Current Research Information Systems
November 2009
Valerie McCutcheon
Operations Manager
Research & Enterprise
Topics
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Overview of Research Systems
Overview of Research lifecycle
The Research System
The impact and output agenda
Zoom in on integration of outputs
What we learned
Questions
Overview of Glasgow Research Systems
HR
System
Finance
System
Research
System
Student
System
Institutional
Repository
Research
Mapping System
& Web Pages
The Research Lifecycle
Pre-Award
Award
Post-Award
Stage 1:
Stage 2:
Stage 3:
Stage 4:
Stage 5:
Stage 6:
Pre-Project
Create
Project /
Application
Award
Receipt
Finance
Project
Initiation
Project
Management
Project
Completion
Research System Re-Development Timescale
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1994 Original System
2004 in-house decision – no retrospective steps!
2005 Decide to include costing within Research System
May 2006 First Version LIVE
June 2007 Costing module LIVE
March 2008 Project Closed
Research System
Research
System
Work In Progress
• Improved automation of award calculations
• Electronic document management and workflow
• Link to repository (Outputs and Impacts)
• Improved web pages
• CPD
• Sharing what we have learned and learning from
others
R&E Role in Impact and Output Agenda
• Assist with impact plans
• Identify users of our research and best
channels to get it to them
• Have better ways of articulating the
benefits and getting the beneficiaries to
confirm this
• Capture the benefits
Impact and Output
Licences
Collaborations
Institutional
Repository
Research
System
Conferences
Consultations
IP Manager
REF
System/
Impact
Enrich
Enlighten and Research System
Integration - Research Information
Lifecycle
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Policy mandatory full text deposit September 2008
Join up data and services
Open access
Output and Impact
Marketing
http://www.gla.ac.uk/enrich/
Some Enrich Deliverables
• 30,000 records in the Institutional
Repository service
• Clear policies and workflows for
collecting data
• Better search tools
– Alternative sources
– Interfiled catalogue and repository hits
• Staff profiles
• Better link between Research and Output
• Public domain statistics (irStats.com)
Institutional Repository’s Growth
Publications Policy
+ 20k RAE
records
• Bibliographic details
•Full text peer reviewed articles and
published conference papers
(subject to copyright permissions)
•Citing the University Address
Publications Policy (Jun 08)
End of the DAEDALUS Project (Jul 05)
Source: ROARmap
Linking Outputs to Awards
Issues
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Gold Plating
Resource
Technology
Joint Electronic System
Academic access
Data quality
Unknowns
Good Points
• Requirements gathering – prioritised list of
essential v desirable.
• Business Case revisited
• User Group power
• Agile development process
• Realistic allocation of time to maintenance of preexisting systems, bug fixing, and user support.
• Relationships
• Opportunities for repositories
Want to know More?
• www.gla.ac.uk/enrich
• Valerie McCutcheon, Operations Manager, Research
and Enterprise, v.mccutcheon@enterprise.gla.ac.uk
• William Nixon, Digital Library Development Manager,
w.nixon@lib.gla.ac.uk
• http://twitter.com/enlightenpapers
• http://enlightenrepository.wordpress.com/
• http://www.rcuk.ac.uk/aboutrcuk/efficiency/oocp/default
.htm
• http://www.mrc.ac.uk/Achievementsimpact/Outputsoutc
omes/e-Val/index.htm