MIRACOSTA COLLEGE
CLASS TITLE:
SYSTEMS AND PROCEDURES ANALYST –
IMAGING SYSTEM
BASIC FUNCTION:
Under the direction of the Dean, Admissions and Student Support, participate in the intensive
analysis of functional requirements, analyze Imaging system and recommend the best method
of set-up and use of the information system. Troubleshoot and monitor the Imaging System for
the District. Test, troubleshoot, and ensure data integrity of all vendor updates and patches to
the system prior to release to the production system. Consult with other District staff on
business process changes, research these changes for potential problems and develop and
implement solutions. Consult with District staff in implementing integrated and non-integrated
third party software applications. Identify the training needs of the District as they relate to the
student information systems. Provide documentation on decisions, customizations, and
installations to the Imaging System.
REPRESENTATIVE DUTIES:
1. Perform complex cross-departmental functional analysis including mapping, setup, system
modeling, testing, and troubleshooting of Imaging system to recommend implementation
practices. Perform complex functional analysis of third party computer applications,
reporting functions, assessment, scanning, and other testing. Develop procedures and user
manuals to maintain consistency of computer use throughout the District. (E)
2. Consult cross-divisionally to maximize functionality and the efficient use of the information
system. Develop business process modifications and determine strategic solutions which
may be technological, computer process-based, or staffing related to provide consistency
and maintain compatibility of the student information system. Identify scope and impact of
changes to existing business processes. Negotiate solutions, within system, personnel and
resource parameters, when business processes create incompatibilities or business
processes create more work in another department/division. Provide information to
departments about unused and/or new functionality and instructions in applying new student
information applications. (E)
3. In cooperation with Academic Information Services, test all student module patches, fixes,
and updates in the test database to ensure proper functioning of the repaired system and
proper integration with remaining student information systems. Also check system integrity
and integration with the Student Administration Systems prior to release to the production
system. (E)
4. Analyze, test, and model the results of system setup to determine appropriate functionality,
performance, data integrity, and third party software interface connections; augment and
make recommendations for system changes/corrections as necessary. (E)
5. Develop documentation and provide training to other District staff responsible for end user
training. (E)
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
7/21/14
SYSTEMS AND PROCEDURES ANALYST –IMAGING SYSTEM
2
6. Interact with vendors to determine if their computer products will function with our system
and meet our needs. (E)
7. Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Basic imaging processes and procedures for higher education.
Basic goals and objectives of college admissions and records functions.
Applicable sections of State Education Code and other applicable laws.
Complex higher education integrated information systems.
Information systems design and operation.
Data conversion.
Word processing and spreadsheet software.
Modern office practices, procedures, and equipment.
Interpersonal skills using tact, patience and courtesy.
Correct English usage, grammar, spelling, punctuation and vocabulary.
ABILITY TO:
Work independently with little supervision.
Learn imaging system workflow and data conversion methods.
Establish scanning procedures to maximize efficacious processes and functions.
Learn the MCC student information system.
Learn the interrelationships of campus departments and their related information systems.
Analyze, compare, setup and apply complex admission, enrollment, and matriculation rules.
Learn software applications that interface with our information system.
Analyze software setups accurately and adopt effective courses of action.
Plan and organize own work and direct work of others.
Develop end user manuals.
Provide training to staff responsible for end user training.
Understand and follow oral and written directions.
Establish priorities and work effectively with many demands on time.
Communicate effectively both orally and in writing.
Meet schedules and timelines.
Operate a computer.
Establish and maintain cooperative and effective relationships with others, team player.
Work confidentially with discretion.
Maintain records.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural,
ethnic and disability issues.
EDUCATION AND EXPERIENCE:
Equivalent to an A.A./A.S. degree and two years directly related experience.
LICENSES AND OTHER REQUIREMENTS:
Not applicable
WORK DIRECTION, LEAD, AND SUPERVISORY RESPONSIBILITY:
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
7/21/14
SYSTEMS AND PROCEDURES ANALYST –IMAGING SYSTEM
3
Not applicable – no assigned permanent staff to supervise
CONTACTS:
Vice presidents, deans, department managers, coworkers, students, faculty, public, vendors.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and/or stooping; occasional
light lifting, carrying, pulling and/or pushing of objects weighing 25 pounds or less; ability to
travel and/or drive to a variety of locations on and off campus as needed to conduct District
business; subject to frequent to constant visual stress, and repetitive use of hands, shoulders,
wrists and forearms for extended periods of time while using a computer keyboard and/or
mouse.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving appropriate interactions
and communications personally, by phone and in writing with a variety of individuals and/or
groups of individuals from diverse backgrounds on a regular, ongoing basis; ability to
concentrate on detailed tasks for extended periods of time, and to work effectively under
pressure on a variety of tasks concurrently while meeting established deadlines and changing
priorities.
WORKING CONDITIONS:
Primarily works in indoor office and/or computer room environments; subject to frequent
contacts with and interruptions by individuals in person or by phone; exposure to computer
room operations noise; may work at any college location during day and/or evening hours
including weekends and/or holidays on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
7/21/14