Academic Technology Advisory Council Minutes
Monday, August 4, 2014
Barge 412, 2:00-3:00
Attendees:
Absent:
I.
Chris Schedler, Tina Short, Gene Shoda, Ping Fu, Melanie Palm, Bill Thelen, Doug
Lonowski, Sue Noce
Tracy Pellett, Laura Portolese Dias, Patricia Cutright, Joshua Welsh, Michael Moon, Fillip
Jagondinski, Ron Tidd
Welcome
a. C. Schedler welcomed council to meeting.
II. Review of Meeting Minutes – 7/07/14
a. Reviewed meeting minutes. G. Shoda moved to approve; B. Thelen seconded; minutes
approved.
III. Information Items
a. ATAC Commendation.
i. Commendation from the Provost, for ATAC’s report, mentioned the appreciation of the
breadth of activities in terms of business cases, and task forces.
ii. A list of EISC projects that have been denied should be compiled for comparison of projects
approved by ATAC.
1. Issue of Multimodal Funding should be taken up again.
b. Multimodal Learning moved to Black Hall.
i. Signed an agreement to merge with the Ed-Tech Center.
ii. In process of doing some upgrades to the facilities and technologies.
iii. Open house in the fall to introduce the new Multimodal Education Center.
c. Switching to Microsoft Outlook
i. Switch will take place in late August to the first part of September.
ii. Information will be forthcoming over the next few weeks of when your department may
move and training opportunities.
iii. Change in spam filter will also occur.
iv. Faculty and staff will have a client version, with students having a cloud version of 365.
v. Updates may be applied to Office products as well.
d. Integrated Library System
i. Forms have been sent to the vendor.
1. The vendor set up a sandbox for the library, to allow library staff the ability to evaluate
the data, and test functionality.
(a) Working with university IT, and FTP server and authentication.
IV. Therapist Assistance Online Business Case.
a. Presented by Cindy M. Bruns, licensed psychologist for Student Medical and Counseling Clinic.
i. Approximately 10% of student population seeks counseling services yearly.
1. In FY2014, 4,686 contacts with students, through 5 licensed providers, and 4-5
supervised providers.
2. Top 3 concerns: anxiety, depression, and relationship concerns; with severity of all
concerns increasing across the centers.
3. Student demand for services is exceeding supply; low-risk, less severe students are
placed on waitlist.
(a) Waitlisted students are at risk for deterioration, dropping out of services, and
academic failure.
ii. Therapist assisted online treatment program, would include 7 modules administered
through web portal, accessible from computer, or smart devices; supplemented by weekly
video-conferenced therapist coached sessions.
1. Would allow targeting of low-risk students that are likely to be waitlisted, with a
possibility of expanding services to distance learners if the program was successful.
2. Experienced therapist can work with 3 clients in 60 minutes through online, versus 1
client in 50 minutes in a traditional setting.
3. Tech support requirements from CWU would be minimal, as it is self-supported and
contained within TAO Connect.
4. Supports university strategic plan, 65% of students report improved academic
performance, with 86% more likely to persist at CWU.
(a) There may be more modules available in the coming years that will have switched to
this mode.
5. Software is HIPPA compliant.
6. Approval would be of a beta for a year.
(a) TAO group is ready for mid-august rollout.
(b) Should go to EISC as an information item, as it is supported by the dean, and if it is
approved by ATAC.
7. Voted on business case.
(a) All voted aye
(b) Approved.
V. EISC Computer Labs Task Force Report
a. Task force formed last fall (B. Masberg chair) to gather information about computer labs use,
layout, capacity, and funding challenges and make recommendations about provisioning best
information technology capabilities to attract, retain, and educate CWU students.
b. 31 computer labs, with printers, as well as SURC printers.
i. 655 computers, 126 checkout laptops, 192 classroom podium systems.
ii. 224 Apples, 405 Windows
iii. Typically in lecture mode, with podiums in the labs.
c. Technology ownership: 86% of students own a laptop, with 76% owning a smartphone.
d. Features requested by students include: access to electrical outlets, comfortable furniture, quiet
spaces, large tables, collaborative study spaces, and food and beverages nearby.
i. Students don’t like lecture mode labs, and want more collaborative spaces, with noise being
a major concern in mixed-use spaces.
ii. Many students are unware and/or confused about use of technology fee, and the
availability and locations of on-campus labs.
iii. 48% print only. Labs used, about 50% of respondents go to the library to check out laptops
or use facilities.
e. For Centers: CWU collects student technology fee which is reimbursed back to the community
colleges that service their own computer labs
Next Meeting:
TBA