PU Mission Tenure Track Template
updated 2/12/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed (TITLE) of (DISCIPLINE) beginning on (DATE). 1 Your
application for tenure must be submitted by (DEPT DUE DATE MONTH) (START YEAR) and a tenure decision will be made no later
than May (Start year +6 YRS). In the case of a positive decision, appointment with tenure would begin August (Start year + 6 years). This
offer has been approved by the Chancellor of IPFW. Employment in this position is contingent upon a satisfactory background check. The
initial salary for this position is ($ AMOUNT) for the academic year. In addition to your salary, Purdue provides a generous benefit
package that includes a defined contribution retirement plan as well as medical, disability and life insurance which will begin immediately
upon your employment. A more complete description of these benefits can be found at http://new.ipfw.edu/offices/hr/benefits/. 2 Your
initial duties will consist of (%) teaching, and (%) research/creative endeavor, along with normally expected university and professional
service. 3 You will receive a separate mailing about the New Faculty Orientation and you are expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your
acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The enclosed
Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4 forms
should also be completed and returned at this time. In addition, I am sending you University policy I.A.1, and copies of Purdue executive
memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda are for your permanent records. Also
for your reference, Purdue University’s Faculty and Staff Handbook, which can be found online at,
http://www.purdue.edu/faculty_staff_handbook/.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section 1
of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the
IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and complete
Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must be presented to your
school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check form,
direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers contingent upon VISA classifications, add the following wording: “, contingent upon proper visa classification. Also note that
tenure cannot be awarded to a faculty member until he or she has received permanent residency.”
2 For offers with moving allowance, insert the following language “In order to assist you with your move to IPFW, you will be provided a
moving allowance of ($ AMOUNT). This lump-sum payment represents taxable income and taxes will be withheld from the payment. If
1
these funds are used for qualified moving expenses per current Internal Revenue Service guidelines, income taxes withheld may be
recovered on your tax return. Please consult your tax advisor. Please notify the school’s Business Manager, (NAME) at (260) (PHONE
NUMBER), for further details regarding your moving expenses.”
3 For offer with start up funds, insert the following language “In addition you will receive start up funds in the amount of ($ AMOUNT) as
described in the enclosed chair memo.”