Administrative Assistant I
Purpose
Purpose:
Serve as a key member of the Leadership Gifts team and provide necessary support to the
Director of Development/Leadership Gifts in the College of Science to help ensure success in
securing major gifts for the University.
Essential Functions
Function 1:
Responsible for managing all administrative functions for the assigned Director of Development,
including correspondence, files, e-mail, voice mail, travel arrangements, calendar management,
and ordering office supplies and equipment.
20 % Time
Function 2:
Schedules internal and external meetings and prospect appointments. Prepares correspondence
and briefing materials for donors and prospects.
20 % Time
Function 3:
Prepares documents regarding expenditures. Coordinates travel arrangements and prepares
vouchers for payment and reimbursement.
10 % Time
Function 4:
Responds to inquiries by phone, in person, or by mail.
10 % Time
Function 5:
Assists in planning and staffing events for the school/college and may occasionally staff
university development events.
10 % Time
Function 6:
Maintains Raiser's Edge database records to track donor activity and record updates.
10 % Time
Function 7:
Assists with preparation of solicitation materials.
10 % Time
Function 8:
Manages confidential information on donors and prospects.
10 % Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
Bachelor's degree with 1 year upper level secretarial experience OR high school graduation or
equivalent with 5 years of increasingly responsible administrative, secretarial, and clerical
experience. Excellent organizational skills and communication skills. Ability to prioritize
workload for timely completion of important tasks. Ability to maintain confidential information.
Applicants must include in their online resume the following information: 1) Employment
history: name of company, period employed (from month/year to month/year), job title,
summary of job duties and 2) Education: If no high school diploma or GED, list highest grade
completed; If some college or college degree, list school name, degree type, major, graduated or
not, and hours completed if not graduated. Finalist(s) will be required to take a business letter
composition test.
Preferred Qualifications:
1 year experience in a development/fundraising, university, or non-profit environment.
Proficiency with Microsoft Word, Excel and other common office systems. Willingness to learn
new software including database programs. Ability to handle multiple tasks in a busy office with
a professional demeanor. Ability to maintain filing, budgeting and mailing systems. Proficiency
in spelling, grammar, and 50+ WPM typing skills. Excellent customer service skills. Ability to
maintain confidentiality. Advanced knowledge of computer technology, including the ability to
use specialized software packages for spreadsheets, graphics, word processing and database
management. Outstanding time management skills.