PU Mission Tenure Track, PhD Contingent Template
updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed Instructor in (DISCIPLINE) beginning on (DATE). (This
appointment is contingent upon or The renewal of this appointment is contingent upon) the notification (an official transcript or a letter
from the Dean of the graduate school) by (DATE), that the doctorate has been completed. Upon receipt of this notification, your title
will be changed to (NEW TITLE) of (DISCIPLINE) and ($ AMOUNT = 10%) will be added to your current salary. This offer has been
approved by the Chancellor of IPFW. Employment in this position is contingent upon a satisfactory background check. The initial
salary for this position is ($ AMOUNT minus 10%) for the academic year. In addition to your salary, Purdue provides a generous
benefit package that includes a defined contribution retirement plan as well as medical, disability and life insurance which will begin
immediately upon your employment. A more complete description of these benefits can be found online at
http://new.ipfw.edu/offices/hr/benefits/. 1
Your application for tenure must be submitted by (DEPT DUE DATE MONTH) (Start year + 5 YRS) and a tenure decision
will be made no later than May (Start year +6 YRS). In the case of a positive decision, appointment with tenure would begin August
(Start year + 6 YRS). Your initial duties will consist of (%) teaching, and (%) research/creative endeavor, along with normally
expected university and professional service.2 You will receive a separate mailing about the New Faculty Institute and you are expected
to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty." To indicate your
acceptance of the appointment, please sign the form, as well as this letter, and return them to me in the envelope provided. The
enclosed Employee Information, Self Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and
WH4 forms should also be completed and returned at this time. In addition, I am sending you University policy I.A.1, and copies of
Purdue executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda are for your
permanent records. Also for your reference, Purdue University’s Faculty and Staff Handbook, which can be found online at
http://www.purdue.edu/faculty_staff_handbook/.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete
Section 1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic
form, visit the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,”
login and complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must
be presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
Signature
_________________________
Date
For offers with moving allowance, insert the following language “In order to assist you with your move to IPFW, you will be provided a moving
allowance of ($ AMOUNT). This lump-sum payment represents taxable income and taxes will be withheld from the payment. If these funds are used for
qualified moving expenses per current Internal Revenue Service guidelines, income taxes withheld may be recovered on your tax return. Please consult
your tax advisor. Please contact the school’s Business Manager, (NAME) at (260) (PHONE NUMBER), for further details regarding your moving
expenses.”
2
For offers with start up funds, insert the following language “In addition you will receive start up funds in the amount of ($ AMOUNT) as described in
the enclosed chair memo.”
1