PU Mission Chair Template - External Appointment w/Admin. Supplement updated
3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, and the Dean of the (COLLEGE NAME), I am pleased to
recommend that you be appointed Chair of the Department of (DEPT) and Professor of (DISCIPLINE), with tenure, beginning
on (DATE). 1 This offer has been approved by the Chancellor of IPFW. Employment in this position is contingent upon a
satisfactory background check. The initial salary for this position is ($ AMOUNT) for the fiscal year. This salary includes an
administrative supplement of ($ AMOUNT) for performing chair duties. In addition to your salary, Purdue provides a generous
benefit package that includes a defined contribution retirement plan as well as medical, disability and life insurance which will
begin immediately upon your employment. A more complete description of these benefits can be found online at
http://new.ipfw.edu/offices/hr/benefits/.2 Your initial duties will consist of (%) administration, (%) research and (%) teaching
with the expectation that you will also teach one summer class on-load, along with normally expected university and
professional service. You will receive a separate mailing about the New Faculty Institute and you are expected to attend.
A comprehensive review of your service as department chair will take place in the spring of (YEAR) 3. In the event
that you no longer serve as chair, the administrative supplement would be removed and your appointment would change to an
academic year basis by the standard conversion.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your
acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The
enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4
and WH4 forms, should also be completed and returned at this time. In addition, I am sending you University policy I.A.1
copies of Purdue executive memoranda (B4, B48 and B50) and OAA 05-3 which are relevant to your employment. The policy
and memoranda are for your permanent records. Also for your reference, Purdue University’s Faculty and Staff Handbook,
which can be found online at http://www.purdue.edu/faculty_staff_handbook/.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA)
which requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must
complete Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access
the electronic form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for
new hires/rehires,” login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents.
The required documents must be presented to your school’s business manager or Human Resources on or before your first day of
employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you
need accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript
from the university that awarded your terminal degree if you have not already done so. If you have questions regarding the
background check form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 4816840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any
other questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers contingent upon VISA classifications, remove “with tenure” and add the following wording: “, contingent upon
proper visa classification. Also note that tenure cannot be awarded to a faculty member until he or she has received permanent
1
residency.”
2 For offers with moving allowance, insert the following language “In order to assist you with your move to IPFW, you will be
provided a moving allowance of ($ AMOUNT). This lump-sum payment represents taxable income and taxes will be withheld
from the payment. If these funds are used for qualified moving expenses per current Internal Revenue Service guidelines,
income taxes withheld may be recovered on your tax return. Please consult your tax advisor. Please contact the school’s
Business Manager, (NAME) at (260) (PHONE NUMBER), for further details regarding your moving expenses.”
3 Initial Chair appointments are normally 3 years, 5 year appointments, thereafter