Making preparations
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Read the memo below. Use your common sense or knowledge to complete it.
Memo
To: Staff
From: HRD
Date: Nov. 23, 2015
Subject: Preparing for a speech
The most important thing to know about a speech is its purpose___.
Before you do any other preparation, figure out exactly the purpose___
of your speech. Are you going to persuade, entertain, build excitement,
or achieve another purpose___? Once you know the purpose___ of
your speech, you can take the next steps to prepare.
1. Choose a key theme___, if possible. Keep your speech as focused as
possible. Referring back to a key theme___ will help keep your
speech unified. To help you find your theme__ or goal, try to write
2.
3.
4.
5.
one clear sentence that can set___ up___ the point of your speech.
Analyze your audiences___. Tailor your speech to their level of
knowledge and understanding.
Know your time___ limit___. Design your speech to fit the amount
of time you have. Practice your speech to be sure it fits the allotted
time.
Do your research___. Make sure the information you present is
correct and significant.
Tell stories___. Personal stories___ can draw listeners in.
Quotes___ can also be a good way to add personal interest and
humor to a speech.
6. Make an outline___ and write your speech out. Don’t worry if you
write several versions. Make sure you know the outline___ of your
speech by heart even if you haven’t memorized every word.
7. Use your voice___ and your hands___. Listening to a monotone
speech is boring. Use your voice___ to create excitement by
pausing and rising or falling in pitch as appropriate. Use your
hands___ for emphasis.
8. Practice___, practice___, practice___! Practice___ your speech,
using gestures and vocal changes. If you are using visual___
aids___, make sure you do at least one practice___ with them as
well.
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Sample sentences (jot down at least 2)
Function
Sample sentences
Asking about
preparations
for a
presentation or
speech
1. Are you ready for your presentation?
2. Are you getting nervous, or is this easy for you at this point?
3. Are you all set up for this speech?
4. Have you done a trial round yet?
5. Are you going to use these index cards, or they may have a
teleprompter (講詞提示機)?
6. Can I bounce a few ideas off you? = Can you give me some
ideas? = Can you help me?
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
Talking about a
speech or
1. I am a little nervous, but I know I work hard on this. Once I
go over it one more time, it will be fine.
presentation
2. I just have to try not to get stage fright.
3. I hate public speaking, but I have got used to it. I still get
awful butterflies in my stomach though.
4. I want this to go perfectly, I pretty sure I dotted all the [i]s,
and crossed out all the [t]s.
5. I think I am going to use slides (投影片, 幻燈片).
Talking about
visual aids for a
speech
1. Is the projector (投影機) set up? Where is the projection
screen?
2. I am going to use a flip chart think.
Make a presentation like Steve Jobs
Go online and search for presentation appliances. Make a list.
1. Sound equipment
2. Slides
3. Projector
4. Projection screen
5. Write board
6. Index cards
7. Microphone
8. Laser pen
9. Chart
10. Poster
11. Internet