One is sleeping
Making preparations

Read the memo below. Use your common sense or knowledge to complete it.
Memo
To: Staff
From: HRD(human resources department)
Date: Nov. 23, 2015
Subject: Preparing for a speech
The most important thing to know about a speech is its purpose.
Before you do any other preparation, figure out exactly the purpose of
your speech. Are you going to persuade, entertain, build excitement, or
achieve another purpose? Once you know the purpose of your speech,
you can take the next steps to prepare.
1. Choose a key theme, if possible. Keep your speech as focused as
possible. Referring back to a key theme will help keep your speech
unified. To help you find your theme or goal, try to write one clear
2.
3.
4.
5.
sentence that can sum up the point of your speech.
Analyze your audience. Tailor your speech to their level of
knowledge and understanding.
Know your time limit. Design your speech to fit the amount of time
you have. Practice your speech to be sure it fits the allotted time.
Do your research. Make sure the information you present is correct
and significant.
Tell stories. Personal stories can draw listeners in. Questions/quotes
(to see is to believe.) can also be a good way to add personal
interest and humor to a speech.
6. Make an outline and write your speech out. Don’t worry if you
write several versions. Make sure you know the outline of your
speech by heart even if you haven’t memorized every word.
7. Use your voice and your hand. Listening to a monotone(音調枯燥
無味) speech is boring. Use your voice to create excitement by
pausing and rising or falling in pitch as appropriate. Use your hand
for emphasis.
8. Practice, practice, practice! Practice your speech, using gestures
and vocal changes. If you are using visual aids, make sure you do at
least one practice with them as well.

Sample sentences (jot down at least 2)
Function
Sample sentences
Asking about
preparations
for a
presentation or
speech
1. Are you ready for your presentation?
2. Are you getting nervous, or this is easy for you at this
point?
3. Are you all set up for the speech?
4. Have you done a trial run (rehearsal) yet.
5. Are you going use index cards(note) or they have a
teleprompter(題字機)?
6. Can I bounce(提出) a few ideas off of you?
Talking about a
speech or
1. I am a little nervous, but I know I work hard on this.
2. I just have to try not to get stage fright
presentation
3. I hate public speaking, but I’ve got used to it. I still get
awful butterflies on my stomach.
4. I want this to go perfectly (no mistakes). i am pretty sure
I’ve dotted all the is, and crossed all the ts.(注意到任何小
細節)
Talking about
1. I think I am going to use slides(投影片).
visual aids for a 2. Is the projector(投影機) set up? where is the projection
screen?(投影幕)
speech
3. I am going to use flip chart.


Make a presentation like Steve Jobs
Go online and search for presentation appliances. Make a list.
1.
2.
3.
Projector
Projection screen
Mouse
4.
5.
6.
7.
8.
9.
10.
keyboard
computer
Computer screen
Slides
Markers
Recording pen
Remote control
11. USB