NS Toolbox talk 017 Life Time Records

Nuclear safety Element number 2 Local Administrative Controls
Procedures, method
statements, risk
017 Life Time Records and Records Management
Nuclear Safety Tool Box
Sellafield Ltd Projects Supplier Nuclear Safety Working Group1. Why is it important?
• Sellafield is a Nuclear Licensed Site and therefore must be able to demonstrate that any installed
products or equipment has met the relevant specification requirements.
• One of the key methods Sellafield Ltd Projects uses to demonstrate that specified requirements have
been met is by providing a set of Life Time Records (LTRs) with the product, material or equipment.
• LTR requirements are aligned to the Quality Grading system as explain in NS Tool box talk 002. For
Quality Grades 01 and 02 Sellafield Ltd will require a quality plan and the underpinning LTRs. For
Grade 03 and 04 SL may only ask for a Certificate of Conformity.
• If any product or material is found to be defective in service, by referring back to the relevant LTRs,
Sellafield Ltd is able to identify which other locations that product, material or equipment has been
installed and take the appropriate action.
2. What are the consequences of getting it wrong?
The number one consequence is that the product, material or equipment cannot be accepted by
Sellafield Ltd, therefore Sellafield Ltd will not authorise a Release Note.
If a Release Note is not authorised then the contractor will not get paid.
Without the appropriate LTRs, Sellafield Ltd cannot demonstrate that they have purchased or
installed products, materials or equipment that satisfies the specified requirements.
Without material traceability Sellafield Ltd cannot identify the locations of installed products,
material or equipment, this could lead to multiple failures.
3. Examples -
SLP 2.15.05 How do I control and approve Life Time Records
SLSP SL Expectations for compilation and submission of Life Time Records
SLF Life Time Record Requirements and Certification Record
What does good look like?
• Using Sellafield Ltd Practice (SLP) 2.15.05 the LTR requirements are listed and agreed by all parties prior
to starting work.
• Using the SLP 2.15.05 Indexes all parties can agree which templates will be used to record the required
• LTRs are aligned to the Quality Grading system, i.e. use the four Risk levels, Very High Risk, High Risk,
Medium Risk and Low Risk.
• There is a recognised Records Schedule that defines the scope of LTRs, the templates, and identifies
who is responsible for generation and verification.
• Ensure that LTRs are generated and verified by all parties concurrent with manufacture/installation.
• Everyone understands the consequences of getting it wrong.
• LTR completion is listed as a key programme milestone.
• We establish and maintain a questioning culture.
• Regular briefings, toolbox talks, education and testing of understanding.
• Regular surveillance of our working activities.
Nuclear safety = realising the Design Intent through Quality of Workmanship in order to
protect our people and the environment