Academic Technology Advisory Council Minutes
Monday, October 5, 2015
Barge 304, 2:00-3:00
Attendees:
Absent:
I.
Josh Welsh, Christopher Schedler, Greg Harvill, Laura Portolese Dias, Natalie Lupton,
Ping Fu, Daniel Matthews
Melanie Palm, Bill Thelen, Anne Cubilie, Gene Shoda
ATAC Membership 2015-16
a. Have a few vacancies, need faculty from COTS, COB, and Library.
i. J. Shields sent out a request for anyone who wants to join, 9/30 was the deadline for
nominations.
1. Not sure how long it takes for the Faculty Senate to approve new members.
ii. Christopher Boon, a grad student in ITAM, has expressed interest in filling in the student
spot.
Action: J. Welsh will touch base with the nominees and see what the process is.
II. Review of meeting minutes 8/315
a. C. Schedler moved to approve minutes, G. Harvill seconded, minutes approved.
III. Information Items
a. Faculty 180 Update
i. Trying to make sure we have good representation from each college for the membership of
the committee itself.
1. N. Lupton would like to be on the committee.
ii. Issue between deadlines in the CBA and the deadlines in Faculty 180, process has to be
setup for each person that is being renewed that has missed their deadline, which causes
issues down the line.
iii. Would like to get sabbatical applications in the system as well as the NTT approval process.
Additionally, the request has been made to run senior lecturer applications through Faculty
180.
1. Training will be held in Mary Grupe 10/22 from 3-5pm.
iv. Possibility of integrating MediaAmp with Faculty 180 for faculty who have digital portfolios.
v. Issues with the way data is coming out of the backend of Faculty 180, the terminal degree
field isn’t being filled in. Also, there are issues with faculty not putting in work load, or deans
not having a way to validate it if it is put in.
1. Discussed how to incentivize faculty to get the data filled out, as some fields are
necessary for reporting and accreditations, with Faculty 180 being the only place the
data is reported.
b. Task Force Updates
i. Clickers has proposals from Turning Technologies and iClicker, will bring business case
forward, likely using Turning Technologies.
ii. Distance Education has proposals from Cisco WebEx and Polycom, finalizing those proposals
then bringing business case forward.
iii. E-textbooks OER will have stakeholder meetings this fall and a presentation from a rep from
Tacoma Community College, potentially a pilot project.
c. EISC Update
i. Presentation from G. Shoda regarding ITIL which is a framework of best practices that will be
implemented for IT services.
1. Was part of A. Bohman’s 20/20 vision and is standard practice for IT organizations.
ii. Update on the naming of accounts and the best way to name new accounts. Account names
will be separate from email accounts, network names are not retired.
iii. 25Live is 80% complete, still using old system for conference scheduling.
iv. CLA Academy is done.
v. MediaAmp portal for the university has been delivered.
vi. Redundant Internet is complete, testing failover.
vii. Student printing is complete, printers are in 5 dorms.
viii. Student Tech Fee Council is in the process of finding more students for the council so they
can start taking requests and distributing funds from it.
ix. Cell phone plans will be consolidated, Information Services is going to use one single
provider, AT&T.
1. The university is required to retain text messages used in conducting university business
and AT&T provides auto text retention service.
x. Difficulty supporting Windows OS on MAC computers, going to be asserting new standard
and using a virtual desktop instance instead.
xi. New director of Service Delivery, Roy Knox, will manage and lead CWU service desk and CSS
group.
xii. E-textbooks: meeting to talk about OER with Tacoma Community College.
xiii. Faculty 180: J. Welsh is on board and there will be a meeting 8/27 to prep chairs and new
faculty welcome about the new UI. Appears the UI changes are mainly cosmetic.
Action: J. Welsh will ask if there is an issue that faculty are having with digital portfolios
IV. MediaAmp Presentation
a. Year 3 of MediaAmp working with CWU, migrating from UW to private technology company, still
have same integrated services.
i. Discussed how MediaAmp allows universities to retain digital content and have it available
while still being protected.
ii. 10 departments are currently using MediaAmp at CWU.
iii. CWU portal started 8 months ago and was completed last month, currently with Public
Affairs right now.
1. Will have metrics on how and where content is being viewed.
Next Meeting:
Monday, October 26, 2015
Barge 304, 2:00-3:00