Academic Technology Advisory Council Minutes
Monday, October 26, 2015
Barge 304, 2:00-3:00
Attendees:
Absent:
I.
Josh Welsh, Christopher Schedler, Natalie Lupton, Daniel Mathews, Michael Moon,
Zebulin Evelhoch, Melanie Palm
Bill Thelen, Anne Cubilie, Gene Shoda, Greg Harvill, Laura Portolese Dias, Ping Fu
Review of meeting minutes 10/5/15
a. D. Mathews moved to approved, M. Palm seconded, minutes approved.
II. Information Items
a. Internet Outage Update
1. Fiber feed was vandalized Cle Elum, our redundant provider was contracted for 2GB,
however, we only received 1GB. Additionally there was an issue of people not being
able to access Canvas using the redundant provider.
b. New ATAC Members
i. J. Welsh emailed with J. Shields to find out the process for members, it will be forwarded to
the provost this week, with official word soon.
c. Task Force Updates
i. E-textbooks will be meeting with a representative from Pearson on 10/29 to talk about their
direct access initiatives, then meeting with a rep from Tacoma Community College to talk
about their OER initiatives on 11/13.
ii. DE will be going to Microsoft campus 11/10 to look at their solutions for using Skype in the
classrooms and whether that would be an option, then a business case will be brought
forward.
d. EISC Update
i. Changes were brought forward to EISC policy and procedures which are not yet approved,
issues with the large number of members. Suggestion was made that since ATAC has broad
representation of academic departments, with BTAC having business units, that it would be
redundant to have EISC with those same members as well.
ii. 25 Live is now live, using R25 still for events planning because 25 Live didn’t have the
capability for it. Going to have both systems running through next September while the
features in 25 live are upgraded.
iii. IS service desk is in its new location in Boullion and will be having windows changed out for
roll up doors.
iv. Video Portal is still not live yet, Public Affairs has the site and is still populating content, no
go live date yet.
v. Point of Sale is going through training right now.
vi. Strategic Planning Online will finish training in December, alpha testing currently.
vii. Printing stations pilot in the dorms has surveys going out to find out the impact and whether
it should be expanded.
viii. Student Tech Fee Council has full committee, have their budget for the quarter and will start
addressing some of the requests that have come in.
ix. Discussion of doing post project reviews of business cases that have gone up in the past few
years to find out how it went through the development process.
III. Presentation: Online Program Management
i.
Academic Student Live Council replaced Provost Council, goal to make it more of a working
group with small task force groups being assigned, one of which has to do with expanding
our online programs on campus.
ii. Goal of reporting back to ASLC by 11/17
iii. Over last 4 years CWU online programs has grown to 10 undergraduate degrees, 7 graduate,
and minors and certificates, with 1100 students enrolled in degree programs representing
10% of total enrollment.
iv. Doubling the size of our total online enrollment and degree programs will take institutional
commitment and investment as well, with the added possibility of external partnership.
v. Developed a lot of support services for faculty and students such as advising, tutoring,
Canvas support, and career preparation services. With professional development for faculty
such as faculty learning communities, Master Online Teacher Certification, and course
consultations.
1. Support services are at capacity and would require additional investment to support
additional online programs.
vi. Authorized to offer online degree programs in 43 states.
1. Discussed out-of-state students and the ability for them to enroll, as well as
international students and the issues that are presented with different time zones,
logins, and access to resources.
vii. Need to market all of our online degree programs so students have a choice for double
majors or minors.
viii. Currently, CWU only offers degree completion programs and would need to offer full
general education requirements to offer full 4-year degrees online.
ix. Discussed online class makeup and the time length for degree completion, 40% of online
students are part-time.
x. Discussed the issue of finding additional faculty to teach the classes and availability of
courses.
xi. Discussed the carousel model of core courses that could be offered every quarter and
wouldn’t have to be sequential, with elective courses on a different carousel.
Action: Z. Evelhoch will ask if anyone from the library wants to contribute anything from the
library and other costs that need to be considered like database costs for expanding online
programs.
IV. Other
a. Talked to Christopher Boone, a prospective student member, haven’t heard from the student
association.
i. Discussed GPA criteria as well as academic flags for prospective student members of ATAC.
Action: J. Welsh will check with S. Swager to see if there is an issue with GPA.
Next Meeting:
Monday, November 9, 2015
Barge 304, 2:00-3:00