ESO Documentation
and Considerations
for
Major Emergencies
ESO
Safety
Management
Earthquake
Preparedness
Workshop
– Michael Böcker, ESO Safety Engineer –
ph. + 49 89 3200 6491 or mboecker@eso.org
La Serena,
Dec 2007
Three Level of Emergency Preparedness
Status
ESO Safety
Management
Level 1
Daily
Operation
Observatory
Adjustment
Level 2
Earthquake
Risk Reduction
La Serena, Dec. 2007
Level 3
Earthquake
Related
Ex postbreakdown
Earthquake Readiness Workshop
Major consequences
• Injury to employees,
contractors and
visitors
• Damage to property,
infrastructure and
emergency response
• Disruption of
observation operations
2
ESO Safety Documentation
- daily operation –
ESO Safety
Management
The basic ESO Earthquake Preparedness Documentation comprises –
•
•
ESO Safety Policy (SAF-POL-ESO-00000-0002);
ESO Safety Manual (SAF-POL-ESO-00000-0001)
Other documents are drawn up to support these documents. Consequently, they are
named ‘General Tools’ and comprise Notes, Records, Checklists, Safety Instructions,
Forms, etc.
•
•
•
•
•
Regular Maintenance Plan;
Shift Plan;
Attendance Lists;
Operation Procedures;
a.s.o.
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Management of an Earthquake Strike
it basically means:
ESO Safety
Management
•
Meeting of different interests
– Following restrictions set by law and ESO rules and regulations
– Attending the employer´s duty of care
– Considering the organisation´s operational interests
•
Systematic Analysis of earthquake risks and preparedness
•
Preparation and provision of an earthquake risk prevention, reaction and
recovery documentation.
La Serena, Dec. 2007
Earthquake Readiness Workshop
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TOP-Earthquake Preparedness Documentation
ESO Safety
Management
Earthquake Risk Assessment and Probability
Observation Continuation
Plan
Earthquake Preparedness
Plan
2 Link
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Earthquake Readiness Workshop
Training,
Information
Employee Awareness
and Training
Evacuation and
Rescue Guide
Inspection
Procedures
Emergency Organisation
and Response
Emergency Action
Plan
1 Link
Constructional
Technical
Earthquake Damage
Mitigation
5
ESO Safety
Management
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Earthquake Risk Documentation
- Before Earthquake Strikes –
Design – Operation - Inspection
ESO Safety
Management
Documentation Related to Engineering Design to Protect from Earthquake Forces
Specific
•
Technical documentation about the structural integrity of existing buildings, telescope
enclosures and other structures: “Review of mirror maintenance building structural
design”, “Structural Analysis of the LTA with modified interface plates”
•
New instruments and similar equipment: “Instructions to perform earthquake analysis“
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Link
Earthquake Risk Documentation
- Before Earthquake Strikes –
Design – Operation - Inspection
ESO Safety
Management
Specific engineering policies (Hazard Control Plan) for earthquake-related
risks:
– anchorage/ bracing policy for installation and relocation of equipment,
– policy on flexibility and clearance of piping, especially high-pressure flammable
and oxidizing gas cylinders,
– electrical arcing near combustibles,
– prevention against overbalance,
– engineered restraint for tanks and equipment utilizing flammable liquid,
– etc.
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Earthquake Readiness Workshop
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ESO Safety
Management
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Earthquake Risk Documentation
- Earthquake Strike –
Level 2
ESO Safety
Management
Documentation Related to General Organisation
RELATED TO EXTERNAL COORDINATION
• Documentation about external emergency response agreements: Use and maintenance of
private landing strip and private heliport (plan is coordinated with the Chilean General
Civil Aviation Authority), cooperation with Chilean authorities, health insurance
agreements, etc.
RELATED TO INTERNAL COORDINATION
• “Emergency Action Plan” to control hazards by setting rules and defining preventive
and emergency response procedures
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Emergency Action Plan
- Rules 1/2
ESO Safety
Management
Rules concerning:
• General Emergency Policy (life saving vs. property loss, life at risk policy)
Before
• Regular awareness trainings for specific groups (staff, response team)
• Regular inspection of emergency equipment and detection systems (Emergency Brigade
Instructor, Paramedic, Maintenance)
• Regular risk assessment (Emergency Brigade Instructor)
• Presence of Emergency Response Team Members
Before/ During/ After
• Duties and responsibilities of Emergency Response Team, staff, contractors
After
• Emergency organisation (emergency coordinator vs. emergency committee)
• Coordination of communication (channel 3 use, coordinator, emergency operation
centre, transport)
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Earthquake Readiness Workshop
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Emergency Action Plan
- Procedures 2/2
ESO Safety
Management
•
•
•
•
•
•
•
Emergency Alert Procedure for staff (1st: Site Safety Engineer), Alert for
example, according to “Escape and Rescue Plan”
Notification procedure of the Site Safety Engineer (paramedic,
communication coordinator, Emergency Brigade Action)
Evacuation Procedures (proceeding to designated Safety Zones, missing
persons)
Emergency Brigade Actions (Brigade Captain, priorities in case of risks)
Injured personnel (duties, responsibilities, transport, coordination with
ACHS)
Mass Evacuation (Emergency Committee, vehicle use, stockpiling,
evacuation route)
Post-emergency Action and reporting
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Earthquake Readiness Workshop
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Earthquake Risk Documentation
General Information for staff, visitors and contractors
- Earthquake Strike –
- detailed information ESO Safety
Management
•
Emergency Coordinator: “Emergency Coordinators Procedure”
– First actions in case of Earthquake, Fire, general Electrical Outage.
– Communication procedures (internal/ external)
•
Security Personnel: “Manual for Surveillance/ Security Personnel” (Access
control, Access/ use of landing strip and emergency information chain,
reporting/ information lines, behaviour)
•
Staff: Safety and Emergency Information, Summary Information/ leaflet for
Staff and visitors on how to behave
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Earthquake Readiness Workshop
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Link
ESO Safety
Management
La Serena, Dec. 2007
ESO Safety Management
14
Earthquake Risk Documentation
- Before/ During Earthquake Strikes –
 Emergency Team Information
ESO Safety
Management
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Earthquake Readiness Workshop
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Emergency Response Team Documentation
- Before Earthquake Strikes –
ESO Safety
Management
Secondary Level Documentation
•
Operation procedures for emergency equipment and automatic alarm systems
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Response plan (access, adequacy) for emergency gear such as tools, fire
fighting equipment and electrical generators
•
Inspection and test plan, as appropriate, of all seismic protection devices and
measures
•
List of stockpile of emergency supplies that may be needed to support the
emergency response team
•
List of stockpiling for catering and supply of staff in case of mass evacuation
•
Any other list supporting emergency response (list of important phone
numbers, List of emergency coordinator on duty, etc.)
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Link
Emergency Appointments
- Before Earthquake Strikes –
Secondary Level Documentation
ESO Safety
Management
“List of emergency response team members” incl. duties, responsibilities, regularly
updated contact data covering all shifts to supplement the emergency action plan and
training plan.
•
Emergency Coordinator (Shift)
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Floor Marshals
•
First Aid Volunteers
•
Fire Fighters
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Preventive Earthquake Documentation
Before/ During/ After an Earthquake Strike
ESO Safety
Management
Emergency Response Procedures
•
“Earthquake Inspection Procedures Camp and Residence Area“
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“Earthquake Inspection Procedures Telescope Area“
•
“Instruments Earthquake Procedures“
 Tasks to be performed by staff/ teams before during and immediately after an
earthquake occurred. They will be dictated by the magnitude of the earthquake
and the availability of personnel and other resources.
but also
 Specific Engineering Policies (Hazard Control Plan)
•
Recovery Plan
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Summary of Earthquake Related Measures
(major examples)
ESO Safety
Management
• Technical / Constructional
•
•
•
Instructions to perform earthquake analysis for Instruments and similar equipment
Engineering policies for earthquake related risks (achorage, bracing, piping, etc.)
Analysis Concept for Large Telescope Structures under Earthquake Load (EC 8)
• Organisational
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•
•
•
Emergency Action Plan
Standardised Tools: report format, checklists, inspection procedures, budget
approval, etc.
Appointments, etc.
Person/ Individual-related
•
•
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Emergency Coordinators Procedure
Evacuation and Rescue Plan
Trainings, (Earthquake Preparedness Workshop, walk-through inspections), etc.
La Serena, Dec. 2007
•
Earthquake Readiness Workshop
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ESO Safety
Management
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Let´s be prepared!
ESO Safety
Management
Thank you for your interest
La Serena, Dec. 2007
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