MIRACOSTA COLLEGE
CLASS TITLE:
SPECIAL PROGRAMS COORDINATOR – Drivers
Education & ELI
BASIC FUNCTION:
Under the direction of the Director, Community Services, use broad discretion to develop, plan,
organize, coordinate and facilitate the operation of special programs. This includes hiring and
monitoring instructors; purchasing supplies and tracking budgets; marketing programs; and
working closely with individuals and organizations on and off campus.
DISTINGUISHING CHARACTERISTICS:
Generally, the Special Programs Coordinator for Drivers Education and ELI is responsible for
behind-the-wheel and classroom driver training on and offsite, English Language Institute (ELI),
visiting International groups, and other programs as designated by the Director. Support, planning
and implementation of the College for Kids program. Hire, train and supervise campus aide II and
provide support to the Community Services Assistant I’s in the absence of the Director.
REPRESENTATIVE DUTIES:
1.
Plan, organize and implement a variety of programs and activities to recruit, retain and
assist students.(E)
2.
Work with Director to organize and grow Community Services Programs. Research and
conduct studies and analyses to identify need for new programs and services and
evaluate the effectiveness of current programs. (E)
3.
Prepare statistical records and reports related to assigned areas; gather and analyze
program data.
4.
Provide specialized information and advice to students regarding educational and career
goals, academic progress, financial problems, disabilities and other related issues.
5.
Prepare and administer program budget as assigned; authorize expenditures according to
established guidelines.
6.
Develop specifications and coordinate with Purchasing for supplies, payment of contracts,
etc. (E)
7.
Compose electronic and printed information in media such as websites, calendars,
newsletters, emails, social networking sites, and flyers, publicizing programs and services.
(E)
8.
Establish timelines and prepare schedules and calendars to meet the requirements of
sequential training. Coordinate logistical arrangements for activities associated with
various programs.
9.
Coordinate scheduling of contract providers and assist in resolving issues as necessary.
Monitor and evaluate contract providers to ascertain compliance with contract
requirements. Verify accuracy of invoices received from contract providers and prepare for
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
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SPECIAL PROGRAMS COORDINATOR
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payment. (E)
10.
Serve as liaison, exercising wide latitude of judgment, all room issues for assigned
Community Service courses and programs. Order, track, and distribute keys. Book rooms;
request special room set-ups, including additional furniture/supplies; coordinate
specialized room usage with other departments on campus; and approve room usage of
Community Service computer lab. (E)
11.
Hire and monitor instruction provided by instructors and contractors; write contracts;
review curriculum; and review payroll timesheets and manage payroll related files for all
program employees. (E)
12.
Monitor instruction provided by program instructors. Make frequent visits to the classroom
deliver rosters, final grade rosters, and other information. Make judgments regarding
instructor performance improvement.
13.
Provide technical assistance and information to students, parents, schools, agencies, and
the community regarding program contents and requirements, registration procedures,
testing and evaluation procedures, forms and documents concerned, and other
information as required. Review applications for completeness. Make judgments
regarding resolution of student disciplinary issues.
14.
Interpret a variety of laws, policies, and regulations pertinent to a project or program and
explain them to clients. Create and update policy and procedure manuals for staff,
instructors, clients, and agencies. (E)
15.
Provide support to Community Services personnel regarding registration processes for
students enrolled in programs.
16.
Hire, train and supervise student and temporary workers.
17.
Coordinate scheduling of students at high schools and private schools, and adults who
wish to participate, for the simulator and behind-the-wheel driver training and for the driver
education class programs. (E)
18.
Establish and maintain relationships with International Schools, Associations and Agents
to increase Foreign Student attendance to the ELI program. Promote, design, and
monitor specialty small group visits by International students. (E)
19.
Perform related duties as assigned.
KNOWLEDGE AND ABILITY:
District organization, operations, policies and procedures.
Requirements, guidelines, rules and objectives of one or more assigned areas.
Interview, management and supervision skills.
Applicable section of state Education codes and other applicable laws.
Math and financial recordkeeping techniques.
Budget preparation and control.
Methods and practices of recordkeeping and report preparation.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
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Interpersonal skills using tact, patience, and courtesy.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Principles of marketing and advertising design (website, social media, print media).Modern office
practices, procedures and equipment.
ABILITY TO:
Learn to interpret, apply and explain rules, regulations, policies and procedures and apply them in
a variety of procedural situations
Plan, organize and implement programs and activities in multiple areas.
Work independently with little direction.
Train and provide work direction to others.
Analyze situations accurately and adopt an effective course of action.
Communicate effectively both orally and in writing.
Learn and apply laws, rules, and regulations involved in assigned duties.
Develop and monitor budget.
Maintain records and prepare reports.
Prepare and deliver oral presentations.
Organize schedules and meet timelines
Work on weekends, as necessary.
Maintain confidential and complex records and files.
Establish and maintain cooperative and effective working relationships with others.
Type statistical information and business correspondence accurately. Adapt to change, work
under pressure, and gracefully manage conflict.
Coordinate, develop and implement services and activities to recruit, retain and assist students.
Analyze, interpret, apply and explain policies and procedures of college programs and services.
Demonstrate sensitivity to and understanding of diverse academic, socioeconomic, cultural, ethnic
and disability issues.
Operate a variety of office equipment, including computer and appropriate software.
EDUCATION AND EXPERIENCE:
Any combination equivalent to a Bachelor’s degree and five years of closely related work
experience.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver license. Employee must provide their own transportation to various
locations within San Diego County and verify auto insurance coverage which meets District
requirements.
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITY:
Community Services Assistant I, student workers, campus aides, and other temporary personnel.
Provide direction and information to instructors.
CONTACTS:
Coworkers; instructors; students; and various departments: purchasing, business services, human
resources, payroll, media services, student services, IT, PIO; faculty; and vendors.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light
lifting and carrying of objects weighing 25 pounds or less; light repetitive use of hands, wrists
MIRACOSTA COMMUNITY COLLEGE DISTRICT
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and forearms while working on a computer; ability to frequently travel to a variety of locations on
and off campus as-needed to conduct district business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving appropriate interactions
and communications personally, by phone and in writing with a variety of individuals and/or
groups of individuals from diverse backgrounds on a regular, on-going basis; ability to work
effectively under pressure on a variety of tasks concurrently while meeting established
deadlines and changing priorities.
WORKING CONDITIONS:
Primarily busy, indoor office environment; frequent to constant contact with and interruptions by
individuals in person or by phone; intermittent exposure to impatient, angry and/or verbally
aggressive individuals; may be required to work during day and/or evening hours including
occasional weekends on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
8/28/13