
State Compensatory Enrollment (SCE)
CEP
SCE – Enrollment
Best 6 Months Average for
Prior Year
Provision 2
SCE - Enrollment
Best 6 Months Average for
Prior Year
(Free) Participation
Free & Reduced
Participation
SCE Funding
Provision 2 SCE
Basic Allotment x .2 =
Approx 1,075 x SCE
enrollment
Base Year SCE/Base Year
ADA * Prior Year ADA
Greater of SCE Enrollment
or Provision 2 SCE
SCE Funding
Basic Allotment x .2 =
Approx 1,075 x SCE
enrollment
©2014 Region One Education Service Center
E-Rate
CEP
Identified
Student
Percentage x 1.6
= CEP% Free
Provision 2
Base Year % of
Free & Reduced
Income Survey
New Students
Only
©2014 Region One Education Service Center
PEIMS - Economic Disadvantage (ED)
Identification
CEP
Students in Direct
Certified (DC) List
Provision 2
Base Year % of Free &
Reduced
code as 01 - ED
Second & Subsequent
year rollover
Income survey for
students not on DC
List
Income Survey
New Students Only
Annually
©2014 Region One Education Service Center
Background
To Administrator Addressed - Sept 2, 2014
•
LEA must determine the economic
disadvantaged status of each student upon
enrollment
• Guideline necessary to meet a number of
state legislative requirements including:
•
Student eligibility for prekindergarten
programs and
•
Evaluation of student group performance
for state accountability purposes
©2014 Region One Education Service Center
13-14 Economic Disadvantaged Data
for LEAs under CEP
LEA
DONNA IND SCH DIST
EXCELLENCE IN LEADERSHIP ACADEMY
HARLINGEN CISD
LA VILLA ISD
LAREDO ISD
LASARA ISD
LYFORD CISD
MCALLEN ISD
MERCEDES ISD
MONTE ALTO ISD
PHARR-SAN JUAN-ALAMO ISD
POINT ISABEL ISD
PROGRESO I.S.D.
RAYMONDVILLE ISD
RIO GRANDE CITY CISD
RIO HONDO ISD
ROMA ISD
SAN BENITO ISD
SAN PERLITA ISD
SANTA MARIA ISD
SANTA ROSA ISD
UNITED ISD
WEBB CISD
WESLACO I.S.D.
ZAPATA COUNTY ISD
Fall Snapshot
% Free
% Reduced
% Other
10/25/2013 Total PEIMS Code PEIMS Code PEIMS Code Total Economic
Enrolled
01
02
99
Disadvantaged %
15,376
4.5%
0.4%
92.3%
97.2%
133
71.4%
12.8%
0.0%
84.2%
18,568
72.4%
6.0%
0.0%
78.5%
637
51.0%
4.1%
36.4%
91.5%
24,955
0.0%
0.0%
97.7%
97.7%
488
2.7%
0.2%
82.2%
85.0%
1,587
0.0%
0.0%
84.5%
84.5%
25,217
0.0%
0.0%
67.2%
67.2%
5,761
0.0%
0.0%
94.5%
94.5%
1,023
0.0%
0.0%
92.8%
92.8%
31,997
0.0%
0.0%
89.1%
89.1%
2,650
3.9%
0.3%
85.1%
89.3%
2,134
83.8%
2.8%
12.9%
99.5%
2,155
0.7%
0.0%
92.3%
93.0%
10,910
21.7%
0.6%
74.0%
96.3%
2,169
0.6%
0.0%
85.5%
86.1%
6,490
15.4%
2.9%
72.9%
91.2%
11,028
0.0%
0.0%
82.9%
83.0%
276
27.5%
4.7%
36.6%
68.8%
727
49.2%
7.4%
39.3%
96.0%
1,176
0.0%
0.2%
96.0%
96.2%
43,575
66.2%
7.2%
0.0%
73.3%
334
59.6%
5.4%
0.0%
65.0%
17,731
0.4%
0.0%
85.2%
85.6%
3,621
51.8%
4.9%
22.6%
79.3%
©2014 Region One Education Service Center
13-14 Economic Disadvantaged Data
for Provision 2 and NSLP LEAs
LEA
BROWNSVILLE ISD
EDCOUCH-ELSA ISD
EDINBURG CISD
GATEWAY ACADEMY
HIDALGO ISD
IGNITE PUBLIC SCHOOLS
JIM HOGG CO I.S.D.
LA FERIA I.S.D.
LA JOYA I.S.D.
LOS FRESNOS CISD
MID-VALLEY ACADEMY
MISSION C.I.S.D.
SOUTH TEXAS EDU. TECHNOLOGY
VALLEY VIEW I.S.D.
IDEA ACADEMY
SAN ISIDRO I.S.D.
SHARYLAND ISD
SOUTH TEXAS ISD
VANGUARD ACADEMY CHARTER
Fall Snapshot % Free % Reduced % Other
10/25/2013 PEIMS
PEIMS
PEIMS Total Economic
Total Enrolled Code 01 Code 02 Code 99 Disadvantaged % NSLP Provision 2
49,370
5,197
34,104
413
3,246
1,063
1,098
3,615
29,711
10,531
411
15,372
1,065
4,622
15,535
258
10,273
3,353
2,112
0.2%
0.0%
0.0%
90.3%
0.0%
83.3%
38.0%
3.1%
3.1%
0.2%
85.2%
0.0%
65.0%
0.0%
73.9%
80.6%
50.9%
49.2%
69.4%
0.0%
0.0%
0.0%
4.1%
0.0%
5.8%
14.7%
0.5%
1.4%
0.0%
6.1%
0.0%
13.4%
0.0%
12.7%
4.7%
8.2%
11.2%
13.2%
95.9%
99.2%
85.1%
0.0%
89.9%
0.2%
27.0%
77.5%
90.4%
75.5%
0.0%
83.9%
3.3%
92.4%
0.0%
0.0%
0.0%
0.0%
0.0%
96.1%
99.2%
85.1%
94.4%
89.9%
89.4%
79.6%
81.1%
94.9%
75.7%
91.2%
83.9%
81.7%
92.4%
86.5%
85.3%
59.2%
60.5%
82.5%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
©2014 Region One Education Service Center
PEIMS Economic Disadvantage Codes
00 Not identified as Economically Disadvantaged
01 Eligible for free lunch based on an approved
NSLP application or direct certification (DC) list
02 Eligible for reduced-price meals based on an
approved NSLP application
©2014 Region One Education Service Center
PEIMS Economic Disadvantage Codes
– Cont.
99 Economically disadvantaged through a means other
than an official NSLP application or direct
certification under the NSLP. Including:
• Use of locally developed income survey
• Temporary Assistance for Needy Families
(TANF)
• Supplemental Nutrition Assistance Program
(SNAP)
©2014 Region One Education Service Center
Guidelines
©2014 Region One Education Service Center
NSLP Provision 2 Program
•
•
LEAs in second or subsequent year of operation
under P2 may use student’s base year eligibility
data for students still in the district
Use income survey to qualify new students
enrolled as economic disadvantaged
©2014 Region One Education Service Center
If an LEA was Provision 2 or Traditional
and is now CEP
1. All Economic Disadvantaged codes must be
updated at the beginning of the school year –
an LEA cannot rollover prior year economic
disadvantage codes to the current year
2. All students on the Direct Certification (DC)
listing are coded as “01”
©2014 Region One Education Service Center
If an LEA was Provision 2 or Traditional
and is now CEP – cont.
3. All Students NOT on DC list must be surveyed:
• Students not on DC list who qualify as
economic disadvantaged, as per income
survey are coded “99”
• Students not on DC list who do not qualify as
per income survey are coded “00”
• Students not on DC list who do not fill out
income survey are coded “00”
©2014 Region One Education Service Center
If an LEA was Provision 2 or Traditional
and is now CEP – cont.
4. Under CEP, an LEA can never roll the economic
disadvantaged data over to the following year
• Every year, the DC list can be used to code
students as “01”
• Every year, a new income survey must be
gathered for any student not on the DC list
©2014 Region One Education Service Center
Additional PEIMS Coding Guidance
• Can a Provision 2 LEA use DC list for students new to
the district? Yes - Use code “01” for these students
• Once students are coded as “01” from DC list, they
should remain “01” for the rest of the school year
• LEAs can use the monthly DC list to code new
enrollees at any point during the year
• Income Survey can be used to code siblings in the
household
©2014 Region One Education Service Center
Documentation
NOTE: Each student must have documentation
on file reflecting the economic disadvantaged
code reported in the PEIMS file
For the 2014-2015 school year: Deadline for
gathering the income surveys has been
extended until Fall Resubmission (Jan. 2015)
The coding can be retro-active to student’s
enrollment date
©2014 Region One Education Service Center
Pearson Pre-code File
NOTE: If you are generating a Pearson
(STAAR) pre-code file, LEAs must have this
data entered by the date the file is generated
or you will have to hand bubble the
corrections on the answer sheet
LEAs can opt to use TEA’s file generated in
December/January (Fall Snapshot data only)
©2014 Region One Education Service Center
Stats of Sample District
• DC list is approximately 60% of enrollment total
• 50% of enrollment matched the DC list
Issues: DC list is from last year (July 2014)
Social Security number mismatches
Students with State ids
DC list includes seniors who graduated May 2014
DC list does not include many PK
©2014 Region One Education Service Center
2014 Index 3: Closing Performance Gaps
Number of Economically Disadvantaged Sample District
Subject
2014
2015
Reading
5,692
3,319
Math
4,615
2,806
Writing
1,314
805
Science
1,993
1,196
Social Studies
1,188
736
Key Considerations for Index 3
How well do you serve economically disadvantaged students?
Will index 3 be evaluated at or below the 5th percentile of campus performance?
How close was each campus to the index score in 2014?
Will the decrease in number of economically disadvantaged students change our
campus comparable groups?
Region One ESC Assistance
• Matching DC list to Student Information System
data for TxEIS and iTCCS LEAs
• Provide Assistance Tool to use in determining a
student’s economic disadvantaged code
©2014 Region One Education Service Center
Questions
• Mary Treviño-Cortez – Project Manager
956-984-6096 email: mtrevino@esc1.net
• Dolores Castillo
956-984-6075 email: mdcastillo@esc1.net
• Belia Granado
956-984-6090 email: bgranado@esc1.net
©2014 Region One Education Service Center