To: <Department head’s name>
From: <Your name>
Subject: PlanetPTC Live 2012 in Orlando Attendance Proposal
I am seeking your approval to attend PlanetPTC Live in Orlando, June 3-6, 2012, PTC’s premier annual
conference. Featuring dedicated educational sessions for every major product development role, this event
offers four days of learning opportunities that can make an immediate impact on the entire team’s
performance.
PlanetPTC Live is my best opportunity this year to ask questions and share ideas with other innovative
customers and PTC product experts, learn how to use PTC technology tools more effectively, and enhance
my productivity. It would be impossible for <your company name> to secure more than 40 hours of education
and PTC community networking for a similar cost elsewhere.
As an attendee, I’ll have access to more than 200 breakout sessions, including PTC University seminars, at
no additional cost. I will select from sessions that are the most likely to influence the efficiency and quality of
these projects:
 <list current project>
 <list current project>
In addition to sessions focused on technical skill enhancement, I’ll have the opportunity to attend bestpractice sessions led by other PTC customers who use the same solutions and face many of the same
challenges as our team. These proven best practices can be applied to our organization as soon as I return
to save us time and improve our design, manufacturing and support processes.
For detailed information about the sessions I would like to attend, please refer to the sample agenda I have
attached.
The 2012 agenda also features even more opportunities to connect with industry experts outside of sessions.
This networking time will allow me to gain – first-hand from other customers or PTC product managers – new
tips, techniques and solutions. Our organization will be able to leverage this support network as needed to
help us overcome new challenges that arise during upgrades and implementations.
I’ll also get to try out new technologies in the Solutions Expo, User Experience (UX) Lab and hands-on labs,
to find out how they can help us streamline our work and experience greater returns.
I am seeking <your company name>’s sponsorship for the registration fee and housing expenses during the
conference. I believe these training dollars are a good investment for our company and the team. The total
training expense for PlanetPTC Live is <customize with your registration rate, transportation and hotel costs>
if I register on or before March 19, 2012 – a savings of $100. The detailed cost breakdown is listed below.
Here is an approximate breakdown of PlanetPTC Live costs. Please note that PlanetPTC Live offers a
number of discounts on airfare, ground transportation and other services to attendees, so I will pursue each
opportunity to reduce this cost further.
Airfare:
Transportation (round-trip shuttle from airport to hotel)
Hotel (3 nights @ $174 plus tax)
$450
$30
$550
Meals (3 days @ $50)
Registration fee (before March 19)
Total:
$150
$1,250
$2,430
When I return from the conference, I will submit a report summarizing key takeaways or other valuable
information that I receive for each session I attend.
I look forward to your reply.
Sincerely,
<Insert your name here>