Web Focus Reporting
Gale Helms
UNC Charlotte
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
2
UNC Charlotte
• At UNC Charlotte, Web Focus Developer is used by
Financial Data Administration to create reports for
Financial Services
• Managed Reporting is only used by Financial Services
staff
• At this time we do not have a reporting tool/dashboard
available to the campus
3
Chart Index Elements
• Fund, Orgn, & Program – Active and/or Inactive Funds
4
Position Control
• Employee Position/Job Budgets and Salary
•
Used to reconcile Position budget in Banner and to determine salary reserves
5
Position Control
• All Positions by Fiscal Year
6
Budget
• Program Inventory
•
Shows Financial Data for Program Inventory calculations that are submitted to OSBM
7
Budget
• Available Balance by Division Account Detail
8
Student Accounts
• Detail Code/Fund Cross Reference
9
Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
10
Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
11
Accounts Payable
• Z Invoice Reconciliation
–
Helps to ensure all 49er Mart (SciQuest) invoices fed to Banner correctly
12
Fixed Assets
• Fixed Assets Inventory Report
13
Fixed Assets
• Master Asset List
14
Fixed Assets
• Master Asset List
15
Fixed Assets
• Master Asset List
16
Advancement Dashboard
• Management Dashboard
17
Advancement Dashboard
• Director of Development Dashboard
18
Advancement Dashboard
• Operational Dashboard
19
Questions
20
Need Code?
Finance/AR/HR
Gale Helms
704-687-5814
gmhelms@uncc.edu
Advancement
Tammie Boyd
704-687-7222
tammie.boyd@uncc.edu
Eddie Fincher
704-687-7221
efincher@uncc.edu
21
WebFOCUS At
ECSU
Robbin K. Brooks
Elizabeth City State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
23
WebFocus Users
At ECSU there are two basic types of WebFOCUS users:
Developer Studio Users – Users who are able to write
and run WebFOCUS programs – only a select number of
users have this tool on their desktop
Managed Reporting Users – Users who are able to run
programs that have been created via Developer Studio –
departmental users request access to run reports via
Manage Reporting
24
Developer Studio Desktop
25
Managed Reporting Desktop
26
Banner Security Reports
Functional users do not have access to BANSECR, so to
assist the module security administrators with security
access authorizations the following WebFOCUS reports
were created:
• Classes – All Objects Assigned to a Class – This
program identifies all Banner objects assigned to a
Banner class
– Input Banner class name (example: BAN_FIN_COA_M_C)
• Objects - All Classes that contain an Object – This
program identifies all classes that contain a Banner
object with the default Banner role (BAN_DEFAULT_M
or BAN_DEFAULT_Q)
- Input Banner object (example: FURFEED)
27
Banner Security Reports – cont’d
• User – All Classes Assigned to a User – List all classes
assigned to a Banner user
- Input Banner user name (example: RKBROOKS)
• Users – All Users Assigned to a Class – List all users
assigned to a Banner class
- Input Banner class name (example: BAN_FIN_COA_M_C)
Sample Report or Layout Shown
28
Output Selection
29
User – All Classes Assigned to a User
30
Accounting Reports
• List of Suspended JVs – This program provides the user
id for documents listed on the FGIJVCD form
• Approval Queue Documents – List the queue for
unapproved documents
• Attribute Value Report – Report of attributes on fund
codes
• Budget Availability – List available budget by fund code
• Fund Code List Orgn Bank – Fund code list with default
organization and bank code
• YTD Trans by Account – Summary of transactions by
account code
31
FGIJVCD – Screen Shot
32
List of Suspended JV’s
33
Accounts Payable
• Checks Cancelled – Report of cancelled checks
• Disbursement Register – Banner FARCHKR report in
Excel format
• AP Accrual – Invoice payments to be accrued
• Vendor Payments by Invoice Date – Calculates the
number of days between the invoice date and the check
date
34
FARCHKR Report
35
Disbursement Register - Parameters
36
Disbursement Register Report
37
Vendor Payment By Invoice Date - Parameters
38
Vendor Payment By Invoice Date – Purchase Orders
39
Vendor Payment By Invoice Date – Direct Payments
40
Vendor Payment By Invoice Date – Summary
41
Foundation
• Foundation Fund Listing – List of all funds within the
Foundation
• Foundation New Funds – List the new funds created for
the Foundation during the fiscal year
• Private Gifts and Misc Income – Report of private gifts
and miscellaneous income
42
Private Gifts and Misc Income - Report Layout
43
Student Accounts Receivable
• Student Payments By Term
• Student Fees Report By Term
• Student Housing Report
• Student Meal Plan Report
• Tuition Charges By Term – Regular
• Tuition Charges By Term - Summer
44
Student Payment By Term – Report Layout
45
QUESTIONS?
Contact Information
Brooks, Robbin K.
1704 Weeksville Road
Campus Box 908
Elizabeth City, NC 27909
Bus: (252) 335-3784
Bus Fax: (252) 335-3043
E-mail: rkbrooks@mail.ecsu.edu
47
ASU WebFOCUS Reporting
David Webber
Appalachian State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so
as quietly as possible.
49
ASU Departments -- Reconcile all Funds Monthly
50
Reconcile Budget to Actual / P-Card/ Encumbrances / More….
51
Signatures Required – You and Your Boss!
52
You can review each fund 15 rows at a time with Banner Self-Service….
53
Or use Our many E-Print reports….. (sorry, no FBM091)
• “E-print – The Right Report for the Job”
• Trust Funds – (Non-Grant: 224XXX-336XXX & 660XXX-990XXX)
• FZRBDSC – Budget Balances Available (Summary of all accounts
for a particular fund)
• FZRABAL – Cash Balance Reconciliation (Remember 227XXX
funds do not have cash on hand)
• FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly
Reports)
• FZRADACTV – Current Month Activity – updated daily (Detailcurrent month entries)
• FZRAMACTV – One Month’s Activity – new one created at month
end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with
July 1 through the most recently completed monthly period)
54
E-Print Reports for Grants
• Grants – (55XXXX)
• FZRAPTD – Project to Date Summary/Budget Balance
Available
• FZRAGRANTS – Grants assigned to your Department
• FZRODTA – Current Fiscal Year Detail of Activity (Daily
and Monthly Reports)
• FZRADACTV – Current Month Activity – updated daily
(Detail-current month entries)
• FZRAMACTV – One Month’s Activity – new one created
at month end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative
beginning with July 1 through the most recently
completed monthly period)
55
E-Print Reports for State Funds
• State Funds – (1XXXXX)
•
• FZRBDSC – Budget Balances Available (Summary of all
accounts for a particular fund)
• FZRAbudget-notice – Over Budget Notices to Departments
• FZRODTA – Current Fiscal Year Detail of Activity (Daily and
Monthly Reports)
• FZRADACTV – Current Month Activity – updated daily (Detailcurrent month entries )
• FZRAMACTV – One Month’s Activity – new one created at
month end (may select any month)
• FZRAACTV-YTD – Year to Date Activity (Cumulative
beginning with July 1 through the most recently completed
monthly period)
56
Even More E-Print Reports….
•
•
•
•
Miscellaneous
FZRABUDPOOLS – Banner Budget Pools
FZRAORGHIER – All Funds sorted by Org
FZRAFUND-ALPHA/FZRAFUND-HIER – Banner Fund
Lists (Both display Grant termination date)
• PZRDPLS – Departmental Employee List (Banner ID,
Name, Campus Phone, E-Mail Address)
• FZRAOLRI – Checks Issued by Fund
• FZRAENC – Outstanding Encumbrances – list of open
encumbrances by Fund
57
Do Dashboards Have to Look Like This?
58
All Reports and All Funds on One Web Page
59
WebFOCUS Code for “GETUSER”
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
-********************************* get the userid/fund combination from finance
DEFINE FILE FORUSFN
FUNDID/A30=FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED;
FUND/A6=FORUSFN.FORUSFN.FORUSFN_FUND_CODE;
END
TABLE FILE FORUSFN
PRINT
'FORUSFN.FORUSFN.FUND'
BY 'FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED'
BY 'FORUSFN.FORUSFN.FUNDID'
WHERE FORUSFN.FORUSFN.FORUSFN_COAS_CODE EQ 'A';
ON TABLE SET PAGE-NUM OFF
ON TABLE NOTOTAL
ON TABLE HOLD AS Z_FUNDSEC FORMAT FOCUS INDEX 'FORUSFN.FORUSFN.FUNDID'
ON TABLE SET HTMLCSS ON
END
-************************ the the userid for the person currently signed on to webfocus
DEFINE FILE GOREMAL
USERID/A20=STRIP(60, GOREMAL_EMAIL_ADDRESS, '@appstate.edu', USERID);
LOGGEDON/A20='&IBIMR_user';
UPLOGGEDON/A20=UPCASE(20,LOGGEDON,UPLOGGEDON);
UPUSERID/A20=UPCASE(20, USERID, UPUSERID);
60
Joins Userids to Banner Fund Security
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
-**************** join the current userid to the funds with that userid
JOIN
Z_EMAIL.SEG01.SELUSERID IN Z_EMAIL TO MULTIPLE Z_FUNDSEC.SEG01.FUNDID
IN Z_FUNDSEC TAG J7 AS J7
END
DEFINE FILE Z_EMAIL
SELFUND63V/A63V=J7.SEG01.FUND;
END
TABLE FILE Z_EMAIL
PRINT
'Z_EMAIL.SEG01.SELUSERID'
'Z_EMAIL.SEG01.EMAIL_PIDM'
SELFUND63V
BY 'J7.SEG01.FUND'
ON TABLE SET PAGE-NUM OFF
ON TABLE NOTOTAL
ON TABLE HOLD AS Z_SELFUND FORMAT FOCUS INDEX 'J7.SEG01.FUND'
ON TABLE SET HTMLCSS ON
END
JOIN CLEAR *
61
0010-Budget Balance Summary -- All Funds With Drilldown
62
0030-Budget Pools Report – Turns Red if Overspent
63
Reports Drill Down to Spending Detail
64
0061-Open Invoice Report
65
0100-YTD Activity All Funds -- Tabbed Excel Report
66
0110 - AP Checks Issued by Fund / by Vendor
67
0120 -- Purchasing Card Reports with Drilldown
68
Campus Accountants – They see what the user sees
69
SRECNA – Compare Variances by Year – GASB Account Level
70
Drill Down to Variances by NCAS Account
71
Drill Down to Variances by Fund
72
Drill Down to Compare Transaction Detail by Year
73
ASU WebFOCUS Reports - Advancement
74
Advancement Staff Activity Charts
75
Advancement - Prospect Statistics
76
Advancement – Development Officer Activity
77
Questions?
If you would like more information about these reports contact:
• David Webber – Finance Reports – webberdb@appstate.edu
• Kevin Patterson – SRECNA Report – pattersonkm@appstate.edu
• Colleen Deal – Advancement Reports – dealcf@appstate.edu
78