UC Idol
Team Leadership Application
This application is for the team leadership level involvement option, in the role of a
Stream Lead (Admin, Recruitment, Tech, or Publicity).
Send this completed application and your CV/resume to ucalgaryidol@gmail.com.
Accepting applications until positions filled.
UC Idol Organizational Structure
 Management: Event Directors, Advisors
 Team Leadership: Admin Lead, Recruitment Lead, Tech Lead, Publicity Lead
 Leadership: Ambassador (Generalist), Ambassador (Specialist), Ambassador
(Design-Your-Own)
Selection of candidates for this role favour individuals who display these characteristics:
 Professionalism
 Inclusiveness
 Enthusiasm and Efficiency
 Honesty
 Attention to detail
 Initiative
 Efficiency in email responses
 Creativity
 Flexibility and availability
 Passion for involvement
 Passion for developing personal leadership
 Willing to mentor others and aid others' leadership development
 Willing to assist with tasks outside of one's comfort zone
 Ability to meet deadlines
 Ability to plan, organize, and delegate
 Oral and written communication skills
 Desire to improve event and take it to the next level
This is your chance to take on an excellent and comprehensive leadership role in event
organizing! UC Idol committee members have found their positions challenging and
rewarding. They are able to develop a wide array of skills in a single involvement.
Team Leadership
Description: The Stream Lead develops and enhances supervisory skills and manages
the success of one of the following streams: admin, recruitment, tech, and publicity.
He/she is responsible for acquiring the knowledge, skills, and competencies involved
with managing this area, as well as assist with other streams as well. Although each
Stream Lead is primarily responsible for his/her own stream, the UC Idol Organizing
Committee functions as a team, so we expect each Stream Lead to mobilize other team
members (including Event Directors, other Stream Leads, and Ambassadors) to help
fulfill the stream’s tasks.
Description: The Admin Stream of the UC Idol Organizing Committee is responsible for
meeting minutes, creating the contestant application/waiver form, signing contestants
up for auditions, booking rooms, creating event tickets, creating the event program,
establishing UC Idol guest parking, managing the voting system, and preparing the
show's script. The Admin Stream also maintains communication with contestants.
Finally, the Admin Stream organizes Day-Of-Event volunteering.
Description: The Recruitment Stream of the UC Idol Organizing Committee is
responsible for the recruitment of the host, professor judges, special performers, and
sponsors. This stream asks potential sponsors for funding, food, and prizes, as well as
organizes the Pre-Show Reception. Finally, the recruitment stream is responsible for
managing the Free Lucky Draw and the Toonie Charity Raffle systems and deciding on
prize packages.
Description: The Tech Stream is responsible for the creation and maintenance of the UC
Idol website, the production of videos and Powerpoints, the preparation of the tech
script, and the equipment booking for the event. Also, the Tech Stream is responsible
for ensuring that contestants have their audiovisual supplies ready. Finally, the Tech
Stream manages volunteers for the operation of lighting, sound, and special effects used
in the show, as well as sets up the Post-Show Dance Party.
Description: The Publicity Stream of the Organizing Committee is responsible for
publicizing auditions and advertising the UC Idol event itself through various mediums,
with a goal to have excellent UC Idol presence on campus, especially during audition
season and ticket sales season. Radio stations and other media support are also
contacted in order to engage the Calgary community. The Publicity Streams organizes
publicity booths during Fall Orientation Week, Clubs Week, and other UC Idol publicity
booths. The Publicity Stream manages social media accounts including Facebook,
Twitter, and Instagram.
Details: There will be 1-2 Stream Leader(s) for each category (admin, recruitment, tech,
publicity). Each stream leader is responsible for their own stream and task delegation to
other team members, but are to help in other streams as well.
Roles to choose from: Admin Lead, Recruitment Lead, Tech Lead, Publicity Lead
Time commitment: 10-15 hours/month, 80-120 hours over 8 months (February –
September)
Please answer all of the following four questions:
Question 1: Motivation
What motivates you to be involved in the organization of UC Idol? Please rank by
numbering the following reasons from most important to least important, or put N/A
beside a factor that is not a significant motivating factor.
 Meeting new people
 Leadership development
 Professional, graduate school, and/or job applications
 Having fun / getting involved
 Acquiring new skills (i.e. a new skill for some may be filming/editing movies)
 Enhancing attained skills (i.e. improving written communication skills)
 Helping to raise community spirit
 Helping to raise money for charity
Question 2: Email communication
Because UC Idol involves the cooperation of multiple individuals assisting with various
streams (i.e. admin, recruitment, tech publicity), we have found the use of Google
Documents and email communication to be the most efficient way of communication
and delivering status updates. With years of UC Idol organizational experience, we have
noticed that scheduling large team meetings are extremely difficult. Therefore, email
communication meets our goal of efficiency. Are you comfortable with large amounts of
email and responding to emails efficiently?
Question 3: Leadership Reflection
Have you attended UC Idol in the past? Please outline what you have learned from your
previous experience and your goals for the next UC Idol event. If you have not been part
of UC Idol previously, please outline what you have learned from another leadership
experience and your goals for UC Idol.
Question 4: Uniqueness
What makes you stand out for this role? What is something that you would like to share
with us that is unique about you?
Please complete all of the following four items:
ONE - Please fill out your information below:
Name:
Email:
Phone Number:
Program of Study:
Current Year of Study:
UC Idol Stream Lead Position Applying For:
TWO - Please let us know your availability in the next 2 months for interviews:
Include as much detail including days of the week and times that will work best for you.
THREE - If we are unable to accommodate you for a Stream Lead position, would
you like to be involved in a Leadership position as an Ambassador? Would you
prefer to be a Generalist Ambassador (help a bit with all streams) or a Specialist
Ambassador (focus on admin, recruitment, tech, or publicity)? If there is a
particular area of interest you have, you can do a Design-Your-Own Ambassador
role (examples include: website management/design, video director/editor, event
poster design).
FOUR – Please submit to ucalgaryidol@gmail.com your current CV/resume, along
with this application.
*The selection process will be based on your written application, CV/resume, and past
performance in leadership experiences. We will like to meet with all interested
individuals at an interview to discuss the possible ways to get involved with UC Idol,
whether it be in the role of Management, Team Leadership, or Leadership levels.
Successful candidates will show that they are reliable, are dependable, and enjoy taking
initiative. Members of the UC Idol Organizing committee will also show that they are
efficient at responding to emails and meeting deadlines. They should be able to work well
in a team, contribute to meetings, participate, and have fun with the work involved. Once
on the committee, a meeting and training will be provided, as well as continued support
along the organizational journey from the Event Director(s) and other committee
members.*
Please submit your completed application and CV/resume to ucalgaryidol@gmail.com.