FLU PANDEMIC
Business Operation
Continuity
Dr. Wilsie S. Bishop
Vice President for Administration and COO
Dr. David D. Collins
Vice President Business and Finance
Flu Pandemic
• Similar to other emergency situations
– Unsure when (or if) it might occur
– Unsure what other services might be affected
• Not similar in that it will be unknown who
might be available continue services
• Will last significantly longer than other
possible emergency situations
Stages of Planning
• Three possible scenarios
– Open and functioning as normal
– Open with limited operations
• Individuals working at home
• Move classes to internet rather than on campus
– Closed
Stages of Planning
• Progression of Flu Pandemic
– Person to Person Outside US
– Person to Person in US
– Person to Person in Tennessee/Region
• Once in US, transmission is likely to occur
rapidly
Administrative Response
Closing Scenarios
Essential Administrative Functions
Open/Limited
Closed Completely
Public Safety
Yes
Yes
Physical Plant
Yes
Yes - Limited
Information Technology
Academic Tech Support
Yes
Yes
Yes - Limited
Student Affairs
Housing/Food Service
Yes
Yes
Yes
Comptroller/Payroll
Yes
Very Limited as necessary
Purchasing/Accounts Payable
Yes
Very Limited as necessary
Human Resources
Yes
Yes - Benefits
Budget
Yes (If hiring)
University Relations
Work from Home
Work from Home
President/Senior Staff
Work from Home
Work from Home
Administrative Response to Flu
Pandemic
Region
Open
Limited
Closed
Global
Develop Strategies
and Management
Plans
X
X
US
Finalize Strategies
of Mgt Plan for
level 2 and 3
Responses
Begin
Implementation of
Plan for Level 2
Response
Begin
Implementation of
Plan for Level 3
Response
X
Total
Implementation of
Level 2 Plan
Total
Implementation of
Level 3 Plan
TN/Regional
Planning Steps
• Planning – Complete Essential Function
Sheet
• As Pandemic Progresses – Customize
and implement
• Once it Arrives – Determine essentials and
manage crisis
Supplies Needed
• Latex Gloves – 3 Cases of Small, Medium and
Large
• Particulate Respirators N95 – 12 Cases
– Essential Personnel (25 x 56 days x 1 mask per day –
1,400 total)
• Basic Particulate Masks – 7 cases
– Students and staff remaining on campus (100 x 1
mask every 3 days for 56 days – 1,867)
• Waterless Hand Sanitizer – 7 cases
• Estimated Cost of Above - $2,830
Questions
• Who will be sick and unable to work
• Who will have family members sick
• Who will refuse to come in for fear of
sickness
• What will happen in departments we can’t
fully staff such as payroll
• Will there be sufficient OIT support for at
home activities
Questions
• What about leave policies
– Governor and TBR Directives
• Athletic Events
• Who will care