Academic Technology Advisory Council Minutes
Monday, March 9, 2015
Barge 304, 2:00-3:00
Attendees:
Absent:
Guests:
I.
Chris Schedler, Filip Jagodzinski, Laura Portolese Dias, Josh Welsh, Michael Moon, Mel
Palm, Ping Fu, Greg Harvill, Sue Noce
Patricia Cutright, Ginger McIntosh, Tracy Pellett, Natalie Lupton, Bill Thelen, Tina Short,
Ron Tidd
J. Hernandez, Mark De Guzman
Review of Meeting Minutes 3/9/15
a. M. Moon moved to approve, J. Welsh seconded, minutes approved.
II. Information Items
a. Task Force Updates
i. G. Harvill presented the Classroom Technology funding request to Student Tech Fee
committee, and they approved $120,000 for classroom technology upgrades.
1. Procurements will be made before June, asked the team for a spend plan in 10 days.
ii. Clickers task force will meet 3/10 to review demos from the two competing vendors and our
evaluations of them.
1. Will be comparison testing the two systems and making a decision in Spring.
iii. Proctoring faculty survey will be finalized and administered in Spring quarter for feedback
on types of exams they are looking to have proctored; data will be utilized to see where we
should go next in terms of demos from different vendors.
iv. Faculty 180
1. SEOIs for Spring Quarter will be loaded automatically
2. For Winter Quarter they are being loaded for 15 faculty as a trial run.
b. EISC Update
i. Meeting March 2, had a presentation from J. Days and L. Schactler about Drupal, the
content manager for website development.
1. Drupal has different modules that can be integrated. Suggested that EISC and other
units on campus investigate Drupal modules when making enterprise solution requests.
ii. Shipping business case was canceled, vendor misrepresented abilities of the system. There
will be more time devoted to how to address those needs and the appropriate vendor.
c. EISC Procedures
i. Updates to the EISC procedures approved, outlines and makes consistent the structures and
decision making capabilities of each council, the administrative assistant services, and how
the chair is rotated.
1. Can be put on the ATAC website.
Action: F. Jagodzinski will bring usage data to the Clickers meeting.
Action: J. Carroll will have S. Berry add the EISC procedures to the ATAC website and update the
membership list on the website.
III. Status Updates
a. There is a link on Project Management website to see a list of ongoing projects and how they
are moving along with their status.
i. Central Learning Academy, SkillSoft training for staff will go live September.
ii. Time and Attendance is done, and Chart of Accounts will be complete in July.
iii. RFPs for Point of Sale, McConnell theatre upgrade, and Redundant Internet connection.
iv. Bouillion studio upgrade will be done in August.
v. 25 Live is doing onsite training.
b. Samuelson
i. Legislature is interested in the design of the building and IS is working with the departments
to identify wiring and media needs.
1. Looking at upgrade standards for IS for buildings.
(a) Science 2 is the basis for telephonic and AV standards.
IV. MyCWU Student DashBoard
a. Went live with MyCWU last January, heard from quite a few different entities with
different recommendations on design.
i. Started the new design 3 months ago, demonstrations were given to student body,
student testing took place, and tabling at the SURC.
ii. Goal of reducing the amount of links and making navigation easier.
iii. When students log in, they’ll go to the Student tab which will open the dashboard.
1. Video can be added into the dashboard.
iv. For the Admissions folder student can accept admission to CWU, look at financial
aid, add or drop classes, and more.
1. This is the first year that estimated award letters will be sent out for anyone that
submitted a FAFSA and listed CWU as a school of their choice. 6000 unique
students fill out FAFSA but haven’t yet submitted an application.
v. Video will be sent out to all students, faculty, and staff about the new process.
vi. Registrar is updating all the handbooks.
b. Next design will be a new faculty dashboard, with the beginning of Summer Quarter as
the timeline to start work on it.
V. Recommended Browsers for Enterprise Systems
a. Different enterprise systems recommend different browsers, Canvas uses Chrome,
Faculty 180 recommends Chrome but Firefox will work. Faculty 180 displays a little
differently for each browser. Oracle is certified with IE and Firefox.
b. Will likely be a system-by-system basis, but looking at working with each of the vendors
as what we would like as standards.
Action: J. Hernandez will provide a list of certified browsers from Oracle.
VI. Other
a. Spring Quarter meetings have been set.
Action: G. Harvill will check with A. Bohman to see if he is able to present on IS 2020 plan to ATAC.
Next Meeting:
Monday, April 6, 2015
Barge 304, 2:00-3:00