PU Mission Clinical, PhD Contingent Template updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed Instructor of (DISCIPLINE) beginning on (DATE). (This appointment
is contingent upon or The renewal of this appointment is contingent upon) the notification (an official transcript or a letter from the Dean of the
graduate school) by (DATE), that the doctorate has been completed. Upon receipt of this notification, your title will be changed to (NEW
TITLE) and ($ AMOUNT =10%) will be added to your current salary. Your initial contract will be for two years, with each renewal not to
exceed three years. This offer has been approved by the Chancellor of IPFW. Employment in this position is contingent upon a satisfactory
background check. The initial salary for this position is ($ AMOUNT minus 10%) for the academic year. In addition to your salary, Purdue
provides a generous benefit package that includes a defined contribution retirement plan as well as medical, disability and life insurance which
will begin immediately upon your employment. A more complete description of these benefits can be found online at
http://new.ipfw.edu/offices/hr/benefits/. Your initial duties will consist of 100% teaching, and professional development, along with normally
expected university and professional service. You will receive a separate mailing about the New Faculty Institute and you are expected to
attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your acceptance of
the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The enclosed Employee
Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4 forms should also be
completed and returned at this time. In addition I am sending you University policy I.A.1, and copies of Purdue executive memoranda (B4,
B48, and B50) which are relevant to your employment. The policy and memoranda are for your permanent records. For your reference Purdue
University’s Faculty and Staff Handbook, which can be found online at http://www.purdue.edu/faculty_staff_handbook/,
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which requires
employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section 1 of the U.S.
Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit the IPFW Human
Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and complete Section 1 of the Form
I-9. You will then be provided a list of acceptable documents. The required documents must be presented to your school’s business manager
or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check form,
direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other questions
for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date