CHAPTER 1 PROFILE OF THE HOTEL JW Marriott is a luxury hotel chain of Marriott International. It is named after J.W. Marriott the founder of Marriott Corporation. JW Marriott hotels are in a higher tier than traditional Marriott Hotels, offering more luxurious rooms and amenities. The JW Marriott brand was established in 1984, with the opening of its first hotel in Washington. The Founders In 1937, East coast entrepreneurs Ernest Henderson and Robert Moore made plans to create a hotel chain. They started by buying the Stone haven Hotel in Springfield, Massachusetts. Their goal was to create a network of hotels from which customers could experience a consistent standard of service, which they could expect from all hotels bearing the Sheraton name. These same principles form the backbone of Sheraton's mission statement to this very day. Headquarters: 1937 in Springfield, Massachusetts U.S The Name The Sheraton name has a more auspicious history than you might think. It came about when one of the hotels Henderson and Moore purchased, already named the Sheraton Hotel, had a sign out front that was simply too expensive to take down. They then made the decision to give all of their hotels the same name, and add signage to those hotels J.W. Mariott Arne M. Sorenson(president& CEO) The Beginning Henderson and Moore spent the early 1940s expanding their hotel chain by buying up fledgling hotels, mostly throughout the Boston area. They further expanded to the New York, Philadelphia and New England markets. By 1945, they had hotels in every state along the East coast. In 1949, the Sheraton Corp. made history by becoming a publicly traded company, the first hotel chain to be listed on the New York Stock Exchange. In 1949, the company reached another milestone when it purchased two Canadian hotels, making it an international hotel chain. Brands Along with the basic Sheraton brand, the chain also offers a mid -level lodging experience by way of the Four Points by Sheraton brand. The St. Regis, Luxury Collection and Le Meridian (International) brands offer varying degrees of higher-level lodging, while the W Hotel brand offers more cutting -edge, modernstyle hotel services . Sheraton Today Since being purchased by Starwood Hotels and Resorts Worldwide in 1998, Sheraton has become one of the largest and most known hotel chains in the world. Sheraton hotels can be found in over 100 countries, and on every continent other than Antarctica. Our location focuses on offering attractions of the city along with maximum benefits for business and leisure travelers. The hotel features 25,649 square feet of elegantly designed meeting spaces and is one of the largest pillar-less halls in the garden city with features like modern architecture, design, central air-conditioning, ambient lighting and access to everything that makes an event completely energizing and effortless. Our guests can choose to dine at an array of comprehensive and exciting food & beverages which provide authentic cuisine, innovative experiences, warm service and great value. Shine Spa for Sheraton®, consists of 10 treatment rooms of contemporary splendor, dedicated wholly to uplifting the senses and presents you with a luxuriously soothing environment. The guests also have access to a fully equipped fitness center and a beautiful infinity pool, ensuring their fitness regime is undisturbed during their stay. The Hotel is part of a fully integrated lifestyle enclave, Brigade Gateway, with access to WTC, Orion Mall, Columbia Asia Hospital and much more. Plan your event in one of the Hotel's modern and versatile spaces, which can accommodate groups ranging from 12 to 1000 guests. Enjoy easy accessibility to Kempegowda International Airport located at a convenient distance Delight in the convenient connectivity to the leisure attractions of the city with Namma Metro Conduct business with ease from our prime location near World Trade Center, housing global offices. HISTORY OF SHERATON Sheraton grand is an international hotel chain owned by Marriott international. The origin of the brand date back to 1993, when Harvard classmates Ernest Henderson and Robert Moore purchased the continental hotel Cambridge, Massachusetts. In 1937, they purchased the standard investing company and made it the company through which they can ran their hotels. Their second hotel, and first as part of the new company, was stone haven hotel in spring field, Massachusetts, a converted apartment building they purchased in 1937.the chain got its name from its third hotel pair acquired in Boston , which they already had a large lighted sign on the roof saying Sheraton hotel that was too expensive to change. Instead, Henderson and Moore decided to call all of their hotels by that name. On January 13, 1992, ITT Sheraton designated 28 of its premier hotels and 33 Sheraton towers. The luxury “hotel-with-in-hotel “facilities located within Sheraton are largest and most exclusive hotels, as ITT SHERATON LUXURY COLLECTION. The flag ship of the division was the st.regis in New York City. In 1994, ITT SHERTON purchased a controlling interest in the Italian CIGA chain, the company‟s Italian grandi alberghi, or Italian grand hotels company, which had been seized from his previous owner, the aga khan, by its creditors. The begin by the operating hotels in Italy. But over expanded across Europe just as a recession hit. The majority of these hotels were placed in the ITT SHERATON LUXURY COLLECTION, though a few were placed in the Sheraton division. After Sheraton Purchase by Starwood, the luxury collection was marketed as a separate division, though it somehow confusingly contained a large number of hotels still named Sheraton. Most have been renamed over the last few years, there are only 4 such hotels remaining today, operating with the name Sheraton technically part of Sheraton – Sheraton Bangalore ,four points by Sheraton Bangalore etc. In April 1995, ITT SHERATON INTRODUCED a new, mid-scale hotel brand, four points by Sheraton hotels, to replace the designation of certain hotels as inns. In 1998, Starwood hotels & resorts worldwide, Inc. Acquired ITT SHERATON, outbidding Hilton. Under Starwood leadership, Sheraton began renovating many hotels and expanding the brands footprint. In 2016, Marriott international purchased Starwood hotels, newly – merged company became the largest hotel and Resort Company in the world. Sheraton hotels have further expanded its global footprint by securing management contract at Sheraton princess kaiulani hotel Hawaii, Sheraton new york Times Square hotel, Sheraton center Toronto, le center Sheraton hotel Montreal, Sheraton Amsterdam airport hotel, Sheraton Hong Kong hotels and towers etc. At Sheraton grand Bangalore luxurious living and fine dining find common ground. Whether it is introducing exotic world cuisines to India or taking authentic India fare to the world, the Sheratons grand is renowned for the eclectic culinary experiences it brings to its guests. Through a vast repertoire of award-winning restaurants, legendary Recipes from royal kitchens and celebrated food festivals, the Sheraton has pioneered innovation in fine dining across the world. Sheraton grand also promises a whole new experience of tranquility and total wellness, through shine spas a unique concept, which brings together the wisdom and heritage of the Asian and Indian philosophy of wellness and well-being. Rooted in ancient Indian healing knowledge, shine spa derive inspiration and spirit from the holistic concept of living .there is a basket of fresh and unique experiences under the shine spa umbrella of offering ,yoga and meditation ,mastered and disseminated by accomplished practitioners ,authentic ayurveda and unique Sheraton signature treatments . royal way in service experiences ,holistic treatments involving body therapies , enlivening and meaningful rituals and ceremonies and unique natural product s blended by hand ,come together to offer a truly calming experiences. Sheraton hotels & resorts is committed to replicate its domestic success onto international lands & shores with plans to build an international network of luxury hotels, which will provide an exemplary product –service combination and in the process create a global brand. The current international portfolio includes luxury hotels in India, business and hotels destinations in the Middle East and Africa ,serviced apartments in the uk , the first hotels in china and three a top-end luxury hotels in the US. Throughout the company‟s expansion, its mandate has been twofold: to infuse a sense of Indian heritage and culture within each diverse property, while also anticipating the needs and desires of the sophisticated traveler. Over the years, the Sheraton has won international acclaim for its quality hotels and its excellence in business facilities, services, Cuisines and interiors. CHAPTER 2 PROFILE OF THE DEPARTMENT TRAINED IN FOOD AND BEVERAGE SERVICE With access to nine restaurants and lounges, the Hotel provides for a diverse and authentic dining experience at each of its venue. FEAST The vibrant and interactive all-day dining restaurant takes a unique culinary approach, using fresh ingredients in creative and enticing show kitchens. Sample Indian, Southeast Asian and Western cuisine in world-class buffets and à la carte meals. Open for breakfast, lunch and dinner. Even though it‟s a buffet restaurant the foods are served to the guest on table as they request. Meanwhile during breakfast the beverages are served to guest by taking the orders. And also during lunch and dinner the starters was served on the table. It was the vast experience working in this multi cuisine restaurant as a hostess I also had to explain about the buffet items to the guest. I also took à la carte orders and served them. Celebrated the Indian food festival, gastronomically journey through flavours of India at feast, Sheraton grand Bangalore hotel at brigade gateway. The hotel as successfully hosted an Indian food festival at property show casing the authentic dishes from different regions of the India that are crafted specially by the talented teams of chefs . The entire team will dress up in traditional kurta & pyjamas attire let you experience the true spirit of the India. Cuisine Multi cuisine phone no +918042520133 Hours of operation 6:30 am to 10:30 am (breakfast buffet) 12:30pm to 3:30pm (lunch buffet) 6:30pm to 11:30pm (dinner buffet) à la carte: Anytime during operation Serving style Buffet , à la carte Reservation Required for the groups DUTIES AND RESPONSIBLITIES OF RESTAURANT STAFF: All types of catering establishments require a variety of staff position in order to operate effectively and efficiently The food and beverage service department usually has the largest staff. Able leadership and supervision is required to effectively direct the department and guide the staff The personnel in the food and beverage service industry requires practical knowledge of operations as even a small error can cause displeasure to the guest Coordination of activities of all outlets is essential to provide the guest with quality service at all times Team work is the watchword in any food & beverage service department A dedicated and committed team, with able leadership, under ideal working conditions, helps in fulfilling the establishment‟s ultimate goal of guest satisfaction the important duties and responsibilities of the restaurant staffs are discussed in this section. LOBBY LOUNGE Located in the lobby front the entry and lobby pc, get connected to your friends and work at lobby lounge .serving up some of Sheratons most well kept secrets from the juicy Sheraton club sandwich to the zesty sangria that you won‟t be able to get off your mind, its perfect venue for small get –together and informal business meetings. To ensure the comfort and health of our hotel s guests, Smoking is not permitted in the lobby lounge. The smokers lounge is located near feast, the hotels all day dining venue, and comes complete with snooker table to help you pass the time while enjoying a game or two with friends. BAR AS A FOOD AND BEVERAGE OUTLET The bar is mainly designed to serve alcoholic beverages to the guest according to their order. It also includes the service of snacks like potato wafers, nuts etc. and other items like cigars, cigarettes‟. And also mainly responsible of bar staff is to serve alcoholic beverages like gin, brandy, vodka, whisky, wine, champagne, beer etc. And food accompanies their drinks. Bars also serve a variety of restaurant to their clients. They can be made by combination of fruit juices, syrups, non-alcoholic cordials, milk, cream, and eggs etc. A very popular drinks with sportsmen and women drank is a mixture of fresh orange juice and lemonade. Many snacks‟ items of food served by server in the bar are with intention to make the customers thirsty and buy extra drinks. For example: The service potato crisps in the bar. Now a day‟s many crisps are either salted or flavoured and the flavouring‟s having the salty base to them. The food items which are served as cocktail bar accompaniments are as follows, • Cheese cubes • Salted biscuit • Cocktail gherkins • Dry roasted nuts • Plain nuts • Salted nuts • Pickled onions TYPES OF BAR Cocktail bar: this bar deals with the sale of restaurants and alcoholic beverages Concept bar: a bar with certain theme or concept is known as concept bar Club bar: these are bars that are meant for club members or specially reserved for guests who are attending meetings Dance bar: dance bars have a dance floor and are mainly meant for guests who prefer dancing and drinking, in these bars emphasis is given on music, light arrangement and drinks Dive bar: this type of bars that serves alcoholic drinks of inferior quality. The drinks of inferior quality. Floating bar: the bar that are located near swimming pool are termed as floating bars ORAGANISATIONAL CHART DIRECTOR OF FOOD &BEVERAGE FOOD &BEVERAGE MANAGER ASSISTANT FOOD & BEVERAGE MANAGER RESTAURANT MANAGER BAR MANAGER TEAM LEADER BARTENDER ASSOCIATES ASSOCIATES TRAINEES JOB TITLE: FOOD & BEVERAGE DIRECTOR / MANAGER REPORTS TO: General Manager POSITION SUMMARY: The Director of Food & Beverage is responsible for co-ordinating all phases of group meeting/banquet functions held in the Hotel; coordinate these activities on a daily basis; assist clients in program planning and menu selection. Solicit local group Food & Beverage business; maintain the services and reputation of Your Hotel and act as a management representative to group clients. DUTIES AND RESPONSIBILITIES: Achievement of budgeted food sales, beverage sales, labour costs and profitability. Completion of Customer Follow-up calls on a timely basis. Timely analysis of Food & Beverage Prices in relation to competition. Participation and input towards F&B Marketing activities. Entertainment of potential and existing customers. Preparation of Sales Promotions & Mailings. High employee retention. Personal development and growth. Discipline of personnel when required. Responsible for overseeing all scheduling within the department. Participation towards overall Hotel Maintenance and cleanliness. Achieving service that exceeds expectations. Overall maintenance of the operation at a level in keeping with the standards prescribed. Minimize the number of Workmen's Compensation claims. Report any deficiencies in equipment and facilities PREREQUISITES: Education: Post Graduate or Degree or three years Diploma in hotel Management or equivalent. Experience: Previous experience in similar Job role or minimum 4 years‟ experience as Banquet Supervisor. Proven track records. JOB TITLE: Restaurant Manager / Assistant Restaurant Manager REPORTS TO: Food and Beverage Manager / General Manager. POSITION SUMMARY: Manages daily restaurant operations and assists with menu planning maintains sanitation standards and assists servers and hosts on the floor during peak meal periods. Strives to continually improve guest and employee satisfaction and maximize the financial performance in areas of responsibility. DUTIES AND RESPONSIBILITIES: Overseas the dining area, supervises food and beverage service staff in accordance with operating policies that he or she may help establish. Creates a positive team atmosphere among Team Members. Maintains records of staff periodic manner and operating costs. Provides feedback and coaching to the Team regularly. Understands building capability through Cross training Treats all Team Members fairly, with respect. Sets high standards for appropriate team behaviour on shift. Works with food and beverage staff to ensure proper food presentation and proper foodhandling procedures. Handle guest complaints in restaurants. Schedules periodic food and beverage service staff meetings to ensure correct interpretation of policies and obtain feedback from staff members. Maintain budget and employee records, prepare payroll, and pay bills, or monitor bookkeeping records. Check the quality of deliveries of fresh food and baked goods. Meet with sales representatives to order supplies such as tableware, cooking utensils, and cleaning items. Arrange for maintenance and repair of equipment and other services. Total receipts and balance against sales, deposit receipts, and lock facility at end of day. Ensures new products are executed properly the following roll-out. Is capable of handling irate customers with a friendly/calm attitude. Ensures product quality and great service. Shows enthusiasm about guest within the restaurant. Is flexible in dealing with changes/problems (e.g., being short staffed). Has effectively forecasted restaurant needs. Shifts priorities and goals as work demands change. Priorities tasks effectively to ensure most important tasks are completed on time. Delegates and follow-up effectively. Taking Ownership of issues or tasks and also give detail update of the F&B manager and the General Manager. Seeks, listens and responds to Guest feedback. Coaches team on how to exceed Guest expectations. Does not blame others; takes accountability for problems PREREQUISITES: Education: Degree, High schooling or one year's Diploma in Hotel Management or equivalent. Experience: Has effectively managed Team Members for 12+ months. Previous experience in similar Job role. Coached and improved performance of at least one poorly performing Team member/Manager. JOB TITLE: BAR Manager REPORTS TO: Food and Beverage Manager POSITION SUMMARY: Responsible for the management of all aspects and functions of the bar outlets, in accordance with hotel standards. Directs implements and maintains BAR service within the Hotel, and ensure that customers are served promptly & courteously. Anticipate guest's needs, respond promptly and acknowledge all guests, however busy and whatever time of day. Resolve guest complaints, ensuring guest satisfaction. Ensure that transfer slips and spill sheets are filled out and distributed in accordance with departmental standards. Ensure that each liquor bottle ordered is backed up by an exchange of an empty bottle of same liquor. Monitor Happy Hour set-up and service, ensuring agreement to Hotel standards. Responsibility for the creation of cocktail menus and Update menu changes on the Point of sale (POS) terminal. Development and implementation of new international trends to set exceedingly expected standards within the industry Implement and ensure the Company Health, Hygiene & Safety Policy is met at all times. Monitor and maintain cleanliness, sanitation and organisation of assigned work areas. Coordinate music tapes and entertainment, ensuring correct volume and appropriateness to clientele. Establish par levels for supplies, liquor, beer, wine and equipment. Complete requisitions to replenish shortages or additional items needed for the anticipated business. Responsibility for all beverage purchases, inventories and stock levels within the operation. Regularly check storage areas for proper supplies, organisation and cleanliness. Review sales and beverage costs for previous day; resolve discrepancies with Accounting. Track actual against budget. Conduct pre-shift meeting with staff and review all information pertinent to the day's business. Inspect grooming and attire of staff; rectify any deficiencies. Inspect, plan and ensure that all materials and equipment are in complete readiness for service; rectify deficiencies with respective personnel. PREREQUISITES: Must be able to communicate in English (writing and speaking) and other languages are advantages. Broad understanding of tight stock management procedures and target orientated individual with the ability to work to set deadlines. Great attention to detail, Talent in guest relations management and Is motivated to go the extra mile. Education: Graduates bachelor degree and/or diploma in hotel or other related field. Computer Knowledge and experience in MS office, Point of Sales, Inventory and store programs. Experience: Previous experience in similar Job role or three to five years management experience in large up-scale hotel / restaurant. Experience in Hotel management software and Point of sale software. POSITION TITLE: Barman / Bartender REPORTS TO: Restaurant Manager / F&B Manager POSITION SUMMARY: Bartenders will be responsible to prepare and serve drinks to customers. able to mix and match ingredients in order to create classic and innovative drinks in accordance with customers‟ needs and expectations. The purpose of this position is to interact with the hotel guests and ensure they have a great experience at the BAR or lounge. Bartenders should maintain positive guest interactions while accurately mixing and serving beverages to guests and servers in a friendly and efficient manner. DUTIES AND RESPONSIBILITIES: Interact with customers, take orders for drinks and snacks. Plan and present bar menu. Serve snacks and drinks to the customer. Check identification of the guest to make sure they meet age requirements for purchase of alcohol and tobacco products. Mix ingredients to prepare cocktails and other drinks. Mix drinks, cocktails and other bar beverages as ordered and in compliance with hotel standard drink recipes. Prepare alcohol or non-alcohol beverages Service Wine and Beer to guests. Arrange bottles and glasses to make attractive displays. Assess customers‟ needs and preferences and make recommendations Ability to Sell or influence others for up selling and suggestive selling. Provide recommendations and suggestions to guest for choosing Drinks and Snacks. Serve customers in a friendly and helpful manner. Keep the bar counter and work area neat and clean at all times. Provide guidance to guests on resort activities, dining options and general resort and Regional information. Determine when a customer has had too much alcohol and if required refusing any further serving on a polite way. Demonstrate a thorough knowledge of food and beverage products, menus and Promotions Handle and move objects, such as glasses and bottles, using hands and arms. Clean up after customers and clean work area. Clear ashtrays as and when required. Wash glassware and utensils after each use. Maintain a clean working area by sweeping, vacuuming, dusting, cleaning of glass doors and windows, etc. if required. Perform physical activities such as lifting and stooping. Maintain liquor inventory and consumption. Collect payment for drinks served and balance all receipts. Handle an assigned house bank and follow all cash handling procedures as per hotel standard. Prepare inventory or purchase requisitions as needed to replenish supplies. Ensure that the assigned bar area is fully equipped with tools and products needed for Mixing beverages and serving guests. Stay guest focused and nurture an excellent guest experience Comply with all food and beverage regulations Perform other duties as and when assigned by the hotel management. PREREQUISITES: Must be able to communicate in English writing and speaking and other languages are advantages. Good personality and Positive interpersonal skills required. Food Handlers Card EDUCATION: Graduates bachelor degree and/or diploma in hotel or other related field. Computer Knowledge and experience in MS office programs. EXPERIENCE: Previous bartending experience required in a Mid scale or Luxury property. experience in handling Point of sale (POS) terminals and Stock & Inventory management software. Italian Bene Indulge in an artisanal fare featuring contemporary Italian delicacies exquisitely crafted by Chef Roberto Apa. Open for lunch and dinner Cuisine Italian phone no 918042520291 Hours of operation 12:00 p.m-3:00p.m. 6:30p.m-11:30 p.m. Atmosphere relaxed Serving style a la carte Natural woods, granite and marble in a clean Californian style are set off by colourful accents at this modern Italian eatery, presenting a wide variety of exciting Flavours, authentic recipes, and innovative touches. During the day, sunlight pours in through floor to ceiling glass windows while pleasant views are seen through doors that open onto outdoor terrace. The cheerful bustle of servers, upbeat music and irresistible aromas‟ from the open kitchen and bread oven beckons guests into this welcoming atmosphere. The friendly pizzaiolo at our pizza bar helps you select a pizza to suit your mood while you sip on a freshly made mojito-then wait while it melts into a delicious ensemble in wood fired oven. Vegetarian topping s includes artichoke, sundried tomatoes, or chooses meat such as salami Milano, salmon and grilled chicken .employing rotisserie and wood oven Our knowledgeable chef prepares savoury Italian cuisine such as soups, salads and pastas, all attractively presented with a taste that is modern yet authentic. Peruse the extensive Italian and new world wine list, with a great selection of wines by the glass. Alfresco by Bene is a casual dining extension of Bene. It‟s contemporary ambience with exposed brick walls, rustic décor and wooden furniture is populated by potted plants and other green elements inspired by garden city alfresco s semi-open air setting is ideal for casual gatherings, cosy dates and after work drinks. Indigenous cocktails are paired with gourmet comfort food trendy European small bites. The café upbeat music and space for live performances. Bene is located on level 4 near the shine spa for Sheraton and fitness centre with access from the world trade centre and shopping mall. In additional to communal and small tables in the restaurant, Bene seat up to 140 guests in a variety of settings including at a bar counter, on the outdoor terrace, or in a private dining room .the private dining room seats 12, or can be divided into two smaller rooms Middle Eastern The Persian Terrace This dazzling restaurant with the feel of a Persian café magically transforms into an outdoor Middle-Eastern wonderland in the evening. Succulent Kebab grills, fresh-baked pitas and naans are served with tantalizing dips, chutneys and purées. Open for dinner Multiple cuisines Alfresco by Bene Alfresco by Bene is a casual dining venue which offers the atmosphere to unwind while you sip on from a selection of indigenous cocktails and nibble on trendy European small bites. Open for lunch and dinner Coffee House Art Cafe The Art Cafe brings together an amalgamation of local, modern and minimalist art and an innovative contemporary menu. Asian High Ultra Lounge Located on the 31st floor, the High Ultra Lounge provides a spectacular view of the city like no other. Open for lunch and dinner Deli The World Cafe Experience exotic flavours of coffee and comfort food with friends, colleagues and family at this contemporary Opens for every leisure‟s FOOD PRODUCTION DEPARTMENT Food production in catering terms simply refers to the food preparation and control. This is a sub department of food and beverage department. In a large hotel comprises of various kitchens concerning mainly with mainly Continental, Chinese and Indian Cuisines. In the food production cycle, these kitchen receive the core or readymade ingredients, processing them through the preparations and cooking methods and deliver them to various service outlets to the customer tables. This sub department is designed providing this several sections include preparation area, cooking area, storage area, cleaning area etc. hence these sections play vital role in preparing dishes in order to acquire recipes mentioned in different menus. The culinary terminology, the term food preparation and control refers to make ingredients ready for the preparation and cooking at required quantity and quality simultaneously. This is vital unit, which is structurally defined as the sub department of F & B department in hotel industry. From the commercial view point it contributes major revenue in catering business. It is one of the largest areas of Food & Beverage department comprising of various kitchens and their sections. The number of kitchens, man power and work efficiency depends upon the size and type of the hotel and types of meals and service to the carted. There may be continental, oriental, Indian, Italian, Mexican etc. Kitchen includes ancillary sections, example cold kitchen, butchery, and still room and service areas etc. However, this sub department produces the food that adopts the system of preparation and control from receipts of food supply to service the food prepared to the customer. ORGANIZATIONAL CHART OF FOOD PRODUCTION Head Chef/Executive Chef Chef de Cuisine Sous Chef Chef de Partie Demi Chef De Partie Commi 1 Commi 2 Commi 3 Apprentice/Trainee JOB DESCRIPTION OF EXECUTIVE CHEF: Trains, develops and motivates supervises and culinary staff to meet and exceed established food preparation standards on a constant basis. Teaches preparations according to well defined recipes and follows up and discuss ways of constantly improving the cuisine of the property. Display exceptional leadership by providing a positive work environment, counseling employees as appropriate and demonstrating a dedicated and professional approach management. Should be able to provide directions for all day to day operations in the kitchen. Understand employee position well enough to perform duties in employees. Absence or determine appropriate replacement to fill gaps. Provides guidance and direction to the subordinates including setting performance standards and monitoring performance. Utilizes interpersonal communication skills to lead influence and kitchen staff. He should advocate sound financial/business decision making, demonstrates honesty, integrity and also leads by example. Provides and supports service behaviours that are above and beyond customer satisfaction and retentions. Improves service by communicating and assisting individual to understand guest needs, providing guidance, feedback and individual coaching required. Ensure compliance with food handling and sanitation standards. Follows proper handling and right temperature for food products. Ensure all the equipment in the kitchen is properly maintained and in working order in accordance with local health department and hotel standards. Coordinates with purchase department for acquisitions of needed goods and services. Ensure proper grooming and hygiene standards for the kitchen staffs. Actively responds to and handles guest problems. Discuss daily food cost reports with key kitchen and F & B team members. Attend the daily morning meetings and other administrative sessions. JOB DESCRIPTION OF CHEF DE CUISINE: Interacts with guest to obtain feedback and product quality and service levels. Responds to and handles guest problems and complaints Able to make recommendations to the executive chef regarding session planning. To be aware of all financial budgets and goals. To ensure that the guest are always receiving an exceptional dining experience representing true value for money. Ensure that all recipes and product yields are accurately costed and reviewed regularly. Ensure that all food items are prepared as per standard recipe pars. Maintaining portion control and minimizing waste. Ensure that associate meals and associate dining services are of a consistently high standard. Ensure that chefs are always clean and tidy uniform and are always presentable in a guest view. Ensure that all culinary operations are manually prepared and updated. Ensure that the department‟s overall operational budgets are strictly added to. Ensure that the culinary department adheres to all company and hotel policies and procedures. Ensure that meetings are well planned and results oriented. Creative money planning and correct food preparations for each other outlet including banquets. To work in close conjunctions with the F & B Manager respective and teams, to create a yearly marketing plan for the outlet. Be aware of new items, which are introduced on the market and keep up with the latest product trend. To fully understand the market needs for each outlet and ensure that the menus are developed to reflect those needs. To manage associates fairly and take personal interest in knowing all culinary associates. To project a positive and motivated attitude amongst all associates. JOB DESCRIPTION OF CHEF DE PARTIE: Takes care of daily food preparation and duties assigned by the supervisors to meet the standard and quality set by the restaurant. Follows the instructions and recommendations from the immediate supervisors to complete the daily task. Coordinate daily tasks with the sous chef. Responsible to supervise junior chefs and commis. Able to estimate the daily production needs and checking the quality of raw and cooked food products to ensure the standards are met. Ensure highest level of guest satisfaction, quality, operating the food cost on an ongoing basis. Knowledge of all standard procedures and policies pertaining to food preparations, receiving, storage and sanitation. Full awareness of the menu items, their recipes, methods of production and presentation standards. Follows good preservation standards for the proper handling of all food products at the right temperature. Operate and maintain all department equipment and reporting of malfunctioning. Establishing and maintaining effective inter departmental working relationships. Have excellent knowledge of menu creation, maintaining quality and controlling cost in a volume food business. Personally responsible for hygiene, safety and correct use of equipment and utensils. Checks periodically expiry dates and proper storage of food items in sessions. Should able to set an example to others for personal hygiene and cleanliness on and off duty. Daily feedback collections and reporting of issues as they arise. Access quality control and adhere to hotel service standards. Carry out any other duties as required by management. SUB-DIVISIONS OF THE FOOD PRODUCTION DEPARTMENT Specialty Restaurant Kitchens: Feast Bene (Italian restaurant) Persian terrace (middle eastern) World café High ultra-lounge Banquets and Events Kitchen Gardmanger Commissary Butchery Bakery KITCHEN WORKED IN ASIAN KITCHEN: (FEAST) Asian kitchen is in the feast restaurant at the lobby level of the hotel. This kitchen plays an important role as it‟s the live kitchen where the guest can interact with the chefs. Asian cuisine includes several major regional cuisines: Central Asian, East Asian, North Asian, South Asian, Southeast Asian, and West Asian. A cuisine is a characteristic style of cooking practices and traditions, usually associated with a specific culture SHIFT TIMINGS: Morning shift: 6:00 am-6:00 pm General shift: 9:00 am-9:00 pm Afternoon shift: 2:00 pm- 12:00 am FRONT OFFICE ➢ The front office reception is an area where visitor arrive and first encounter a staff at a place of business or. Front office deal with whatever questions the visitor has, and put them in contact with a relevant person at that company. Broadly speaking, the front office includes roles that affect the revenue of the business. The term front office is in contrast to the term back office which refers to a company s operation, personnel, ➢ Accounting, payroll and financial department s which do not interact directly with customers. ➢ The front receives the information about the customer s and will when pass this on to the relevant department within the company. The front office can also contact the marketing or sales department within the company. The front office can also contact the marketing or sales department should the customers have questions. The company needs s to give training to the front office manager as this position will come in contact with customers the most. ➢ The most common work for the front office staff will be to get in touch with customers and help out internally in the office. Staff working in front office can also deal with simple tasks, such as printing and typing tasks and sorting emails. Although front office might only need to perform tasks such as answering the phone calls, using of fax and the printer, training are still needed on these tasks. The front office receives information about the customers and will then pass this on to the relevant department within the company. The front office can also contact the marketing or sales department should the customers have questions. The company needs to give training to the front office manager as this position will come in contact with customers the most. The most common work for the front office staff will be to get in touch with customers and help out internally in the office. Staff working at the front office can also deal with simple tasks, such as printing and typing tasks and sorting emails. Although front office staff might only need to perform tasks such as answering the phone, using the printer and fax machine, training is still needed on these tasks. Front office is related to a service delivery system, where employees engage with customers. It uses the parameter of labour intensity to figure out the distinctive characteristics of a service. SHERATON CLUB LOUNGE Sheraton club is handled by Sheraton front office staff members. Located on the 16th floor, the private club lounge provides relaxing and upscale atmosphere where you connect with your friends, meet your colleagues, or simply relax by catching your favourites TV shows. Offerings of panoramic views of the brigade gateway lifestyle enclave, the manmade lake, the iconic Iskon temple and city below, the club lounge is a great place to take some beautiful bird eye-shots of India s fastest growing metropolitan city , Bangalore. Accessible to only those staying in the Sheraton club and suites, the offers an exquisite complimentary breakfast spread in the morning. In the evening, hot and cold hors d‟oeuvres, cocktails, beer, wine and non-alcoholic beverages are served during cocktail hours. Limited number of refreshment s are also served throughout the day , to know about Sheraton club lounge kindly get the information through guest service team or front office team . FRONT OFFICE HIERARCHY JOB DESCRIPTION OF GENERAL MANAGER: POSITION TITLE: General Manager / Hotel Manager REPORTS TO: Managing Director / Area General Manager / Owner POSITION SUMMARY: The General Manager is responsible for all aspects of operations at the hotel, to day-to-day staff management and guests. He / She should be an ambassador for the brand and your hotel. Provide leadership and strategic planning to all departments in support of our service culture, maximized operations and guest satisfaction. Work Very closely with the hotel owners and other stake holders. Responsible for managing the Hotels management team (HOD's) and overall hotel targets to deliver an excellent Guest experience. A General Manager would also be required to manage between profitability and guest satisfaction measures. GENERAL MANAGER DUTIES AND RESPONSIBILITIES: Oversee the operations functions of the hotel, as per the Organizational chart. Hold regular briefings and meetings with all head of departments. Ensure full compliance to Hotel operating controls, SOP‟s, policies, procedures and service standards. Lead all key property issues including capital projects, customer service and refurbishment. Handling complaints, and oversee the service recovery procedures. Responsible for the preparation, presentation and subsequent achievement of the hotel's annual Operating Budget, Marketing & Sales Plan and Capital Budget. Manage on-going profitability of the hotel, ensuring revenue and guest satisfaction targets are met and exceeded. Ensure all decisions are made in the best interest of the hotels and management. Deliver hotel budget goals and set other short and long term strategic goals for the property. Developing improvement actions carry out costs savings. A strong understanding of P&L statements and the ability to react with impactful strategies Closely monitor the hotels business reports on a daily basis and take decisions accordingly. Ensure that monthly financial outlooks for Rooms, Food & Beverage, Admin & General, on target and accurate. Maximizing room yield and hotels / resort revenue through innovative sales practices and yield management programs. Prepare a monthly financial reporting for the owners and stake holders. Draw up plans and budget (revenues, costs, etc.) for the owners. Helping in the procurement of operating supplies and equipment, and contracting with third-party vendors for essential equipment and services. Act as a final decision maker in hiring a key staffs. Coordination with HOD's for the execution of all activities and functions. Overseeing and managing all departments and working closely with department heads on a daily basis. Manage and develop the Hotel Executive team to ensure career progression and development. Be accountable for responsibilities of department heads and take ownership of all guest complaints. Provide effective leadership to hotel team members. Lead in all aspects of business planning. Respond to audits to ensure continual improvement is achieved. Corporate client handling and take part in new client acquisition along with the sales team whenever required. Assisting in residential sales as and when required and development with strong sales prospects. Responsible for safeguarding the quality of operations both (internal & external audits). Responsible for legalization, Occupational Health & Safety Act, fire regulations and other legal requirements. JOB DESCRIPTION OF ROOMS DIVISION MANAGER: The Rooms Division Manager is responsible for Executive Housekeeping and Front Office. He/she manages the general operation of the Front Office e.g. Reception, Reservations, Concierge, Switchboard and Night Manager. A Rooms Division Manager is directly reporting to the General Manager or the Deputy Manager. The position‟s main duties are divided in spot checking of hotel rooms to ensure standards, authorizing all leave schedules or ensuring control of expenditures as well as budgets set. A RDM attends weekly executive and sales meetings as well as the General Manager‟s briefings with Front Office and Housekeeping. For that a Rooms Division Manager needs clear, concise written and verbal communication skills at his/her disposal, as well as strong organizational, excellent time management skills and technical skills. JOB DESCRIPTION OF FRONT OFFICE MANAGER: POSITION TITLE: Front Office Manager / Front Desk Manager / FOM REPORTS TO: Assistant manager or General Manager POSITION SUMMARY: Directly supervises all front office personnel and ensures proper completion of all front office duties. Directs and coordinates the activities of the front desk, reservations, guest services, and telephone areas. Prepare monthly reports and budget for front office department. FRONT OFFICE MANAGER DUTIES AND RESPONSIBILITIES: Trains, cross –trains, and retrains all front office personnel. Participates in the selection of front office personnel. Schedules the front office staff. Supervises workload during shifts. Evaluates the job performance if each front office employee. Maintains working relationships and communicates with all departments. Maintains master key control. Verifies that accurate room status information is maintained and communicated. Resolves guest problems quickly, efficiently, and courteously. Updates group information. Maintains, monitors, and prepares group requirements. Reviews and completes credit limit report. Works within the allocated budget for the front office Checks cashiers in and out and verifies banks and deposits at the end of each shift. Enforces all cash-handling, check-cashing, and credit policies. Conducts regularly scheduled meetings of front office personnel. Wears the proper uniform at all times. Upholds the hotel's commitment to hospitality. Prepare performance reports related to front office. Maximize room revenue and occupancy by reviewing status daily. Analyse rate variance, monitor credit report and maintain close observation. Monitor high balance guest and take appropriate action. Ensure implementation of all hotel policies and house rules. Prepare revenue and occupancy forecasting. Ensure logging and delivery of all messages, packages, and mail. Ensure that employees are, at all times, attentive, friendly, helpful and courteous. Monitor all V.I.P‟s special guests and requests. Maintain required pars of all front office and stationary supplies. Review daily front office work and activity reports generated by Night Audit. Review Front office log book and Guest feedback forms on a daily basis. Perform other duties as requested by management. JOB DESCRIPTION OF ASSISTANT FRONT MANAGER: POSITION TITLE: Asst. Front Office Manager / FOM / Deputy Front Office Manager REPORTS TO: General Manager / Resident Manager / Front Office Manager POSITION SUMMARY: In the absence of Front Office manager or Resident Manger take charge of the operations of Front office Department. Primarily reporting to Front office manager or EAM Rooms. Ensures guests have a smooth running stay at the hotel. As the Assistant Front Office Manager, one should act as the bridge between the front and the back office. While coordinating the operation, you will also ensure that all guests experience a fantastic stay. ASSISTANT FOM DUTIES AND RESPONSIBILITIES: Customer Satisfaction (Guest Feedback, Social Media Review). Financial Performance (Up selling, Room Revenue, Operation Auditing). Showing Initiative, Problem Solving, Staff Training, Team Leading. Manages and motivates the Front Office team. Welcomes guests and fosters customer loyalty through his/her friendly manner. Develops high quality relationships with guests throughout their stay. Handles any guest complaints or contentious issues that cannot be settled directly. Oversee and supervises guest arrivals and departures. Ensure that personalized service is offered to each and every guest. Ensures that the pricing policy and internal audit procedures are duly applied. Supervises the management of debtors, group and individual guest invoicing. Monitor all executive floor executives to ensure maximum guest satisfaction. Review arrival list for all arrivals and VIPs to check room allocations, amenities. Prepare monthly and daily revenue report and circulate to all HOD's. Prepare Room revenue and occupancy forecast take action on rate strategies. Is involved in recruitment of new team members for front office. Integrates and trains employees, providing support for skills development. Ensures that all front desk employees are well presented. Ensures that the workplace remains clean and tidy Have a good knowledge of all systems and standard operating procedures. Ensures that guest documentation and information is available and up-to-date. LOBBY RECEPTION DESK AT SHERATON GRAND GUEST RELATIONS: A guest relations officer is a customer service representative at a hotel. The officer is responsible for greeting guests upon arrival to the hotel, and is generally one of the first employees a guest encounters. The main focus of a guest relations officer is to ensure the guest is happy. The daily duties of a guest relations officer varies based on the needs of the guests at the hotel. A guest relations officer may escort VIP guests to their rooms and arrange tickets to performances or restaurant reservations. The guest relations officer is responsible for handling any problems or complaints that arise. POSITION TITLE: Guest Relation Executive-GRE REPORTS TO: Front office manager / Asst. Front office manager POSITION SUMMARY: Attend to guests courteously and deal promptly with their requests and queries. Have detailed information about the hotel and city. Check on VIP guest movements, complete their preregistration formalities. Allocate rooms to all arriving guests after checking the guest preferences. Collect guest feedback forms and do any possible first hand service recovery steps. GRE DUTIES AND RESPONSIBILITIES: Welcome guests during check-in and giving a fond farewell to guest while checkout. Handling guest complaints and concerns in an efficient and timely manner. Overseeing VIP guests, arrivals and departures. Coordinating and multi-tasking job duties in a busy environment. Should possess detailed information about the Hotel, city as well as the competition. Detailed information regarding arrivals and room requirements. Have up to date information on daily room occupancy Providing excellent customer service as per hotel standards. Greeting guests as they enter and exit the hotel. Providing information regarding the Hotel, town attractions, activities etc. Check on VIP reservations, complete their pre-registration formalities. Allocate rooms to all arriving guests. Maintain up-to date information on room rates, current promotions, offers and packages Maintain all guest folios in the manner instructed and type out necessary guest likes and dislikes to the appropriate fields on the profile. Co-ordinate with housekeeping for clearing of rooms. Collect Guest feedback during guest departure along with his likes and dislikes. Perform basic cashier activities as and when required. Maintain guest lockers for safe custody. Ensure that all check-ins and check-outs are handled smoothly without unnecessary delay or discomfort to any guest. Give proper and complete handover to the next shift Should be able to handle all guests without bias or prejudice. Follow the house rules and policies laid down by the management. Adhere to strict staff grooming and hygiene standards. Consciously and continuously strive to better his/ her skills and increase his/ her knowledge. Good command of the English language is essential, both written and verbal Must possess strong organization time management skills, attention to detail. Must be guest service focused and a team player. Positive attitude and outgoing personality is essential. Must be able to work shifts - days, evenings, weekends and holidays. Ability to relate well to Hotel guests and employees. Professional in demeanour and presentation. Personable, enthusiastic, self-motivated and able to work independently. Observant, discriminating and detail-oriented Ability to understand and carry out oral and written instructions and request clarification when needed. Strong interpersonal and organizational skills. Able to work morning, evening, weekend, holiday, and overnight shifts. SHIFT TIMINGS: Morning Shift: 7:00 am-4:00 pm General Shift: 9:00 am-6:00 pm Afternoon Shift: 2:00 pm-11:00 pm CHAPTER 3 LAYOUT AND EQUIPMENT FOOD AND BEVERAGE SERVICE Service equipment‟s Elegant and attractive service ware, colourful and clean dishes, quality plates and glassware add to the décor of a restaurant. However, several factors have to be considered while selecting the equipment Standard of the restaurant Types of service Décor and theme of the restaurant Types of clientele Durability of equipment Ease of maintenance Availability when stocks run out for replacement Storage Flexibility Price factor Standardization A hotel or restaurant should be well stocked with appropriate equipment to provide quality service. For multipurpose use and to cut down costs, most hotels /restaurants standardize equipment in terms of size and colour. Food and beverage equipment may be divided into glassware, china ware and table ware, which are further subdivided into flatware, cutlery and hollowware GLASSWARE Collins glassware Collins glassware is a glass tumbler holding 240 to 350 ml, used to serve a mixed drink, named after Tom Collins .this glass somewhat narrower, and holds less than the similar highball glass High ball glass A high ball glass is a glass tumbler, holding between 8 to 12 fluid ounces (240 to 350 ml.) used to serve a mixed drink, Or high ball. This glass is taller than an old fashioned glass and shorter than Collins glass Shot glass It is a small glass used for measuring or serving up to three ounce of liquor. Modern shot glass holds a thicker base and sides than the whiskey glass ➢ Pint glass A pint glass is a drinking vessel holding an imperial pint (568 ml) of liquid and is usually used for beer. Three common shapes of pint glass are found (conical, jug, and flared top), though others are available. Pints are considered good for serving stouts, porters and English ales Pilsner glass A pilsner glass is a glass used to serve many types of light beers, but is intended for its namesake, the pilsner; pilsner glasses are generally smaller than a pint glass, usually in 250 ml or 330ml sizes. They are tall slender and tapered. Wheat beer glasses are often mistakenly referred to as pilsner glasses. Beer stein glass A beer stein glass is a traditionally German beer tankard or mug, made of pewter, sliver, wood, porcelain usually with a hinged lid and levered thumb lift Flute glass A flute glass is preferred serving vessel for belgain lambics and fruit beers. The narrow shape helps maintain carbonation, while providing a strong aromatic front. Flute glasses display the lively carbonation, sparkling colour, and soft lacing of this distinct style Snifters Typically used for serving brandy and cognac, a snifter is ideal for capturing the volatiles of aromatic beers, such as Belgian ales, India pale ales, barley wines and wheat wines .the shape help trap the volatiles , while allowing swirling to agitate them and produce an intense aroma Tulip glass A tulip glass not only helps trap the aroma, but also and olfactory sensation. The body is bulbous, but the top flares out to form a lip which helps head retention. It is recommended for serving Scottish ales, barley wines, Belgian ales and other aromatic beers Red wine glass Typically red wine glasses will be a little taller and have a larger bowl than white wine glasses. In general reds are bigger and bolder wines so they require a larger glass to allow all those aromas and flavours to emerge Sherry glass A sherry glass is a drink ware generally used for serving aromatic alcoholic beverages, such as sherry, port, aperitifs and liqueurs, and layered shooters. An is standard sized sherry glass is 120 ml. the co pita, with its aroma-enhancing narrow taper, is a type of sherry glass Champagne flutes Champagne flutes are characterized by a long stem with a tall, narrow bowl on top. The shape is designed to keep sparkling wine attractive and inviting during its consumption. The glass is designed in a manner to help retain the signature carbonation in the beverage Coupette glass A modified version of the cocktail glass used for serving drinks where the rim of the glass is required to be coated in either sugar or salt or any other condiment used to make some of the more exotic drinks such as margaritas Pitcher This large container usually has a handle and a lip or spout for pouring the content into several glasses. Available in glass or plastic generally used for serving beer keg for draft beer Old fashioned glass the old fashioned glass, rock glass or lowball is a short tumbler used for serving liquor “on the rocks” meaning over ice or restaurant having few ingredients it is named after the old fashioned cocktail , traditionally served in the old fashioned glass Coffee mug Almost smaller version of the beer mug, made of thick heavy glass and used for coffee Irish coffee mug A uniquely shaped glass with a handle that is used to serve any hot beverage such as Spanish coffee or cocoa TABLE WARE Asparagus holder The asparagus holder is a utensil for a diner to hold a single stalk of asparagus .it made of a single strip of metal, bent in the form of u-shaped tongs. With a small square plate at each end to grip the stalk Pastry slicer Pastry slicer is used for serving pastries (potion of gateau) Pastry fork Pastry fork is a small fork designed for eating pastries and other desserts while holding plate. It is typically designed so that it can be used with right hand holds the plate. Oyster fork A fork is used for picking up shellfish cocktail or oyster. This fork is shaped like a regular fork but it slightly smaller and the tines are curved outward Lobster pick This long, narrow utensil is used to pull every shred of meat from the hard-to reach cavities of lobsters or crabs. The tip of a lobster pick can either be pointed or in the shape of a tiny two –prong fork Snail dish It is round dish with two ears having six indentations to hold portion of six snails The equipment used in the bar may vary in their variety of uses. Proper handling, cleaning and maintenance should be carried out efficiently. Waiters friend or waiters knife It is used to open wines bottles and there should be adequate number of coils on the screw, the lever should hold its position when opened, not flop about Fruit knife and board a small stainless steel knife is required for the bar for cutting oranges , lemon and other fruits to be used in the drinks there should also be a bar board on which to cut these fruits Fruit squeezers These are used to squeeze fruit juices; it may be glass, plastic or stainless steel type Coaster Wine bottles are placed on coasters to protect the table They are made from metal or wood, sometimes small card or paper mats, placed under glasses containing drinks are called coaster Ice making machine equipment `The machine is used to produce a sufficient quantity of ice for the needs of the operation cube ice is probably the most useful shape for beverages Ice crushers Electric or hand operated ice crusher will crush ice cubes or pieces of ice Cocktail shaker: There are two types cocktail shaker the Boston shaker and the standard shaker. Boston shaker has two parts and is used in conjunction with hawthorn strainer Blenders Blenders are a type of liquidizers; they usually have two speeds, and may have an attachment for crushing ice Muddlers and spoons A muddler `is a stirrer, often made from plastic .it served with longed mixed drinks. Bar spoon is usually made from EPNS or stainless steel .it sufficiently long to be used with a mixing glass Mixing glass: The mixing glass is used for stirred restaurant such as dry martini. Throw away ice used for each drink, never re-use the ice Today much restaurant use point of sale equipment, a computer – based technology to take orders, record them, accept payments, or prints their receipts. Restaurant servers, bartenders, and cashier can use pos system to enter and record food and orders easily. A pos system in the F&B service can increase convinces and accuracy in order tracking, and can save time during rush hours. It can smoothly perform the following functions: Calculating cash due for every order entered for a table Recording the method of payment Tracking balance cash Creating periodic sales reports Calculating labour and payroll data Recording daily check averages for each worker Recording information of repeat customers KITCHEN DEPARTMENT Tongs Spatulas Range Oven Grill Deep-fryer Reach-in cooler Sauté Pans Ladles Chef‟s knives Whisks Mixing bowls Plastic inserts for coolers Steam table Metal or plastic shelves for walk-in cooler Cleaning Rags Cleaning buckets (specifically labeled for cleaning products) Hand soap/ sanitizer dispenser DESCRIPTION GAS RANGE: It consists of high pressure and low-pressure burner situated adjacently and supplied by gas form the gas tank at the back of the hotel. OVEN: These are very big oven which are used for making of pizzas, bacon etc. WALK IN/ DEEP FREEZER: These are house refrigerators encased in a room which are otherwise refrigerated rooms maintained at very low temperature and have a large area for storage. BLENDER: These portable mixers are used for blending or mixing of liquids. BURNERS: They are singular high pressure range used for outdoor catering work for Rumal roti in Tandoori sections. They may be connected to cylinders. DEEP FAT FRYER: It is fryer heater with elements and a strainer to drain the oil. Temperature is controlled with a thermostat. REFRIGERATORS: These are fridges that are able to house a lot of things and keep them cool to the desired temperature. They are controlled thermostatically. SMALL EQUIPMENT & UTENSILS Small equipment, though small are the real equipment used in the kitchen for the actual culinary purposes. Listed here are some of the important equipment. MICROWAVE: Microwave is used in the kitchen to reheat the food. RANGE: The ranges are used in the kitchen for fast cooking. HOT PLATE AND DEEP FRYER : Hot plate is used to grille the vegetable and non veg items & deep fryer are used to deep fry the crispy item. FRONT OFFICE Equipment used in the front office: PABX (Private Automatic Branch Exchange) Switchboard Reception Desk/Counter Computer with internet connection Telephone Sets Printer Software (Computer Reservation System) Fax Machines Computerized Cash Register Credit card/debit machine Filing Cabinet Key Rack Key Card Sets Money Verifier Description: PABX (PRIVATE AUTOMATIC BRANCH EXCHANGE) SWITCH BOARD: A private automatic branch exchange (PABX) is an automatic telephone switching system within a private enterprise. Originally, such systems - called private branch exchanges (PBX) - required the use of a live operator. Since almost all private branch exchanges today are automatic, the abbreviation "PBX" usually implies a "PABX." RECEPTION DESK /COUNTER: The place in public and company buildings where a receptionist presides, typically located in the front entrance of a building just inside the door. At a reception desk you may ask how to gain access to different parts of the building. TELEPHONE SET: A telephone or phone is a communication device that permits two or more users to conduct a conversation when they are too far apart to be heard directly. A telephone converts sound, typically and most efficiently the human voice, into electronic signals suitable for transmission via cables or other transmission media over long distances, and replays such signals simultaneously in audible form to its user. PRINTER: In computing, a printer is a peripheral device which makes a persistent human readable representation of graphics or text on paper or similar physical media. The two most common printer mechanisms are black and white laser printers used for common documents, and color inkjet printers which can produce high quality photograph output. SOFTWARE (COMPUTER RESERVATION SYSTEM) A computer reservations system or central reservation system (CRS) is a computerized system used to store and retrieve information and conduct transactions related to air travel, hotels, car rental, or activities. Originally designed and operated by airlines, CRS‟ were later extended for the use of travel agencies. Major CRS operations that book and sell tickets for multiple airlines are known as Global Distribution System (GDS). Modern GDS‟ typically allow users to book hotel rooms, rental cars, airline tickets as well as activities and tours. They also provide access to railway reservations and bus reservations in some markets, although these are not always integrated with the main system. FAX MACHINE: Short form for Facsimile machine, a device that can send or Receive pictures and text over a telephone line. Fax machines work by digitizing an image - dividing it into a grid of dots. Each dot is either on or off, depending on whether it is black or white. Electronically, each dot is represented by a bit that has a value of either 0 (off) or 1 (on). In this way, the fax machine translates a picture into a series of zeros and ones (called a bit map) that can be transmitted like normal computer data. On the receiving side, a fax machine reads the incoming data, translates the zeros and ones back into dots, and reprints the picture. COMPUTERIZED CASH REGISTER: A cash register, also referred to as a till in the United Kingdom and other Commonwealth countries, is a mechanical or electronic device for registering and calculating transactions. It is usually attached to a drawer for storing cash and other valuables. The cash register is also usually attached to a printer that can print receipts for record keeping purposes. CREDIT /DEBIT CARD SWIPING MACHINE: There are various types of terminals available to merchants, although most have the same basic purpose and functions. They allow a merchant to insert, swipe, or manually enter the required credit/debit card information, to transmit this data to the merchant service provider for authorization and finally, to transfer funds to the merchant. FILING CABINET: This is piece of office furniture usually used to store paper documents in file folders. In the simplest context, it is an enclosure for drawers in which items are stored. The two most common forms of filing cabinets are vertical files and lateral files. MONEY VERIFIER: A currency detector or currency validator is a device that determines whether banknotes are genuine or counterfeit. These devices are used in many automated machines found self-checkout, gaming machines, transportation parking machines, automatic fare collection machines, and vending machines. CHAPTER 4. OPERATIONS FOOD AND BEVERAGE SERVICE The purchasing department in F&B service is responsible for purchasing, storing, and issuing the supply of raw food items, canned /bottled beverages, equipment. The purchasing department works with accounts department to keep the information on allocated budget and balanced budget. The following factors influence purchasing: Size of food & beverage organization Location of food &beverage organization Availability and size of storage space Organization budget and policies Purchasing product The purchaser is responsible for purchasing a product. He studies the market, and analyzes and selects suppliers, wholesalers, and contemporary market prices. He then liaisons with suppliers and wholesalers to get good material at fair price and purchases the required commodities by following appropriate purchase procedures Receiving the product The receiver receives the product from the suppliers. He checks the product for right quality and quantity. He deals with the delivery personnel from the suppliers end and signs on the related receipts Storing and issuing the product The store men carry out the task of storing received supply and issuing it to respective departments. They updated the stock database, and manage old and new material in the stock. They also keep record of stock to the latest date Preparing and presenting an f&b product This includes preparation of various food items and fresh beverages. The cooks prepare various foods and the bar tenders prepare cold beverages such as mock tails and cocktails. They also make the dish most presentable by arranging food platter and decorating it in an attractive manner. The beverages are also decorated by using fruit slices, decorating the glasses, sippers, and stirrers. Consuming the f&b product This part is played by the guests. At service end, the respective staff takes inventory of consumed and balanced stock of food and beverages and keeps it updated to latest figures MAINTANING FOOD AND BEVERAGE Standards It is very vital for an f&b service organization or an f&b department in a large hotel to keep their standards of food and beverage high. If the quality of food and beverage along with the best service is what the guests liked, then the chances of guests coming repeatedly and singing praises of what they received are high. Managing buffets, banquets, and catered events before planning and executing buffets, banquets or catered events, the respective managers and supervisors need to consider the following factors Type of event It can be formal such as seminars, meetings, or conference, or informal such as a wedding reception, birthday party, and employee outing, and alike. Involvement of various persons The participant such as decorating staff, planning staff such as managers, serving staff, supervising staff, wholesalers, and guests Event requirement It is important to know the date and time of event, the number expected guests, dance floor, audio or projector systems, or any special requirement demanded by the guest s before planning the event Decors It includes flowers, table arrangement, centre-pieces, and candles, artificial fountains/waterfalls. Decorative art pieces, plants and pots for both formal and informal occasions with the involvement of décor artists. The display pieces may be curved baked or assembled; made of edible or non-edible substances according to the laid standard s. the decoration needs to go in pair with the theme of the banquet, buffet, or some event. Menu According to the time of event, it include starter, salads, breads, main courses, desserts, beverages, accompaniment, and garnishes according to the establish standard. It must be hygienic, in line with the occasion, and meeting the f&b service establishment standards Serving equipment Depending upon the requirement of guests and serving style, it can include sliver ware, platters, and table linens, and other required serving equipment. Serving norms According to establishment norms, serving right food at right temperature, replenishing food platters timely, keeping the overall display neat and attractive, storing food and managing beverages consumption after service, cleaning buffet or banquet area, restoring plates, cutlery, guerdion trolleys, and glassware after completion of service F&b service analysis The f&b managers need to conduct financial analysis and quality analysis. Financial analysis is carried out in three steps:- Setting expectation The managers study current and future market trends and forecast expenses. Budgets are prepared based on manager‟s inputs. Evaluating the actual situation The managers also keep eye on present situation in which f&b service is functioning. They need to consider fixed costs such as rents and property taxes, and variable costs such as material, advertisement, and music and entertainment costs. Analysing the difference They come up with the difference and find out the reasons and apply the required policies. The quality analysis needs to consider the following factors while providing the food product service: Evaluating on going product analysis checklist includes doneness, aroma and taste of ready dish , garnish, colour , appearance , presentation , serving portion, and alike Evaluating the food and beverages product for safety against consumption Evaluating weekly review of product deviation that includes dates, product name, problem, solutions and recommendation. F&B service decision making It includes coming up with corrective actions in case of certain unpleasant results. The managers make decisions after going through the following steps:- Identifying the problems Identifying reason Determining a number of solution Selecting a best solution Applying the solution Evaluating the solution. FOOD PRODUTION The food and beverage is one of the integral part and important operational department in a hotel which is divided into food production and food and beverage service department. Food production or kitchen department is responsible for the actual preparation of food items whereas the F & B service department is responsible for the systematic service of food from the hot or cold plates of kitchen to the customer‟s tables. The term kitchen is derived from the French word “Cuisine” which literally means Art of cooking or food preparation in the kitchen. But in the modern concept of catering the cuisine not only refers to Art of cooking foods in the kitchen, it also indicates the style of service offered to serve the food. COOKERY: Cookery is defined as a chemical process involving the application and withdraws of heat; proper mixing of ingredients decision-making and technical knowledge and skill but with the changing definition cooking is defined as both an art as well as technology. In French the word „cuisine‟ means the art of cooking and preparing dishes and the place kitchen where they are prepared. The art of cooking is ancient and generally originated when by chance a chunk of meat fell into fire and came out to be more tasty and tender and it was from this point only that cooking has evolved. A. LEVEL OF SKILLS AND EXPERIENCES SKILLS may be grouped into 3 general categories. 1) SUPERVISOR: The head of the food service, whether called Executive chef or head chef or kitchen director, must have management and supervisory skills as well as through knowledge of food production. He should be able to: • Organize and motivate people under him. • Planning menus and production procedures. • Controlling costs and managing budgets. • Purchasing food supplies & equipment. • Must be an experienced chef in order to schedule food production. • Train and instruct workers. • Control quality. 2) TECHNICALLY: The cooks are the backbone of the kitchen. These workers carry out the actual food production. They must have knowledge of and experience in cooking techniques. They must be able to function well with their fellow workers and co-ordinate with other departments. Food production is a team activity. 3) ENTRY LEVEL: This level of workers usually requires no particular skills & experience. The jobs assigned to them are stewarding or basic pre-preparation of vegetables. As their knowledge, skill & experience increases, they may be given more complex task which will eventually make them skilled chefs. Many ex-chefs begin their career as pot washers. Beginning in an entry level position and working one‟s way up has been the traditional way of advancing in a food service career. Today however, who are a graduate from hotel management start at entry level already possessing a general knowledge of food production practices, which would give them a head start over other beginners who have no knowledge. B. ATTITUDES AND BEHAVIUR IN THE KITCHEN „LA CUISINE` means the kitchen. Also „Art Of Cooking` C Care of equipment. U Understanding the basic method (to achieve quality). I Integrity in handling & serving food (would I eat the food prepared by me). S Safety in handling equipment. I Initiatives you will have to take. N Neatness during work & presentation. E Efficiency of yourself. C. PERSONAL HYGIENE. A hygienic appearance of professional is indicated by high standards of personal cleanliness and is shown by cleanliness of hair, hands, face, clothing and shoes. Good personal hygiene helps prevent food borne disease; therefore these points must be put into practice. • Shower or bath daily • Wear clean clothes and uniform. • Do not work if suffering from a communicable disease. • Handle food as little as possible. • Wash hands before and during work and after using the toilet. • Keep hair clean and do not handle. • Keep fingernails clean & shorter. • Do not touch nose & mouth with hands. • Do not cough or sneeze over food, use a tissue. • Do not wear rings, earrings, jewelry & watches. • Do not smoke in food areas. • Taste food with a clean spoon. • Do not sit on a work surface. • Footwear should be clean and safe. • Chef cap should always be worn when handling food. • Open cuts, burns etc. must be covered with waterproof dressing. • Persons suffering from diarrhea, sore throat, vomiting, cold etc. must not handle food. If a person becomes aware that they are suffering from or are carrier of typhoid, paratyphoid, salmonella or staphylococcal infection, the parson responsible for the premises must be informed, who then must inform the Medical Officer of Health. HYGIENE IN HANDLING FOOD 1. DRY FOOD STORAGE: Avoid moisture, air tight container, avoid insect & rodent. 2. FREEZER STORAGE: Well packed food with label store at -18º C, follow FIFO & thaw properly before use. 3. COLD ROOM STORAGE: Cooked items away from raw item. Store everything in container. Chill food before refrigeration. Keep temperature under 7º C. 4. HOT FOOD STORAGE: Do not reheat in Bain Marie. Cover all the food. Keep food above 65º C. 5. FOOD HANDLING: • Work with fresh & safe food • Use clean equipment & work table. • Wash & wipe tools (knives, chopping board etc.) after every use. • Wash ingredients. • Re boil stocks, sauces, soups, milk before re use. • Do not mix batches of cooked food. • Use separate tools for vegetables & meats. • Use separate tools for raw & cooked food. • Quickly chill all high risk food for cold storage. • Keep work area clean. D. KITCHEN UNIFORMS & PROTECTIVE CLOTHING CHEF CAP • should cover the hair. • Retain sweat on the face. SCARF • Retaining sweat around the neck. • Decreases risk of catching cold when going inside a walk in. • Also brings neatness to uniform. CHEF COAT • Protect the chest from heat (double press, cotton). • White color (shows when dirty, less heat absorber) APRON • Protect chef coat & trouser. • Not used to wipe hands. TROUSER • generally black or black & white check. SHOES • Ankle high shoes. • Low heal • Leather with rubber or wooden sole. • Always wear black socks. E. SAFETY PROCEDURE IN HANDLING EQUIPMENT Safety procedure in handling of equipment • Do not wash equipment unless you understand the operation. • Use all guards & safety devices on equipment. • Do not touch or remove food, from any kind of equipment, while it is running. • Remove particles of food with cloth, palette knife, needle or brush from cutting machine. • Unplug electrical equipment before disassembling or cleaning. • Make sure the switch is off before plugging in equipment. • Do not touch or handle electrical equipment including switches, if your hands are wet or if you are standing in water. • Test that it is properly assembled, plug in and switch on. • Wear properly fitting clothing and tuck in apron string to avoid getting caught in machinery. • Use equipment only for the purpose intended. • Stack pots, pans and other equipment properly on racks so that they are stable and not likely to fall. FRONT OFFICE Regardless of the class or type of the hotel, front office is the most visible and essential focal -point of a hotel. The focal point of activity within the front office is the reception desk, which is located in the front lobby of a hotel and dispenses all front-of-the-house activities of the hotel. It is the communication centre of the hotel with great amount of guest contact. Guests interact with the hotel for the first time by interacting with the staff of the front office, and they form the first impression about the hotel based on the efficiency, competency and behaviour of the front office staff. The reception desk performs the functions like the sale of rooms, guest registration, room assignments, handling of guest requests, maintenance of the guest accounts, cashiering along with handling mail and providing information. The financial tasks usually handled by the front desk personnel include receiving cash payments, handling guest folios, verifying cheques and handling foreign currency and credit cards. In this Unit, you will be familiarised with all these aspects of the front office management. FUNCTIONS: The primary function of the front office is that of a facilitator between the guest and other departments of the hotel. Another job of Front office desk is also to support and help in providing services to the guests. The number of interactions and transactions between the guest and the hotel during a guest stay, determine the type and nature of front office operations. The stages of guest stay are: • Pre-arrival, • arrival, • occupancy, and • departure. Various transactions between the guest and the hotel, therefore, depend upon the stage of the guest stay. The transactions can be best understood by going through the guest cycle. Transactions and exchange of services between a guest and a hotel: Reservations, check-in and registration, mail and information, uniformed service and baggage handling, telephone calls and messages, handling guest accounts, and Check-out and bill settlement. All these services and transactions are handled by the front office department. The functions and services of the front office department can be differentiated depending upon the area where they are being performed. Some of the functions are performed by the reception desk as front-of-the-house operations and rest are performed as back-of-the-house operations. Front-of-the-House operations are known so because these operations take place in front of the guests. Thus, these operations are related either to direct interaction with the guest or they are being conducted in front of the guest. The front office activities start from the time a guest calls or sends in a request for reservation/ accommodation. Staff of the front office department starts interacting with guest by taking in guest information and reservation request, leading to confirmation of reservation and finally to the handling of guest on arrival and guest check-in. Check-in activity is a must for both, a guest with reservation or a walk-in-guest, i.e., one without prior reservation. The reservation system of hotels varies but nowadays since it is mostly computerised; therefore, features are the same. Check-in procedures require the collection of a lot of information. This is because information helps in building guest record data and serves the purposes of a ready reckoner in case of any emergency involving the guest. Front office takes in the guest information for future use and provides the guest with information about the hotel and its various services and thus, becomes the connecting link between the guest and the hotel. The pivotal role played by the front office is quite apparent from this very fact that it is the centre of all activities connected with guests in the hotel. Therefore, decisions regarding the sale of a room to a particular guest, availability and allocation of a room, maintaining guest account by coordinating with the housekeeping and room service are the major front-of-the-house activities. Finally, the account settlement or deciding on the time of account settlement is generally a part of check-out process, performed by front office. Thus in short we can say that front office is the first and last place (as in check-in and check-out), wherein a guest interacts with the hotel. The department of the front office performs quite a few functions/operations. It becomes necessary to have a well-defined organisational structure for smooth operations. The organisational structure of the front office depends on many factors (Principles of Hotel Front Office Operations, Sue Baker, et. al.) have described them thus: • Size of the Hotel: Bigger the hotel, the more specialised the staff is required to be. Whereas in the smaller hotels, one employee/staff member may perform a wide variety of duties. • Standard of Service: High-class hotels usually provide more personal services for guests and, therefore, they expect greater specialisation from their staff. • Type of Guests: The needs of Guests usually differ on the basis of their purpose of visit, i.e., business client prefers less time to be spent on checking-in and checking-out, and it is quite possible they won‟t mind carrying their own luggage. So the emphasis is more on staff in the front desk section than at the concierge. • Type of Hotel: A hotel situated in the airport area knows that a guest may check-in or check-out at any time during the 24 hours of a day. So more emphasis needs to be there on front desk as a full team is needed to be on duty at all times. CHAPTER 5 SWOT ANALYSIS WHAT IS SWOT ANALYSIS? SWOT analysis is a strategic planning method used to evaluate the Strengths, Weaknesses, Opportunities and Threats involved in a project or in a business venture. It involves specifying the objective of the business venture or project and identifying the internal and external factors that are favorable and unfavorable to achieve that objective. The technique is credited to Albert Humphrey, who led convention at Stanford University in the 1960‟s and 1970‟s using data from Fortune 500 companies. A SWOT analysis must first start with defining a desired end state or objective. A SWOT analysis may be incorporated into the strategic planning model. Strategic Planning, including SWOT and SCAN analysis has been the subject of much research. STRENGTHS: Attributes of the person or company those are helpful to achieving the objective(s). WEAKNESSES: Attributes of the person or company that are harmful to achieving the objective(s). OPPORTUNITIES: External conditions that are helpful to achieving the objective(s). THREATS: External conditions which could do damage to the objective(s). SWOT is acronym for Strengths, Weaknesses, Opportunities and Threats. AIM OF A SWOT ANALYSIS: Reveal your competitive advantages. Analyse your prospects for sales, profitability and product development. Prepare your company for problems. Allow for the development of contingency plan. SHERATON GRAND SWOT ANALYSIS STRENTH: Sheraton focuses on development of life style brand at a leisure price point supported by innovative marketing that makes an emotional connection clients Growing consumer demands for an individuated travelling experience is generating potential for hotel operators to develop distinctive brands , properties and services Quality staff & its quality service. The hospitality is marked with a touch of Indian culture. Good coordination from one department to another. Good inter-departmental coordination in each department. Its architecture and ambience The nearby attractions Brigade campus WEAKNESS: Most of the employees are not paid while they work over time. Lack of innovation in the hotel. Employees have very limited knowledge. Wastage of food from banquets and buffet. At the time of operations no one is bothered to follow the standards. Have a large number of non-permanent employees (on contract basis). Only 3 service elevators are available for the staff. In few departments the number of trainees is more when compared to permanent staffs. OPPORTUNITIES: Inflow of foreign guest. Product & service expansion. Increase revenue from non-residents. Scope for further growth. The experienced work force is ready to cope up with any sudden change. Since the hotel is accessible to airport, shopping centre. It attracts a lot of tourists and business people. Promotion of staffs. Promote different cuisines & food fests to attract guests. THREATS: Lack of training and manpower also pose a threat bringing down the level of service. High employee turnover ratio. Lack of latest technology in guest rooms. Equipment not up to date. Competitive market. Changes in the market. Technical changes. Conclusion for SWOT analysis: Updating of the latest technology. Making sure that the hotel staffs are updated on the latest trends & market changes. Food that is getting wasted from the banquet halls & kitchens can be sent to orphanages or welfare centres. Taking keen interest on non-permanent staff by providing them proper guidance and making them more productive; also increasing their salaries if they are working efficiently. Equal pay for equal work. Having definite standard hours of work per day. CHAPTER 6 CONCLUSION This unique project is an attempt to examine the operational aspect of SHERATON GRAND AT BRIGADE GATEWAY. This project traces the general work accomplishment in the various departments and their sub units. All the system and procedures described may not be practical in all situations but can be adopted with necessary alternation. This project provides complete exposure to the requirements of the management for the smooth functioning of the property. The property has given me a warm hearted welcome through their exceptional staffs in all the departments. The work culture in the hotel is really good and the people around me maintain a good relation with the trainees of all the departments. The On-The-Job Training has helped me to gain enough knowledge that a beginner in the industry requires. Each day in the industry has given many opportunities to perform and learn. Through the complete cooperation of staff and management I was able to perform well. The training at each department has helped me to have an idea of each department apart from the textbook knowledge. This industrial training was a milestone in my career. It was a matter of pride for me to get trained in a good property in Bangalore. The training was an inspirational one. Hotel offers complete refreshment to both staff and guest. The training had helped me to know that successful performance usually requires general skills required through education and experience. The training has helped me to choose my path. It has taught me how to be a true professional. The whole report tells my full experience and the knowledge that I had gained through this training. Observations and performances have helped me to study and understand something new and useful. The training had also proved that attitude also plays a vital role in making up our career. Without a positive attitude it is tough to sustain in the industry. This training had also helped me to know and understand the hotel culture. With a special note of thanks to the staff and management of hotel SHERATON GRAND AT BRIGADE GATEWAY I hereby would like to conclude.