To: <Department head’s name>
From: <Your name>
Subject: PlanetPTC Live 2012 in Orlando Attendance Proposal
I would like your approval to attend PlanetPTC Live in Orlando, June 3-6, 2012, PTC’s premier annual
conference. Featuring a selection of educational sessions exclusively for service professionals, this event
offers four days of learning opportunities that can make an immediate impact on the entire team’s
performance.
PlanetPTC Live is my best opportunity this year to interact with other service professionals and PTC experts
to learn how our service organization can capture new revenue, improve profitability and increase customer
retention, I believe this valuable opportunity is worth my time and that it would be difficult for <your company
name> to secure more than 40 hours of education and PTC community networking for a similar cost
elsewhere.
As an attendee, I’ll have access to more than 200 breakout sessions,including PTC University seminars, at
no additional cost. I will select service sessions that are most likely to influence the efficiency and quality of
these projects:
 <list current project>
 <list current project>
I’ll have the opportunity to attend best-practice sessions led by other PTC customers who face many of the
same challenges we face in our service business. These proven best practices can be applied to our
organization when I return to save us time and improve our business processes.
These are some of the recommended sessions available for members of the Service organization: iPad on
the Flight Deck: An International Airline Re-imagines Content Management for the Cockpit; Best Practices
Managing Change with Parts Information and Impact on Service (sBOM); Product Contextual Publishing
Using Arbortext and Windchill; Product Support and Self-Service; and Service Parts Solutions.
And if you need more detailed information about the sessions I would like to attend, please refer to the
sample agenda I have attached.
The 2012 agenda also features additional opportunities to connect with industry experts outside of sessions.
This networking time will allow me to gain – first-hand from other customers or PTC product managers – new
tips, techniques and solutions. Our organization will be able to leverage this support network as needed to
help us overcome new challenges that arise during upgrades and implementations.
I’ll also get to try out new technologies in the Solutions Expo, User Experience (UX) Lab and hands-on labs,
to find out how they can help us streamline our work and experience greater returns.
I am seeking <your company name>’s sponsorship for the registration fee and housing expenses during the
conference. I believe these training dollars are a good investment for our company and the team. The total
training expense for PlanetPTC Live is <customize with your registration rate, transportation and hotel costs>
if I register on or before March 19, 2012 – a savings of $100. The detailed cost breakdown is listed below.
Here is an approximate breakdown of PlanetPTC Live costs. Please note that PlanetPTC Live offers a
number of discounts on airfare, ground transportation and other services to attendees, so I will pursue each
opportunity to reduce this cost further.
Airfare:
Transportation (round-trip shuttle from airport to hotel)
Hotel (3 nights @ $174 plus tax)
Meals (3 days @ $50)
Registration fee (before March 19)
Total:
$450
$30
$550
$150
$1,250
$2,430
When I return from the conference, I will submit a report summarizing key takeaways or other valuable
information that I receive for each session I attend.
I look forward to your reply.
Sincerely,
<Insert your name here>