BEST PRACTICES AND
INNOVATIONS OF
SOUTHERN RAILWAY
TOPICS COVERED
 Basic Information for Staff & Contractors Using IT
(BISCUIT)
 E TDS Filing
 PAPer Less Office(PAPLO)
 Failure Rate Analysis Monitoring & Evaluation
System(FRAMES)
 e z Pay card for imprest payments
 Corporate Internet Banking
 Door step banking - For station collections
BASIC INFORMATION FOR STAFF & CONTRACTORS
USING IT (BISCUIT)
Started as Bill tracker for contractors(PGT & SA)
 Presently available at public website of SR
Extended to Staff Information over railnet
 PF details (Current Financial Year transactions)
 PF Nomination
 Salary details ( 12 months)
 Income Tax Working sheet
Soon to be available on Low Cost Android based Touchscreen
Terminal.
BASIC INFORMATION FOR STAFF & CONTRACTORS
USING IT(BISCUIT)
One day old data auto sync from AFRES@1 AM
 No load on AFRES as data accessed from local server
SMS integration for PF done
 Last 3 transactions with Closing Balance
Other details to be integrated with SMS soon.
PGT , SA covered. Other divisions to be covered soon
Open source based application except for database
 Linux Apache OracleXE PHP
Designed and developed by Sh. Md Faisal, Sr.DFM/PGT
BISCUIT SCREEN SHOT
E TDS FILING
 Form 24Q prepared in AFRES
 Format available in TIN website
 Filing done using Digital Signature from NIC
 One time cost of Rs.550/-
 Savings in recurring preparation and uploading fees
to TIN FC
 No dependency on TIN FC
 Any number of corrections free of cost
 Implemented @ PGT
 Other Forms to follow suit
PAPER LESS OFFICE(PAPLO)
• Paperless Office (ALMOST)
• Accessible over railnet @ 10.187.10.17
• Work flow based web application
• Retrieval of letters easy
• Know who is keeping it pending
• Working since 01.01.2010 I
• in Pension and Establishment Section of Palghat
Division
• More than 3600 letters sent using PAPLO
• Designed and developed by Sh. Md Faisal,
Sr.DFM/PGT
PAPER LESS OFFICE(PAPLO)
 Workflow based Application
 Parent Child relationship between users
 DRAFT- CLK->SO->JS->SS->JAG->till
approved
 Approved draft
 Inbox of the Recipient
 Outbox of the Sender
 Quick and Advance search options
 Complete open source based application
 Linux Apache MySQL PHP
FAILURE RATE ANALYSIS MONITORING & EVALUATION
SYSTEM(FRAMES)
Nothing to do with accounts
SMS based communication system
A Keyword mapped to Recipients and Respondent
SMS with <keyword><text> is fwd to Recipients and
Respondent
Respondent to give feedback for the <text>
Designed and developed by Sh. Md Faisal, Sr.DFM/PGT
FAILURE RATE ANALYSIS MONITORING & EVALUATION
SYSTEM(FRAMES)
 Presently used for Signal and Track defects reported
by LPs
 LP > CBO > FRAMES > Recipients & Respondent
 Respondent > FRAMES > Recipients & LP
 Can be used for any application
 Employee Grievance redressal
 Passenger Complaints
 Any Interactive SMS based Application
 Cost per SMS
 Through SIM = 30p
 Through Internet = 24p
E Z PAY CARD FOR IMPREST PAYMENTS
Present System
E Z Paycard
• Once bill passed,
Cheque generated and
cashier on encashment
will disburse during his
programme to different
stations.
• Recoupment - Twice a
month.
• Here just like bank
payment, Paycard A/c is
loaded and imprest holder
can withdraw from any
ATM.
• Can be done any no. of
times and is independent
of cashier movement.
OTHER FEATURES
• Issued in designation of imprest holder and
linked to mobile number and email ID of
imprest holder and has alert system.
• No change from earlier system with regard to
maintainance of imprest account.
• Need to have mechanism of handing over of
card and password at the time of transfer and
be mentioned in handing over note.
SMS ALERT FOR E Z PAY CARD
CORPORATE INTERNET BANKING
1. Payments can be credited directly from Accounts
office using Internet Banking Account.
2. Data taken directly from AFRES and no manual
intervention.
3. Instant uploading and settlement without depending
on Bank.
4. Data validated for IFSC code at the time of uploading
itself.
5. Bank sends Reverse file and which is being
Reconciled at Accounts office on Daily Basis.
Data extraction from AFRES
Internet Banking Home Page
Porting of Data from AFRES to Internet Banking
Status of Uploading
Authorisation at ADFM level
Final Payment Instruction
Reconciliation and Reporting
Reconciliation with No Returns
Reconciliation with Returned Data
Reporting along With UTR Number
DOOR STEP BANKING – FOR STATION COLLECTIONS

Done through IDBI.
 Started with 39 stations and cash office.
 Cash, Cheques and Instruments will be collected on all
bank working days.
Identity of staff established by photo id. Card, signature
and HCI slip matching,
 Cash and instruments sealed in tamper proof bags with
one time use security tags.
Schedule for Crediting
S.No
Particulars
.
Cash
Local
Outstation
1.
Date of Pick up
Day* 0
Day 0
Day 0
2.
Date of deposit or lodging for
Day 0
clearing
Day 0
Day 0
3.
Date of realisation (T) and DMS
Day 0
(Transaction date)
Day 2
On actual
realisation
4.
Date of bank acknowledgement
Day 0
on remittance note at station
Day 0
Day 0
5.
Date of delivering the Bank
Day 1 (at the time
acknowledged
challan
to
Day 2
of pick up)
respective stations (2 copies)
Day 2
6.
Put through Date/Date of T+3 (as per RBI
crediting SR's account with stipulation)
T+3
RBI/Nagpur
T+1 is desirable
T+3
date
of