Making preparations
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Read the memo below. Use your common sense or knowledge to complete it.
Memo
To: Staff
From: HRD (human resource department)
Date: Nov. 23, 2015
Subject: Preparing for a speech
The most important thing to know about a speech is its (purpose).
Before you do any other preparation, figure out exactly the (purpose)
of your speech. Are you going to persuade, entertain, build excitement,
or achieve another (purpose)? Once you know the (purpose) of your
speech, you can take the next steps to prepare.
1. Choose a key (theme), if possible. Keep your speech as focused as
possible. Referring back to a key (theme) will help keep your speech
unified. To help you find your (theme)or goal, try to write one clear
sentence that can (sum up) the point of your speech.
2. Analyze your( audience). Tailor your speech to their level of
knowledge and understanding.
3. Know your (time limit). Design your speech to fit the amount of
time you have. Practice your speech to be sure it fits the allotted
time.
4. Do your (research). Make sure the information you present is
correct and significant.
5. Tell (stories). Personal (stories)can draw listeners in. (Questions) can
also be a good way to add personal interest and humor to a speech.
6. Make an (outline) and write your speech out. Don’t worry if you
write several versions. Make sure you know the (outline)of your
speech by heart even if you haven’t memorized every word.
7. Use your (voice) and your (hands). Listening to a monotone speech
is boring. Use your (voice) to create excitement by pausing and
rising or falling in pitch as appropriate. Use your (hands) for
emphasis.
8. (Practice), (Practice, (Practice)! (Practice) your speech, using
gestures and vocal changes. If you are using (visual aid) make sure
you do at least one (Practice) with them as well.
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Sample sentences (jot down at least 2)
Function
Sample sentences
Asking about
preparations
for a
presentation or
speech
1. Are you ready for your presentation?
2. Are you getting nervous or it is easy for you?
3. Are you all set up for the speech?
4. Have you done a trial run yet?
5. Are you going to use in index cars? Or will they have a
tele-prompter?
6. Can I bounce a few ideas off of you?
Talking about a
speech or
presentation
1. I am a little nervous but I know I work hard on this. Once I
go over it one more time I’ll be fine.
2. I just have to try not to get stage fright
3. I hate public speaking but I got use to it. I still get butterfly
in my stomach.
4. I want it go perfectly. I am pretty sure I dot all the I’s and
cross the t’s.( 細節都有注意的意思)
Talking about
visual aids for a
speech
1. I think I going to use sliced
2. Is the project set up? Where is the project screen?
3. I’m going to use a flip chart.
Make a presentation like Steve Jobs
Go online and search for presentation appliances. Make a list.
1. Projector
2. Screen
3. Computer
4. Mouse
5 .Laser point
6 .White board
7 .Slide projector
8. Key board
9. Earphones
10. Microphone