Event Director Application UC Idol

UC Idol
Event Director Application
This application is for the management level involvement option,
in the role of an Event Director.
Send this completed application and your CV/resume to ucalgaryidol@gmail.com.
Accepting applications until positions filled.
UC Idol Organizational Structure
 Management: Event Directors, Advisors
 Team Leadership: Admin Lead, Recruitment Lead, Tech Lead, Publicity Lead
 Leadership: Ambassador (Generalist), Ambassador (Specialist), Ambassador
Selection of candidates for this role favour individuals who display these characteristics:
 Professionalism
 Inclusiveness
 Enthusiasm and Efficiency
 Honesty
 Attention to detail
 Initiative
 Efficiency in email responses
 Creativity
 Flexibility and availability
 Passion for involvement
 Passion for developing personal leadership
 Interest in mentoring others and aiding others' leadership development
 Ability to meet deadlines
 Ability to plan, organize, and delegate
 Oral and written communication skills
 Desire to improve event and take it to the next level
This is your chance to take on an excellent and comprehensive leadership role in event
organizing! UC Idol committee members have found their positions challenging and
rewarding. They are able to develop a wide array of skills in a single involvement.
Event Director
Description: The Event Director gains experience in the complexities of event
organization through various streams: admin, recruitment, tech, and publicity. He/she is
responsible for acquiring, developing, and enhancing the knowledge, skills, and
competencies involved with managing these areas. The Event Director manages the
logistics of the UC Idol show, manages finances, recruits volunteers, oversees every
aspect of the event organization, and delegates responsibilities and duties to the
organizing committee. Also, the Event Director leads meetings, organizes the auditions
and the dry run, and makes final decisions. Event Directors will receive training and
support throughout the organizational journey, by Advisors (i.e. previous Event
Details: There will be a maximum of 2 Event Directors.
Time commitment: 20 hours/month, ~160 hours over 8 month period (February –
*Current Event Directors may stay as Event Directors for the subsequent year if desired.
However, it is encouraged that current Event Directors shift into an Advisor role,
allowing new volunteers to experience Event Director role. Advisors are Event Directors
with previous experience, who offer training, provide feedback, offer support, and
provide guidance, as needed. Advisors will also seek out new ways to improve the show.
Previous Event Directors will inform current Advisors whether they are interested in
joining the Advisory group.*
Please answer all of the following four questions:
Question 1: Motivation
What motivates you to be involved in the organization of UC Idol? Please rank by
numbering the following reasons from most important to least important, or put N/A
beside a factor that is not a significant motivating factor.
 Meeting new people
 Leadership development
 Professional, graduate school, and/or job applications
 Having fun / getting involved
 Acquiring new skills (i.e. a new skill for some may be filming/editing movies)
 Enhancing attained skills (i.e. improving written communication skills)
 Helping to raise community spirit
 Helping to raise money for charity
Question 2: Email communication
Because UC Idol involves the cooperation of multiple individuals assisting with various
streams (i.e. admin, recruitment, tech publicity), we have found the use of Google
Documents and email communication to be the most efficient way of communication
and delivering status updates. With years of UC Idol organizational experience, we have
noticed that scheduling large team meetings are extremely difficult. Therefore, email
communication meets our goal of efficiency. Are you comfortable with large amounts of
email and responding to emails efficiently?
Question 3: Leadership Reflection
Have you attended UC Idol in the past? Please outline what you have learned from your
previous experience and your goals for the next UC Idol event. If you have not been part
of UC Idol previously, please outline what you have learned from another leadership
experience and your goals for UC Idol.
Question 4: Uniqueness
What makes you stand out for this role? What is something that you would like to share
with us that is unique about you?
Please complete all of the following four items:
ONE - Please fill out your information below:
Phone Number:
Program of Study:
Current Year of Study:
TWO - Please let us know your availability in the next 2 months for interviews:
Include as much detail including days of the week and times that will work best for you.
THREE - If you are not selected for an Event Director position, would you like to be
considered for a Stream Lead position? Which Stream Lead position would you like
to request (Admin, Recruitment, Tech, Publicity)?
FOUR – Please submit to ucalgaryidol@gmail.com your current CV/resume, along
with this application.
*The selection process will be based on your written application, CV/resume, and past
performance in leadership experiences. We will like to meet with all interested
individuals at an interview to discuss the possible ways to get involved with UC Idol,
whether it be in the role of Management, Team Leadership, or Leadership levels.
Successful candidates will show that they are reliable, are dependable, and enjoy taking
initiative. Members of the UC Idol Organizing committee will also show that they are
efficient at responding to emails and meeting deadlines. They should be able to work well
in a team, contribute to meetings, participate, and have fun with the work involved. Once
on the committee, a meeting and training will be provided, as well as continued support
along the organizational journey from Advisors.*
Please submit your completed application and CV/resume to ucalgaryidol@gmail.com.